Job responsibilities
About the Job
The purpose of this role is to improve our workforce planning approach,
to help ensure we have the right staff in the right place at the right time to
deliver the right outcomes to our population. To do this, the post holder will
be expected to:
Support the Dorset system in
undertaking operational, multiyear, and other planning exercises
Assist with a data and analytics gap
analysis across the health care system in Dorset
Support the development and embedding
of data analytics products and tools to support the system in Dorset
Support the development of an
integrated planning tool
Support Workforce Planning Training
This role will be accountable and responsible to the Dorset but will
also be a part, and work closely, with the regional Health Education England
team.
About us
This is a South West wide initiative to provide each of our South West
Integrate Care Systems as a Strategic Workforce Planner to meet a clear aim: to
ensure that the shape and skills of the future health and public health
workforce evolve to sustain high quality outcomes for patients in the face of
demographic and technological change. We want to ensure that the workforce has
the right skills, behaviours, and training, and is available in the right
numbers, to support the delivery of excellent healthcare and drive
improvements. Each Strategic Workforce Planner will be embedded in one of our
South West Integrated Care Systems.
About your role
Engaging People/Key Working Relationships
Committed to working and engaging
constructively with stakeholders
Work effectively to engage with
Service Leads and workforce teams to understand issues and priorities across
all areas of workforce planning
Operate effectively in a flexible and
demanding environment and proactively engage with NHS staff, consultants and
contractors working on a variety of topics.
Work effectively with a variety of
external consultancies working on other projects and programmes as required.
Provide and receive highly complex,
sensitive, and contentious information, presenting information to a wide range
of stakeholders in a formal setting.
Can deal with resulting potentially
aggressive/antagonistic situations.
Nurture key relationships and
maintain networks internally and externally, including regional networks.
Link across all Departments,
including Finance, Planning, HR and Clinical operational leads to address
inter-dependencies and ensure alignment.
Delivering Results/Functional Responsibilities
Operational:
Engage and liaise with key stakeholders placing
particular emphasis on:
Supporting the delivery of day-to-day
activities and projects
Driving delivery of a range of
business initiatives and projects
Supporting the identification and
sharing of best practice
Delivery of planning, data and
analytic support
Supporting the portfolio of
initiatives in demonstrating value for money for the current spend through
tracking, managing and delivering agreed benefits.
Priorities will be set within the
first weeks of the role by each Integrated Care System in conjunction with HEE
who is overseeing this initiative.
Project Management:
Develop comprehensive, cohesive and
operationally sound workforce plans
Pro-actively manage stakeholders
responding to and resolving conflict between different stakeholders through
facilitation or other appropriate mechanisms when this arises
To lead the delivery of project
plans, identifying risks, issues and dependencies, considering best practice
and current options and ultimately making decisions in the best interest of the
project.
Be responsible for a high standard of
work supporting the delivery of projects on time to quality standards and in a
cost-effective manner. Maintain the project initiation document and associated
plans with regular team meetings to monitor progress and resources
Ensure the flexibility of the project
if required to meet conflicting/changing requirements
Be responsible for the planning and
organisation of numerous events/meetings. Ensure that communication tools are
used to their maximum value for circulating the minutes, agenda and
presentations in a timely manner
Demonstrate effective stakeholder management across different
departments and at all levels.
Support other project managers, data
and analytics colleagues as and when required.
Consider the impact of any change the
project will have on the business and oversee handover of any projects to
ensure full ownership and buy-in within the business.
Ensure that the projects maintain
business focus
Information Management:
Produce reports as required for the
Head of Department to support delivery
Collate qualitative and quantitative
information as required and lead appropriate analysis to develop robust
business cases and contribute to project ‘products’
Analyse, interpret and present data
to highlight issues, risks and support decision making.
Research and Development:
Plan, develop and evaluate methods
and processes for gathering, analysing, interpreting and presenting data and
information.
Deliver projects to comply with key
performance indicators.
Co-ordinating Research &
Development initiatives as appropriate.
Planning and Organisation:
Contribute to the strategic planning
of Team projects, identifying interdependencies across projects/functions,
potential impacts on the wider organisation, resource requirements and building
in contingency and adjustments as necessary
Contribute to the development of
performance and governance strategies and the development and implementation of
improvement programmes, in accordance with Clusters and Sector priorities.
Contribute to short-, medium- and
long-term business plans, achieving quality outcomes.
Management and Leadership
Forge close positive working
relationships, work collaboratively, to achieve objectives
Support, motivate and develop staff
within the team to ensure they are able to deliver
Manage third parties (such as
consultants/interims) to ensure deliverables are met in a timely manner and
within budget
Take responsibility for outputs
ensuring the timely delivery of expected outputs
Demonstrate best practice approach to
development of all tools and products
Setting Direction and Service Improvement
Responsible for working with
operational and commissioning managers to convert future service planning into
realistic implementable workforce plans, identifying risks and issues which
could impact on delivery.
Alongside commissioners and
operational managers, proposing and drafting changes, implementation and
interpretation to policies, guidelines and service level agreements (SLAs)
which may impact service
Propose changes to own function
making recommendations for other service delivery
Deliver against agreed objectives and
achieve quality outcomes
Implement changes and innovation to
own project and work areas and propose recommendations for more effective
delivery for supporting areas.
What’s Great about this post?
This is perhaps a unique opportunity to work alongside major NHS
organisations, Local Authorities and independent providers across an Integrated
Health and Care system as it transitions to adopting an agile approach for
software and service development. You will be able help inform and influence
how the Management Information Team works as a high performing team that is
focused on delivering high quality outputs to the business which will have
positive and lasting impact. This will be a challenge and an opportunity to use
all your skills and experience, but also to gain new skills and experience. We
will ensure your personal development is supported and your experience and
skills are utilised. We are a national organisation and you will be highly
user and business focussed. This will entail engaging and working with staff
and stakeholders across the country and at local sites.
What other opportunities are available to me?
There are opportunities to develop your skills throughout this role.
When you join, you’ll receive an induction and have the opportunity to link
with key stakeholders and experts that will be able to guide your development
to support particular workforce planning tasks. You will be working within a
senior team of individuals in multiple organisations in a variety of settings
so there is plenty of opportunity to demonstrate that your skill sets and
abilities are crucial for the delivery of workforce planning across a Health
and Care system.
Please see attached Job description for additional information
