Programme Officer (Transforming Devon)

NHS Devon Integrated Care Board

This job is now closed

Job summary

NHS Devon manages most of the county's NHS budget, aiming to improve health, deliver quality care, and ensure value for money. We strive to reduce health inequalities and provide sustainable services across Devon.

Our Medium-Term Financial Plan (MTFP) focuses on financial models and strategic improvement programmes. To oversee these, we're launching the Transforming Devon Programme to drive system-wide change.

The Transforming Devon team will lead complex, multi-year programmes aligned with NHS long-term goals. The team will integrate clinical, operational, and technological innovations to improve patient outcomes and performance. They'll work with executives, commissioners, clinical leaders, and partners to design, execute, and sustain transformative changes, overseeing programme delivery, financial performance, and governance.

We're looking for a motivated Programme Officer to provide administrative support and assist as needed.

Eligibility to Work in the UKNHS Devon does not currently hold a sponsorship license to support visa applications. We have been able to successfully meet our recruitment needs without the requirement for visa sponsorship. As such, we are only able to consider applications from candidates who already have the appropriate legal right to work in the UK at the time of application. We are committed to fostering an inclusive and diverse workforce and welcome applications from all qualified individuals who meet this requirement.

Main duties of the job

This is key role within the Transforming Devon Programme, with the following key responsibilities:

o Provide specialist administration support and advice to the area.o Supporting the team with the management of projects, gathering information and undertaking enquires as and when is necessary for the head of department, teams and the department.o Preparing agendas, taking minutes and distributing notes of meetings including typing up of group discussions and interviews as necessary.o Provide cross cover within own team and other teams during annual leave/sickness absences and busy periods.o To provide administrative support including when appropriate to all team members to support a range of department initiatives.o Taking telephone calls for the department when out of the office and expected to use their initiative to deal with phone calls and messages.o Undertaking administrative duties such as photocopying, faxing and mail-out distributions.o Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner.o Supporting teams in project management and participating in department events.o Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team /projects.

About us

NHS Devon Integrated Care System

As an Integrated Care System (ICS), we recognise now more than ever that we can only provide the care that people really need by working together. Together for Devon therefore represents a partnership where health and care services work together with local communities to improve peoples health, wellbeing and care. It aims to transform health and care services so they are clinically, socially and financially sustainable.

Our vision is simple: equal chances for everyone in Devon to lead long, happy and healthy lives. To achieve this, we have set out six ambitions for the next five years that will help us transform services including: Effective and efficient care, embedding the Integrated Care Model, the Devon deal (a citizen-led approach to health and care), Children and young people, Digital Devon and ensuring Equality.

About NHS Devon

As part of the Devon ICS, NHS Devon Integrated Care Board is responsible for the majority of county's NHS budget, and develops a plan to improve peoples health, deliver high-quality care and better value for money. The organisation is led by a diverse board, with an aim to improve peoples lives in Devon wherever they live, to reduce health inequalities and make sure we can deliver these services for the long term.

For more information, visit our ICS website www.icsdevon.co.uk and our NHS Devon website www.devon.icb.nhs.uk.

Date posted

12 March 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Fixed term

Duration

2 years

Working pattern

Full-time, Flexible working

Reference number

144-JR031-DCEO05-25

Job locations

Aperture House

Pynes Hill, Rydon Lane

Exeter

EX2 5AZ

Job description

Job responsibilities

Please see the attached Job description and person specification for full details of the role and responsibilities.

All posts can be considered as development opportunities if applicants do not meet the essential criteria at the time of appointment but would be able to meet this in a reasonable time frame.
Vacancies may close early if a high volume of applications are received.

Job description

Job responsibilities

Please see the attached Job description and person specification for full details of the role and responsibilities.

All posts can be considered as development opportunities if applicants do not meet the essential criteria at the time of appointment but would be able to meet this in a reasonable time frame.
Vacancies may close early if a high volume of applications are received.

Person Specification

Qualifications

Essential

Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience

Desirable

Project management qualification or equivalent experience

Experience

Essential

Significant administrative or relevant experience including initiating and maintaining office systems
Experience in dealing with sensitive and confidential information
Knowledge or experience of minute taking or note taking skills
Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, Powerpoint and Access

Desirable

Knowledge of NHS issues
Understanding of Data Protection Act
Evidence of continued professional development

Skills

Essential

Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users
Ability to work under pressure in a busy working environment and able to multi-task
Effective team working
Skills for managing aspects of projects ensuring they meet financial targets
Training or experience of direct line management
Understanding of and commitment to equality of opportunity and good working relationships

Other

Essential

Ability to work without supervision
Able to work on own initiative, organising and prioritising own and others' workloads to changing and often tight deadlines
An ability to maintain confidentiality and trust
Professional, calm and efficient manner
Commitment to continuing professional development
Positive, flexible and pro-active approach to work

Person Specification

Qualifications

Essential

Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience

Desirable

Project management qualification or equivalent experience

Experience

Essential

Significant administrative or relevant experience including initiating and maintaining office systems
Experience in dealing with sensitive and confidential information
Knowledge or experience of minute taking or note taking skills
Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, Powerpoint and Access

Desirable

Knowledge of NHS issues
Understanding of Data Protection Act
Evidence of continued professional development

Skills

Essential

Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users
Ability to work under pressure in a busy working environment and able to multi-task
Effective team working
Skills for managing aspects of projects ensuring they meet financial targets
Training or experience of direct line management
Understanding of and commitment to equality of opportunity and good working relationships

Other

Essential

Ability to work without supervision
Able to work on own initiative, organising and prioritising own and others' workloads to changing and often tight deadlines
An ability to maintain confidentiality and trust
Professional, calm and efficient manner
Commitment to continuing professional development
Positive, flexible and pro-active approach to work

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.