Job summary
Applications are
encouraged from candidates looking for part-time/job share or full time to
project manage community pharmacy and cardiovascular disease prevention ICB
work programmes.
Anyone
interested but unsure they meet the person specification/criteria to contact
Claire Thomas.
The ICB is
currently undergoing a period of organisational change and as such any internal
applicants will be given a priority interview providing they meet the essential
criteria in line with the ICBs Management of Organisational Change Policy.
This post will work
across the South Yorkshire Integrated Care System to project manage the SY ICB
Community Pharmacy Independent Prescribing Pathfinder Programme and SY ICB
Lipid Optimisation Programme. The post will support the implementation and
evaluation of the Community Pharmacy Independent Prescribing Pathfinder
Programme and the Lipid Optimisation Programme. As a Project Manager (PM)
within the ICS, you will be responsible for developing, delivering and
evaluating multiple projects to time, within cost and quality criteria and
meeting a range of stakeholder requirements. Within these programmes there are
multiple workstreams which all require PM support. Key areas of focus for the
post holder(s) will be ensuring clinical engagement with clinical model
development and implementation of pathfinder sites as well as targeted
interventions within the lipid optimisation programme to support CVD
prevention.
Main duties of the job
The post holder will coordinate
the SY ICB Community Pharmacy Independent Prescribing Pathfinder Programme
and SY ICB Lipid Optimisation Project. They will develop and maintain project
documentation and be responsible for reassessing against delivery timescales,
risks and deliverables. This will require working with numerous stakeholders across
South Yorkshire to ensure the successful delivery across all aspects of the
projects. Therefore, it will need someone who is motivated, organised and able
to work to short timelines.
The post will require analysing data to submit returns to the AHSN and
producing a summary report. The learning from the projects will need to be
shared across the organisation and legacy plans developed.
The post holder will work closely with the Community Pharmacy Clinical Lead and SY ICB Integrated Medicines Optimisation (IPMO) PMO team as well as the CEO for Community Pharmacy South Yorkshire, and the SY ICB CVD Prevention leads.
About us
NHS South Yorkshire Integrated Care Board oversees health
and social care for a population of 1.4m people. Working through our four places, Barnsley, Doncaster, Rotherham, and Sheffield, we are building on the
strengths, capacity and knowledge of all those directly involved with our local
communities to deliver our four key aims of Improving outcomes in
population health and healthcare; Tackling inequalities in outcomes, experience
and access; Enhancing productivity and value for money; and Helping the NHS
support broader social and economic development.
Our near 1,000 staff are committed to addressing the broader
health, public health, and social care needs of the population across South
Yorkshire through our values of One Team, Empowered and Innovative. We work as a key partner with the
Integrated Care Partnership (ICP) of health and care providers within the South
Yorkshire Integrated Care System (ICS) to collectively deliver health and care
services that meet the needs of the local population. In total there are 186 GP
practices in the region, 72,000 health and social care professionals working
across nine NHS trusts and four local authorities, and a further 6,000
voluntary, community and social enterprise sector (VCSE) organisations. We work
alongside all these colleagues through local councils, our VCSE
partners and other partners to address health inequalities and wider
determinants of health in South Yorkshire.
Job description
Job responsibilities
- Provide excellent project management and co-ordination of a broad range of complex activities within multiple projects across a range of partners and stakeholders. Many of which will require constant re-assessment of delivery timescales and plans where activities run behind schedule or delays are caused by interdependencies across plans.
- Develop and maintain a mixed portfolio of core project documentation, in line with the SY ICB PMO framework, working to agreed standards in line with PRINCE/MSP project management methodology commensurate with the scope and complexity of the initiatives being supported.
- Develop and maintain multiple project plans which reflect the complexity of managing projects working with multiple partners and meeting a range of stakeholder requirements which detail tasks assigned to resources and assess impact on plans where any slippage in timescales occurs.
- Monitor, record and report progress made within each project/activity within the work stream ensuring reporting and appropriate escalation of key risks and issues which may impact on project success through the relevant project governance.
- Set up and maintain project progress meetings at the required frequency depending on project stage, ensuring accurate taking of formal notes to inform revised project plans and approach.
- Manage own workload and make informed decisions independently on behalf of projects with appropriate and timely escalation of relevant risks and issues to the IED Programme Manager or other designated contact within the SY ICB.
