Job summary
There is an excellent permanent opportunity within the ICB for a Personal Assistant (PA) A4C Band 4 based at North Ormesby Health Village, Teeside.
The ICB is responsible for ensuring that high quality and safe health services are accessible to all our communities. It has a wide range of functions including promoting integration of health and care services, improving people's health and wellbeing, and reducing health inequalities.
Main duties of the job
Provision of a comprehensive Personal Assistant and business support service to the Director and senior leaders for the local Integrated Care Board delivery team based in Teesside.
Supporting the full range of their work including diary management, handling high volume of emails and monitoring mailboxes. The post holder will also be responsible for dealing with a wide nature of enquiries, typing and/or composing quality business level correspondence, complex minute taking, maintaining electronic files, photocopying, travel and accommodation arrangements.
In addition, you will be responsible for the ordering and maintaining efficient stocks and processing orders and invoices for payment.
About us
Our Integrated Care Board (ICB) is the largest in the country.
The ICB is responsible for ensuring that high quality and safe health services are accessible to all of our communities. It has a wide range of functions, including; promoting integration of health and care services, improving peoples health and well-being, reducing health inequalities.
With a £6.6 billion budget and a workforce of 170,000 people across the North East and North Cumbria. As well as strategic functions, ICB staff also work at place level with local health and wellbeing boards in each of our 14 local authority areas. These teams also work alongside our 67 primary care networks which are groups of local GP practices, social care teams and other community- based area providers.
The ICB works with our Provider Collaborative too, this includes the 11 NHS Foundation Trusts in the region, to deliver our shared priorities.
Job description
Job responsibilities
Co-ordinating meetings, preparing agendas and supporting papers in a timely manner, taking detailed minutes as required and undertake any other business support follow-up actions as required.
To work as part of a wider business team providing comprehensive support to operational services across the ICB as required.
To provide line management support within the team.
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Are you passionate about health and social care and looking for a role that offers flexibility and growth? At North East and North Cumbria Integrated Care Board, we value work-life balance and offer a range of flexible working options, including hybrid working. Enjoy a supportive team environment, competitive salary, and opportunities for professional development. Apply now to make a difference in our community!
We understand the importance of work-life balance and offer a range of flexible working options, including part-time and job share. We encourage applicants to discuss their preferred working patterns during the interview process.
This role offers the opportunity for hybrid working, allowing you to split your time between our ICB offices and home. We aim to provide a supportive and adaptable working environment that meets the needs of our staff, service delivery and the patients within our Region.
Benefits:
- Competitive salary and pension scheme
- Opportunities for professional development and training
- Supportive team environment
- Enhanced work-life balance through flexible and hybrid working arrangements
- Employee Benefits Salary Sacrifice Schemes such as Lease Cars, Home Electronics, Cycle to Work
Whilst the ICB are a highly innovative organisation, the use of Third Party Artificial Intelligence (AI) presents a risk to the integrity of our Recruitment & Selection processes. If you use AI, and it poses a riskto the integrity your individual recruitment process, we may withdraw your application at any stage of the process.
Please note that North East and North Cumbria ICB do nothold a UKVI sponsorship license. Therefore, we are unable to proceed with applications that require sponsorship.
If you require any reasonable adjustments to attend interview please make the recruitment team aware as soon as possible by calling our HR Recruitment Team on 0191 203 1415 option 2.
Applicants who meet the Fit and Proper Person Requirements (FPPR) will require additional pre-employment checks in line with CQC and NHS England statutory guidance.
Please see the attached Job Description for further information regarding this post.
Should you wish to discuss the vacancy in more detail, please contact Jenna Easton jenna.easton@nhs.net for an informal discussion.
Job description
Job responsibilities
Co-ordinating meetings, preparing agendas and supporting papers in a timely manner, taking detailed minutes as required and undertake any other business support follow-up actions as required.
To work as part of a wider business team providing comprehensive support to operational services across the ICB as required.
To provide line management support within the team.
******************
Are you passionate about health and social care and looking for a role that offers flexibility and growth? At North East and North Cumbria Integrated Care Board, we value work-life balance and offer a range of flexible working options, including hybrid working. Enjoy a supportive team environment, competitive salary, and opportunities for professional development. Apply now to make a difference in our community!
We understand the importance of work-life balance and offer a range of flexible working options, including part-time and job share. We encourage applicants to discuss their preferred working patterns during the interview process.
This role offers the opportunity for hybrid working, allowing you to split your time between our ICB offices and home. We aim to provide a supportive and adaptable working environment that meets the needs of our staff, service delivery and the patients within our Region.
Benefits:
- Competitive salary and pension scheme
- Opportunities for professional development and training
- Supportive team environment
- Enhanced work-life balance through flexible and hybrid working arrangements
- Employee Benefits Salary Sacrifice Schemes such as Lease Cars, Home Electronics, Cycle to Work
Whilst the ICB are a highly innovative organisation, the use of Third Party Artificial Intelligence (AI) presents a risk to the integrity of our Recruitment & Selection processes. If you use AI, and it poses a riskto the integrity your individual recruitment process, we may withdraw your application at any stage of the process.
Please note that North East and North Cumbria ICB do nothold a UKVI sponsorship license. Therefore, we are unable to proceed with applications that require sponsorship.
If you require any reasonable adjustments to attend interview please make the recruitment team aware as soon as possible by calling our HR Recruitment Team on 0191 203 1415 option 2.
Applicants who meet the Fit and Proper Person Requirements (FPPR) will require additional pre-employment checks in line with CQC and NHS England statutory guidance.
Please see the attached Job Description for further information regarding this post.
Should you wish to discuss the vacancy in more detail, please contact Jenna Easton jenna.easton@nhs.net for an informal discussion.
Person Specification
Knowledge, Training and Experience
Essential
- RSA 3/ NVQ 3 level or equivalent or equivalent relevant experience
- Significant secretarial experience and acquired knowledge of secretarial procedures.
- Significant experience of providing administrative support to executive level meetings including minute taking, agenda management, actions.
- Previous experience of supervising / managing staff
Desirable
Person Specification
Knowledge, Training and Experience
Essential
- RSA 3/ NVQ 3 level or equivalent or equivalent relevant experience
- Significant secretarial experience and acquired knowledge of secretarial procedures.
- Significant experience of providing administrative support to executive level meetings including minute taking, agenda management, actions.
- Previous experience of supervising / managing staff
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
