Medicines Optimisation Project Support Officer

NHS Devon Integrated Care Board

This job is now closed

Job summary

We are seeking a dedicated and enthusiastic Medicines Optimisation Programme Support Officer to join the well-established Medicines Optimisation Team in NHS Devon.

As a Medicines Optimisation Programme Support Officer, you will help set up and maintain a system to manage programme information. You will support meetings with programme and project leads, providing the information needed to ensure they progress as planned. Your role will include day-to-day support for workstreams, managing project documents, and training others on project management tools. You will assist the Senior Medicines Optimisation Programme Specialist with reporting and managing programmes, working closely with the ICB Programme Management Office. You will also support the Senior Medicines Optimisation Project Officer with risk management and department returns, and work with the Senior Medicines Optimisation Information Specialist to track the financial impact of projects.In this role, your contributions will directly influence patient care and healthcare delivery in Devon. We offer continuous learning opportunities and support for your professional development, utilising the latest software and technologies. This role is a great chance to work in healthcare programme support. If you are detail-oriented and passionate about supporting healthcare programmes, we would love to hear from you.

Main duties of the job

Support the Medicines Optimisation Programme function to ensure appropriate monitoring and management of System Pharmacy and Medicines Optimisation programmes, including ICB Medicines Optimisation programmes and ICS programmes where appropriate.
Support implementation and maintenance of a programme management system to ensure information is efficiently and correctly collated, managed and analysed.
Provide support to regular meetings with programme and project leads within the medicines optimisation workstreams, including provision of programme management information, to ensure delivery is in the line with the workstream planProvide day to day support to workstreams, including inputting and collation of relevant information, in order to ensure delivery.
Provide maintenance of and training on relevant project and programme management tools, and ensuring project documentation is kept up-to-date.
Support the Senior Medicines Optimisation Programme Specialist to work with the ICB Programme Management Office on reporting and management of relevant programmes, including provision of project monitoring information .
Support the Senior Medicines Optimisation Project Officer to ensure appropriate risk management, other requirements (such as QEIA), Information Assets, and all department returns as appropriate are completed and reported.
Work with the Senior Medicines Optimisation Information Specialist to ensure financial impact of projects are appropriately captured.

About us

NHS Devon Integrated Care System

As an Integrated Care System (ICS), we recognise now more than ever that we can only provide the care that people really need by working together. Together for Devon therefore represents a partnership where health and care services work together with local communities to improve people's health, wellbeing and care. It aims to transform health and care services, so they are clinically, socially and financially sustainable.

Our vision is simple: equal chances for everyone in Devon to lead long, happy and healthy lives. To achieve this, we have set out six ambitions for the next five years that will help us transform services including: Effective and efficient care, embedding the Integrated Care Model, the Devon deal (a citizen-led approach to health and care), Children and young people, Digital Devon and ensuring Equality.

About NHS Devon

As part of the Devon ICS, NHS Devon Integrated Care Board is responsible for the majority of county's NHS budget, and develops a plan to improve people's health, deliver high-quality care and better value for money. The organisation is led by a diverse board, with an aim to improve people's lives in Devon wherever they live, to reduce health inequalities and make sure we can deliver these services for the long term.

For more information, visit our ICS website www.icsdevon.co.uk and our NHS Devon website www.devon.icb.nhs.uk.

Date posted

05 February 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

144-JR024-CMO15-25

Job locations

Aperture House

Pynes Hill, Rydon Lane

Exeter

EX2 5AZ

Job description

Job responsibilities

Please see the attached job description and person specification for full details of the role and responsibilities.

All posts can be considered as development opportunities if applicants do not meet the essential criteria at the time of appointment but would be able to meet this in a reasonable time frame.
Vacancies may close early if a high volume of applications are received.

Job description

Job responsibilities

Please see the attached job description and person specification for full details of the role and responsibilities.

All posts can be considered as development opportunities if applicants do not meet the essential criteria at the time of appointment but would be able to meet this in a reasonable time frame.
Vacancies may close early if a high volume of applications are received.

Person Specification

Qualifications

Essential

Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience

Experience

Essential

Significant administrative or relevant experience including initiating and maintaining office systems
Experience in dealing with sensitive and confidential information
Knowledge or experience of minute taking or note taking skills
Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint and Access
Knowledge of Microsoft Project on the Web or similar tools

Desirable

Knowledge of NHS issues
Understanding of Data Protection Act

Skills

Essential

Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users
Ability to work effectively as part of a team
Understanding of and commitment to equality opportunity and good working relationships

Other

Essential

Problem solving skills
Time management skill with the ability to re-prioritise
Skills for supporting aspects of projects ensuring they meet financial targets
Advanced keyboard skills with a high degree of accuracy for minute taking a data

Desirable

Experience of project support

Person Specification

Qualifications

Essential

Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience

Experience

Essential

Significant administrative or relevant experience including initiating and maintaining office systems
Experience in dealing with sensitive and confidential information
Knowledge or experience of minute taking or note taking skills
Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint and Access
Knowledge of Microsoft Project on the Web or similar tools

Desirable

Knowledge of NHS issues
Understanding of Data Protection Act

Skills

Essential

Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users
Ability to work effectively as part of a team
Understanding of and commitment to equality opportunity and good working relationships

Other

Essential

Problem solving skills
Time management skill with the ability to re-prioritise
Skills for supporting aspects of projects ensuring they meet financial targets
Advanced keyboard skills with a high degree of accuracy for minute taking a data

Desirable

Experience of project support

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.