NHS Sussex ICB

Business Administrator

Information:

This job is now closed

Job summary

Do you have excellent communication skills, enthusiasm and a real desire to be part of a consistently developing team? This is an exciting opportunity for an experienced individual who will be able to provide high quality administrative support to the System Resilience and Urgent & Emergency Care Teams who work across NHS Sussex. The post holder will be required to work to agreed timeframes, maintain high administrative standards, be proactive and flexible in their approach to their workload and be able to prioritise their workload effectively.

Main duties of the job

The post holder will communicate with a range of key stakeholders across NHS Sussex and external partner organisations to support meeting coordination and excellent written and verbal communication skills are essential for this role. The successful candidate will be expected to provide administrative support for internal and external meetings including minute taking and maintaining action logs, therefore minute taking experience is essential. The post holder will also be a first point of contact for the team responding to queries. Good working knowledge of Microsoft products including MS Teams, Outlook, Word, Excel and PowerPoint would be desirable.

The post would suit someone who has significant administrative experience and who is committed to supporting improving outcomes for our local population and patients across Sussex.

If you would like to discuss the role, please contact Colin Simmons Associate Director IUC Programme UEC/Resilience.

There are 2 positions available for this role.

About us

NHS Sussex has committed to achieving Net Zero Carbon emissions by 2045. As a member of staff you will be encouraged and supported to implement new ways of working that will help us achieve that goal.

Details

Date posted

06 October 2022

Pay scheme

Agenda for change

Band

Band 4

Salary

£23,949 to £26,282 a year

Contract

Permanent

Working pattern

Full-time

Reference number

D9146-ICB-6275KB

Job locations

Brighton & Hove City Council

Norton Road

Hove

East Sussex

BN3 3BQ


Job description

Job responsibilities

Information, communication and administration underpin the work of the Resilience Team. The Resilience Business Administrator role provides integral support to the team and their wider system partners.

The post holder will be responsible for providing high quality effective and efficient administrative support. The post holder will need to be able to work to meet deadlines, collate data and maintain standards relating to administrative / reporting processes.

They will need to be able to work within a team effectively and work proactively, utilising their initiative. The post holder will be highly motivated and flexible with excellent organizational and communication skills.

The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the department and the organisation.

Job description

Job responsibilities

Information, communication and administration underpin the work of the Resilience Team. The Resilience Business Administrator role provides integral support to the team and their wider system partners.

The post holder will be responsible for providing high quality effective and efficient administrative support. The post holder will need to be able to work to meet deadlines, collate data and maintain standards relating to administrative / reporting processes.

They will need to be able to work within a team effectively and work proactively, utilising their initiative. The post holder will be highly motivated and flexible with excellent organizational and communication skills.

The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the department and the organisation.

Person Specification

Qualifications

Essential

  • Good General Education
  • NVQ Level 3 in relevant subject or equivalent level of qualification
  • Intermediate knowledge of IT systems and software programmes such as Outlook, Word and Excel

Experience

Essential

  • Experience of minute and note taking
  • Experience of prioritising own workload
  • Experience of working to deadlines
  • Effective personal skills
  • Experience of PHBs

Desirable

  • Demonstrate experience of working in an administrative environment and working with Computerised data systems
  • Experience of working in a confidential environment
  • Experience of Finance processes and auditing.

Skills and Knowledge

Essential

  • Excellent communication skills both written and verbal
  • Ability to work to tight deadlines in a busy and pressurised environment
  • Ability to use own initiative and problem solving skills
  • Ensures confidentiality where required
  • The ability to work well as a team
  • Up to date office procedures

Desirable

  • Knowledge of principles of patient confidentiality
Person Specification

Qualifications

Essential

  • Good General Education
  • NVQ Level 3 in relevant subject or equivalent level of qualification
  • Intermediate knowledge of IT systems and software programmes such as Outlook, Word and Excel

Experience

Essential

  • Experience of minute and note taking
  • Experience of prioritising own workload
  • Experience of working to deadlines
  • Effective personal skills
  • Experience of PHBs

Desirable

  • Demonstrate experience of working in an administrative environment and working with Computerised data systems
  • Experience of working in a confidential environment
  • Experience of Finance processes and auditing.

Skills and Knowledge

Essential

  • Excellent communication skills both written and verbal
  • Ability to work to tight deadlines in a busy and pressurised environment
  • Ability to use own initiative and problem solving skills
  • Ensures confidentiality where required
  • The ability to work well as a team
  • Up to date office procedures

Desirable

  • Knowledge of principles of patient confidentiality

Employer details

Employer name

NHS Sussex ICB

Address

Brighton & Hove City Council

Norton Road

Hove

East Sussex

BN3 3BQ


Employer's website

https://www.sussex.ics.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

NHS Sussex ICB

Address

Brighton & Hove City Council

Norton Road

Hove

East Sussex

BN3 3BQ


Employer's website

https://www.sussex.ics.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Colin Simmons

colinsimmons@nhs.net

Details

Date posted

06 October 2022

Pay scheme

Agenda for change

Band

Band 4

Salary

£23,949 to £26,282 a year

Contract

Permanent

Working pattern

Full-time

Reference number

D9146-ICB-6275KB

Job locations

Brighton & Hove City Council

Norton Road

Hove

East Sussex

BN3 3BQ


Supporting documents

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