- Ensure effective communication and negotiation acting as a key link between the projects and stakeholders (including NHS, YHAHSN, voluntary and charitable organisations) to ensure the successful delivery of a range of complex projects. This will often involve careful negotiation where delivery plans need to be changed whilst managing stakeholder expectations.
- Present complex information to stakeholders, where appropriate including analysis of primary and secondary care data, statistics used to inform project planning and presentations to stakeholders/at events as required.
- Develop a culture that promotes equality and values diversity. The post holder must be aware of and committed to the Equality and Diversity policies within the SY ICB, comply with all the requirements of these policies and also actively promote Equality and Diversity issues relevant to the post.
- Ensure the principles of openness, transparency and candour are observed and upheld in all working practices.
Job description
Job responsibilities
- Provide excellent project management and co-ordination of a broad range of complex activities within multiple projects across a range of partners and stakeholders. Many of which will require constant re-assessment of delivery timescales and plans where activities run behind schedule or delays are caused by interdependencies across plans.
- Develop and maintain a mixed portfolio of core project documentation, in line with the SY ICB PMO framework, working to agreed standards in line with PRINCE/MSP project management methodology commensurate with the scope and complexity of the initiatives being supported.
- Develop and maintain multiple project plans which reflect the complexity of managing projects working with multiple partners and meeting a range of stakeholder requirements which detail tasks assigned to resources and assess impact on plans where any slippage in timescales occurs.
- Monitor, record and report progress made within each project/activity within the work stream ensuring reporting and appropriate escalation of key risks and issues which may impact on project success through the relevant project governance.
- Set up and maintain project progress meetings at the required frequency depending on project stage, ensuring accurate taking of formal notes to inform revised project plans and approach.
- Manage own workload and make informed decisions independently on behalf of projects with appropriate and timely escalation of relevant risks and issues to the IED Programme Manager or other designated contact within the SY ICB.
- Ensure effective communication and negotiation acting as a key link between the projects and stakeholders (including NHS, YHAHSN, voluntary and charitable organisations) to ensure the successful delivery of a range of complex projects. This will often involve careful negotiation where delivery plans need to be changed whilst managing stakeholder expectations.
- Present complex information to stakeholders, where appropriate including analysis of primary and secondary care data, statistics used to inform project planning and presentations to stakeholders/at events as required.
- Develop a culture that promotes equality and values diversity. The post holder must be aware of and committed to the Equality and Diversity policies within the SY ICB, comply with all the requirements of these policies and also actively promote Equality and Diversity issues relevant to the post.
- Ensure the principles of openness, transparency and candour are observed and upheld in all working practices.
Person Specification
Experience
Essential
- Project management experience
- Knowledge and experience of at least three of the following: service management, change management, redesign, project management tools, quality improvement techniques and methodology
- Knowledge and awareness of key national policy initiatives affecting the NHS and social care
Desirable
- Knowledge and awareness of national policy initiatives with regards to community pharmacy and CVD prevention specifically
Qualifications
Essential
- Educated to Masters level or equivalent experience
- Evidence of additional personal or professional development, through gaining relevant specialist qualifications
Knowledge and Understanding
Essential
- Demonstrable NHS or public sector experience in a project support or manager role
- Experience of working with a range of stakeholders and organisations
- Experience of developing strategies, policies and procedures linked to project work
- Evidence of managing projects and delivering to timescales
- Experience of managing and influencing staff and promoting a culture of learning and development, where staff may be in other parts of the organisation or external to it
- Practical experience of managing multiple successful projects, including the development of complex project management frameworks, monitoring and review
- Experience of working within NHS primary care settings and a good understanding of Primary Care national and local agenda and challenges
- Examples of leading on change management/service improvement within the NHS
- Proven successful planning and organisation experience. Performance management, including monitoring of delivery to timescales
- Ability to efficiently prioritise own workload and the workload of others whilst working within very tight deadlines and with differing priorities
- Excellent interpersonal skills and experience of collaborative working essential, with proven ability to communicate with colleagues at all levels across a wide range of organisations
- Ability to present complex information including analysis of data and statistics in a concise, accurate and understandable way to a range of audiences
- Experience of budget management and forecasting or familiarity with project budget management and processes
- Experience of managing people within a project management structure
- Experience of using Microsoft Office IT packages such as Word, Excel, PowerPoint
- Examples of leading cross organisation team projects including senior clinical staff
- Experience of using Microsoft Project Office IT packages such as MS Visio and MS Project
Desirable
- Significant experience working with and supporting senior roles in a complex organisation
- Experience of promoting and delivering training and awareness raising of issues to sell projects to staff and other stakeholders
- Demonstrable knowledge or experience in organisational development
Skills and Competencies
Essential
- Experience of working with and influencing colleagues, including those in other organisations, with demonstrable experience in a primary care setting
- Ability to manage and deal with sensitive information
- Experience of recording, processing and coordinating data in accordance with organisational and audit and external assessment requirements
- Ability to compile reports and updates using IT packages to monitor, manage and report on progress within projects and to present these reports
- Understanding of broad NHS roles and responsibilities, structures and processes
- Able to work with and through ambiguity and an ability to think on their feet when dealing with issues and problems
- Computer literate with an ability to use the required systems and office packages
- Excellent organisational and planning skills
- Ability to gain confidence and credibility of a range of professionals
- Passionate about service improvement and the benefits this can deliver to patient care.
