NHS Bristol, North Somerset and South Gloucestershire Integrated Care Board

Assistant Head of Financial Services

Information:

This job is now closed

Job summary

This is a fantastic opportunity to get in depth experience of financial accounts within an ICB. This role is to cover the secondment of the current post-holder, and there is an opportunity to flex it to suit your experience. The Assistant Head of Financial Services is a highly motivated and enthusiastic individual committed to providing accurate, complete and timely financial information. They combine an eye for detail with a commitment to working with others to improve processes throughout the organisation.

Main duties of the job

The Assistant Head of Financial Services is in charge of the day to day running of the Financial Services team. They will ensure that the team works together effectively to deliver all monthly requirements. They will build up strong relationships with colleagues from other teams and organisations, to solve problems and find improved ways of working.

They will also take the lead on ad hoc pieces of work throughout the year, including the Agreement of Balances exercise and ensure that all statutory returns are completed on a timely basis.

About us

We are committed to creating an inclusive organisation that promotes and values diversity. We know from experience that different ideas, perspectives and backgrounds create a stronger, more creative workplace that helps us to deliver the best services. We welcome applications which represent the rich diversity of our community; from people of all ages, disabled people, all genders, people from ethnic minority groups, LGBTQ+ people, people with diverse gender identity and expression, people from all religions and beliefs and other diverse characteristics, and we have processes in place to ensure that all applications are treated fairly and consistently at every stage of the recruitment process.

Details

Date posted

04 July 2024

Pay scheme

Agenda for change

Band

Band 7

Salary

£43,742 to £50,056 a year per annum

Contract

Fixed term

Duration

8 months

Working pattern

Full-time

Reference number

461-ICB-6119MB

Job locations

100 Temple Street

Floor 2, North Wing, 100 Temple Street

Bristol

BS1 6AG


Job description

Job responsibilities

On a monthly basis:

Lead in the month end processes within the financial services team

Maintain an overview of the Accounts Payable and Receivable systems

Support the Head of Financial Services in the preparation of Board papers

Deputise for the Head of Financial Services, including cash management and VAT.

Liaise with suppliers, SBS, the procurement team, payroll, HR and NHSE

Manage payroll reporting and ensure compliance with PAYE procedures

Manage staff including 1:1s and appraisals

Manage Oracle user access

Annually or as required:

Assist with the preparation of the annual accounts, including the remuneration report

Lead on the response to internal and external audit

Manage all financial returns, including pensions and tax returns

Participate in relevant internal and external working groups/projects

Contribute to the strategic planning of Team projects

Contribute to the review and development of systems and procedures

Lead the NHS Agreement of Balances exercise

Support the Head of Financial Services in reviewing procedures for fraud

Maintain the fixed asset register

Prepare and review finance responses to FOI for Financial Services

Provide relevant and timely specialist advice and guidance

Job description

Job responsibilities

On a monthly basis:

Lead in the month end processes within the financial services team

Maintain an overview of the Accounts Payable and Receivable systems

Support the Head of Financial Services in the preparation of Board papers

Deputise for the Head of Financial Services, including cash management and VAT.

Liaise with suppliers, SBS, the procurement team, payroll, HR and NHSE

Manage payroll reporting and ensure compliance with PAYE procedures

Manage staff including 1:1s and appraisals

Manage Oracle user access

Annually or as required:

Assist with the preparation of the annual accounts, including the remuneration report

Lead on the response to internal and external audit

Manage all financial returns, including pensions and tax returns

Participate in relevant internal and external working groups/projects

Contribute to the strategic planning of Team projects

Contribute to the review and development of systems and procedures

Lead the NHS Agreement of Balances exercise

Support the Head of Financial Services in reviewing procedures for fraud

Maintain the fixed asset register

Prepare and review finance responses to FOI for Financial Services

Provide relevant and timely specialist advice and guidance

Person Specification

Knowledge, Training and Experience

Essential

  • Educated to degree level in relevant subject or equivalent level qualification or significant experience of working at a similar level in specialist area
  • Significant experience of successfully operating in a politically sensitive environment
  • Evidence of continued professional development
  • Demonstrated experience of co-ordinating projects in complex and challenging environments
  • Experience of managing risks and reporting
  • Experience of drafting briefing papers and correspondence at SMT level

