Job summary
Previous applicants need not apply (Part time role - 18.75 hours per week)
SY ICB Sheffield Place are looking for a highly motivated individual to join our Safeguarding Team. This is a great opportunity to develop your knowledge on all aspects of safeguarding by supporting the Safeguarding Team with business delivery including general administrative duties and information governance support.
SY ICB Sheffield Place are looking for a highly
motivated individual to join our Safeguarding Team. This is a great opportunity to develop your
knowledge on all aspects of safeguarding by supporting the Safeguarding Team
with business delivery including general administrative duties and
information governance support.
We require someone with excellent administration
skills who will develop professional working relationships both internally
and externally as well as the ability to work on your own initiative with a
can-do attitude. You must be able to manage your own workload whilst also
working as part of a team. You will need experience in all aspects of
administration and be a highly motivated individual with the ability to
prioritise and adapt to the business needs.
If you have used any Artificial Intelligence (AI) programmes, such as ChatGPT to support your application, please declare this at the start of your supporting statement.
Main duties of the job
- To provide an administrative function to the Safeguarding and Looked
after Children Team.
- To support the development and implementation of systems and processes.
- To support the team with commissioning and monitoring.
- To administratively support all activities necessary so that the
organisation meeting its responsibilities to safeguard children, including
looked after children and vulnerable people.
If you are interested in
the role and think you have the right experience and abilities as detailed in
the job description, please contact Nikki Shepherd, Designated Nurse Looked after
Children nikki.shepherd3@nhs.net
or Andrea Scholey, Specialist Advisor andrea.scholey1@nhs.net via email for an informal discussion.
Interview date: 17th January 2025
About us
NHS South Yorkshire Integrated Care Board oversees health
and social care for a population of 1.4m people. Working through our four places, Barnsley, Doncaster, Rotherham, and Sheffield, we are building on the
strengths, capacity and knowledge of all those directly involved with our local
communities to deliver our four key aims of Improving outcomes in
population health and healthcare; Tackling inequalities in outcomes, experience
and access; Enhancing productivity and value for money; and Helping the NHS
support broader social and economic development.
Our near 1,000 staff are committed to addressing the broader
health, public health, and social care needs of the population across South
Yorkshire through our values of One Team, Empowered and Innovative. We work as a key partner with the
Integrated Care Partnership (ICP) of health and care providers within the South
Yorkshire Integrated Care System (ICS) to collectively deliver health and care
services that meet the needs of the local population. In total there are 186 GP
practices in the region, 72,000 health and social care professionals working
across seven NHS trusts and four local authorities, and a further 6,000
voluntary, community and social enterprise sector (VCSE) organisations. We work
alongside all these colleagues through local councils, our VCSE
partners and other partners to address health inequalities and wider
determinants of health in South Yorkshire.
Job description
Job responsibilities
- Collating
and providing information to assist with the development of SYICB policies,
strategy, procedures, and guidelines ensuring that safeguarding and quality
are considered in all service developments.
- To assist in facilitating health community
workshops / conferences / Learning & Development Activity, as appropriate,
with safeguarding and quality services.
- Working
in a collaborative way by supporting processing and monitoring systems and be
accountable for their own actions.
- Support
the Safeguarding Team in promoting and delivering a patient safety culture
across the health economy, ensuring that Sheffield Place is appropriately connected
into public protection arrangements.
- Support
the Safeguarding Team to support Sheffield CCG to meet their current and
future statutory requirements for areas such as the Mental Capacity Act and Liberty
Protection Safeguards and the Prevent Agenda.
- The post holder is required to utilise the
highest level of skill in relaying sensitive, highly confidential, complex,
and contentious information e.g., child protection GP reports. They will be required to do this across a
range of multi-agency professionals and service users, as appropriate.
- Due
to the nature of the work the post holder will have a current Disclosure and Barring
certificate in line with Safeguarding Boards expectations.
Job description
Job responsibilities
- Collating
and providing information to assist with the development of SYICB policies,
strategy, procedures, and guidelines ensuring that safeguarding and quality
are considered in all service developments.
- To assist in facilitating health community
workshops / conferences / Learning & Development Activity, as appropriate,
with safeguarding and quality services.