- Ability to interpret and analyse complex facts or situations
- To work autonomously and as part of a team.
Attributes
Essential
- Demonstrate drive and energy
- Commitment to personal, staff and organisational development
- Self-confident and emotionally resilient
- Flexible and enthusiastic
- Recognises the limits of own authority within the role
- Seeks and uses professional support appropriately
- Understands the principle of confidentiality
Person Specification
Experience
Essential
- Project management experience
- Knowledge and experience of at least three of the following: service management, change management, redesign, project management tools, quality improvement techniques and methodology
- Knowledge and awareness of key national policy initiatives affecting the NHS and social care
Desirable
- Knowledge and awareness of national policy initiatives with regards to community pharmacy and CVD prevention specifically
Qualifications
Essential
- Educated to Masters level or equivalent experience
- Evidence of additional personal or professional development, through gaining relevant specialist qualifications
Knowledge and Understanding
Essential
- Demonstrable NHS or public sector experience in a project support or manager role
- Experience of working with a range of stakeholders and organisations
- Experience of developing strategies, policies and procedures linked to project work
- Evidence of managing projects and delivering to timescales
- Experience of managing and influencing staff and promoting a culture of learning and development, where staff may be in other parts of the organisation or external to it
- Practical experience of managing multiple successful projects, including the development of complex project management frameworks, monitoring and review
- Experience of working within NHS primary care settings and a good understanding of Primary Care national and local agenda and challenges
- Examples of leading on change management/service improvement within the NHS
- Proven successful planning and organisation experience. Performance management, including monitoring of delivery to timescales
- Ability to efficiently prioritise own workload and the workload of others whilst working within very tight deadlines and with differing priorities
- Excellent interpersonal skills and experience of collaborative working essential, with proven ability to communicate with colleagues at all levels across a wide range of organisations
- Ability to present complex information including analysis of data and statistics in a concise, accurate and understandable way to a range of audiences
- Experience of budget management and forecasting or familiarity with project budget management and processes
- Experience of managing people within a project management structure
- Experience of using Microsoft Office IT packages such as Word, Excel, PowerPoint
- Examples of leading cross organisation team projects including senior clinical staff
- Experience of using Microsoft Project Office IT packages such as MS Visio and MS Project
Desirable
- Significant experience working with and supporting senior roles in a complex organisation
- Experience of promoting and delivering training and awareness raising of issues to sell projects to staff and other stakeholders
- Demonstrable knowledge or experience in organisational development
Skills and Competencies
Essential
- Experience of working with and influencing colleagues, including those in other organisations, with demonstrable experience in a primary care setting
- Ability to manage and deal with sensitive information
- Experience of recording, processing and coordinating data in accordance with organisational and audit and external assessment requirements
- Ability to compile reports and updates using IT packages to monitor, manage and report on progress within projects and to present these reports
- Understanding of broad NHS roles and responsibilities, structures and processes
- Able to work with and through ambiguity and an ability to think on their feet when dealing with issues and problems
- Computer literate with an ability to use the required systems and office packages
- Excellent organisational and planning skills
- Ability to gain confidence and credibility of a range of professionals
- Passionate about service improvement and the benefits this can deliver to patient care.
- Ability to interpret and analyse complex facts or situations
- To work autonomously and as part of a team.
Attributes
Essential
- Demonstrate drive and energy
- Commitment to personal, staff and organisational development
- Self-confident and emotionally resilient
- Flexible and enthusiastic
- Recognises the limits of own authority within the role
- Seeks and uses professional support appropriately
- Understands the principle of confidentiality
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).