Desirable

  • CCAB Qualified
  • Experience of monitoring budgets and business planning processes
  • Understanding of the public sector and experience in a Healthcare environment

Communication Skills

Essential

  • Ability to prepare and produce concise yet insightful communications for dissemination to senior stakeholders and a broad range of stakeholders as required
  • Experience of creating and giving presentations to a varied group of internal and external stakeholders

Analytical

Essential

  • Ability to analyse very complex issues where material is conflicting and drawn from multiple sources.
  • Demonstrated capability to act upon incomplete information, using experience to make inferences and decision making
  • Numerate and able to understand complex financial issues combined with deep analytical skills
  • Experience of setting up and implementing internal processes and procedures
  • Knowledge of Financial Systems e.g. monitoring budget management, processing invoices and procurement

Planning Skills

Essential

  • Demonstrated capability to plan over short, medium and long-term timeframes and adjust plans and resource requirements accordingly
  • Experience of setting up and implementing internal processes and procedures.

Autonomy

Essential

  • Demonstrated capabilities to manage own workload and make informed decisions in the absence of required information, working to tight and often changing timescales

Equality & Diversity

Essential

  • Understanding of and commitment to the principles of equality diversity and inclusion
  • Evidence of complying with appropriate legislation and making a positive contribution to the promotion of equality diversity and inclusion

Other

Essential

  • Experience of managing a team without direct line management
Person Specification

Knowledge, Training and Experience

Essential

  • Educated to degree level in relevant subject or equivalent level qualification or significant experience of working at a similar level in specialist area
  • Significant experience of successfully operating in a politically sensitive environment
  • Evidence of continued professional development
  • Demonstrated experience of co-ordinating projects in complex and challenging environments
  • Experience of managing risks and reporting
  • Experience of drafting briefing papers and correspondence at SMT level

Desirable

  • CCAB Qualified
  • Experience of monitoring budgets and business planning processes
  • Understanding of the public sector and experience in a Healthcare environment

Communication Skills

Essential

  • Ability to prepare and produce concise yet insightful communications for dissemination to senior stakeholders and a broad range of stakeholders as required
  • Experience of creating and giving presentations to a varied group of internal and external stakeholders

Analytical

Essential

  • Ability to analyse very complex issues where material is conflicting and drawn from multiple sources.
  • Demonstrated capability to act upon incomplete information, using experience to make inferences and decision making
  • Numerate and able to understand complex financial issues combined with deep analytical skills
  • Experience of setting up and implementing internal processes and procedures
  • Knowledge of Financial Systems e.g. monitoring budget management, processing invoices and procurement

Planning Skills

Essential

  • Demonstrated capability to plan over short, medium and long-term timeframes and adjust plans and resource requirements accordingly
  • Experience of setting up and implementing internal processes and procedures.

Autonomy

Essential

  • Demonstrated capabilities to manage own workload and make informed decisions in the absence of required information, working to tight and often changing timescales

Equality & Diversity

Essential

  • Understanding of and commitment to the principles of equality diversity and inclusion
  • Evidence of complying with appropriate legislation and making a positive contribution to the promotion of equality diversity and inclusion

Other

Essential

  • Experience of managing a team without direct line management

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

NHS Bristol, North Somerset and South Gloucestershire Integrated Care Board

Address

100 Temple Street

Floor 2, North Wing, 100 Temple Street

Bristol

BS1 6AG


Employer's website

https://bnssg.icb.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

NHS Bristol, North Somerset and South Gloucestershire Integrated Care Board

Address

100 Temple Street

Floor 2, North Wing, 100 Temple Street

Bristol

BS1 6AG


Employer's website

https://bnssg.icb.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Head of Financial Services

Emma Brown

emma.brown65@nhs.net

07531273446

Details

Date posted

04 July 2024

Pay scheme

Agenda for change

Band

Band 7

Salary

£43,742 to £50,056 a year per annum

Contract

Fixed term

Duration

8 months

Working pattern

Full-time

Reference number

461-ICB-6119MB

Job locations

100 Temple Street

Floor 2, North Wing, 100 Temple Street

Bristol

BS1 6AG


Supporting documents

Privacy notice

NHS Bristol, North Somerset and South Gloucestershire Integrated Care Board's privacy notice (opens in a new tab)