- Working
in a collaborative way by supporting processing and monitoring systems and be
accountable for their own actions.
- Support
the Safeguarding Team in promoting and delivering a patient safety culture
across the health economy, ensuring that Sheffield Place is appropriately connected
into public protection arrangements.
- Support
the Safeguarding Team to support Sheffield CCG to meet their current and
future statutory requirements for areas such as the Mental Capacity Act and Liberty
Protection Safeguards and the Prevent Agenda.
- The post holder is required to utilise the
highest level of skill in relaying sensitive, highly confidential, complex,
and contentious information e.g., child protection GP reports. They will be required to do this across a
range of multi-agency professionals and service users, as appropriate.
- Due
to the nature of the work the post holder will have a current Disclosure and Barring
certificate in line with Safeguarding Boards expectations.
Person Specification
Knowledge and Understanding
Essential
- Understanding of information governance, GDPR and confidentiality
- In-depth knowledge of Microsoft Office packages, including Excel and Power-point, internet, e-mail etc
- Understanding of equality and diversity issues and how this affects patients, visitors and staff
Desirable
- Understanding of the Safeguarding agenda
- Knowledge and understanding of using the web and web-based information products (including the Intranet)
- Knowledge of current NHS Policies
Experience
Essential
- Significant experience of working in the NHS
Desirable
- Experience of working within a safeguarding team
- Experience of coordinating projects
- Significant experience of working in the NHS
Skills and Competencies
Essential
- Working effectively as part of a team in a busy office
- Significant experience of servicing, taking, and transcribing formal minutes at high level/senior meetings
- Experience of managing own workload and dealing with conflicting priorities.
- Established written and oral presentation skills
- Ability to communicate in English both verbally and in writing at a high level
- Ability to work on own initiative whilst under pressure, including working to tight deadlines and prioritising work effectively
- Ability to deal with sensitive/confidential issues daily and highlight to relevant professional in the team.
- Professional telephone manner
- Attention to detail and proven organisational skills
- Ability to work as part of a multi-disciplinary team
- Excellent communication and inter-personal skills and the ability to communicate effectively at all levels in the organisation.
- Excellent organisation and time management skills with the ability to work unsupervised, prioritise workload, plan set and meet deadlines.
Desirable
- Experience as a personal/executive assistant to a senior director or Board level officer.
- Experience of producing detailed written reports and presentations
- Communicating complex, sensitive information with a range of staff internally and externally across the organisation
Qualifications
Essential
- Qualifications in administration or business studies or equivalent knowledge gained through experience
Person Specification
Knowledge and Understanding
Essential
- Understanding of information governance, GDPR and confidentiality
- In-depth knowledge of Microsoft Office packages, including Excel and Power-point, internet, e-mail etc
- Understanding of equality and diversity issues and how this affects patients, visitors and staff
Desirable
- Understanding of the Safeguarding agenda
- Knowledge and understanding of using the web and web-based information products (including the Intranet)
- Knowledge of current NHS Policies
Experience
Essential
- Significant experience of working in the NHS
Desirable
- Experience of working within a safeguarding team
- Experience of coordinating projects
- Significant experience of working in the NHS
Skills and Competencies
Essential
- Working effectively as part of a team in a busy office
- Significant experience of servicing, taking, and transcribing formal minutes at high level/senior meetings
- Experience of managing own workload and dealing with conflicting priorities.
- Established written and oral presentation skills
- Ability to communicate in English both verbally and in writing at a high level
- Ability to work on own initiative whilst under pressure, including working to tight deadlines and prioritising work effectively
- Ability to deal with sensitive/confidential issues daily and highlight to relevant professional in the team.
- Professional telephone manner
- Attention to detail and proven organisational skills
- Ability to work as part of a multi-disciplinary team
- Excellent communication and inter-personal skills and the ability to communicate effectively at all levels in the organisation.
- Excellent organisation and time management skills with the ability to work unsupervised, prioritise workload, plan set and meet deadlines.
Desirable
- Experience as a personal/executive assistant to a senior director or Board level officer.
- Experience of producing detailed written reports and presentations
- Communicating complex, sensitive information with a range of staff internally and externally across the organisation
Qualifications
Essential
- Qualifications in administration or business studies or equivalent knowledge gained through experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.