Job summary
The Information Governance Team are looking for a
member of staff to join on fixed term/secondment basis for 12 months. The role is a 0.8 wte post but would be happy to split this
time over the week to suit.
You will report to the Information Governance Manager
and be supported to work closely, with other members of the IG Team and the
organisation, to deliver operational IG matters. The role doesn't require previous IG
experience, though this will be useful if you do have it, as training will be
given and existing skills you may have in other areas will be utilised.
We are looking for someone who wants to develop new
skills, understand legislation around Data Protection and also be passionate
about improving data sharing.
The IG Team are involved in lots of local and
national groups so are at the forefront of IG changes.
Previous applicants need not apply.
Main duties of the job
- Supporting Information Governance work programmes
and assisting with organisational IG procedures to promote efficient and
effective use of information.
- Organise, attend and take minutes for Information
Governance meetings.
- Undertake annual Information Governance audits.
- Contribute to all aspects of IG development by
sharing and promoting ideas.
- Provide advice to Trust staff on the content and
location of Trust IG policies and procedures and other associated information/
documents.
- Manage the Information Asset Register and Data Flow
Mapping work programme, undertaking training with staff and checking
compliance.
- Maintain an accurate register and complete Freedom
of Information requests
About us
The Black Country Integrated Care
Board (ICB) is a statutory NHS organisation responsible for developing a plan
for meeting the health needs of 1.26 million people in the Black Country. We manage the NHS budget for the area and
arrange for the provision of health services locally (Dudley, Sandwell, Walsall
and Wolverhampton).
We are part of the Black Country
Integrated Care System (ICS), known as Healthier Futures, which is a
partnership of organisations working together to bring health and social care
services closer together for the good of our communities and we support the ICS
vision for a healthier place with healthier people and healthier futures.
As an ICB we take responsibility
for planning and buying Primary Medical Services (GPs). In April 2023, we also
took responsibility for the planning and buying of dental, optometry and
pharmacy services from NHS England.
Working for the ICB means you are
making a difference to the lives and health of people in the Black Country.
We are an equal opportunities
employer who actively supports and encourages increasing the diversity of our
employees. We expect all of our employees to treat our patients, carers and
their colleagues with respect and dignity.
We are also a bronze award holder
under the Defence Employer Recognition Scheme (ERS).The ERS recognises
commitment and support from UK employers for defence personnel.
Job description
Job responsibilities
- Maintain an effective information system for ensuring
compliance with policies and procedures within own area of responsibility.
- Support the implementation of the Risk Management Strategy
across the organisation.
- Support the maintenance of systems of assurance
- Liaise with Internal Audit colleagues
- Support the reporting of risks across the organisation and
wider system
- Support and maintain the development of a corporate
compliance framework and any associated processes
- Support the development and maintenance of an assurance
dashboard, ensuring that key areas of assurance are linked to keep the
organisation informed of its progress against delivery of its duties.
- Undertake in-house assurance work, analyse findings and make
recommendations to strengthen control and provide assurance.
- Prepare regular
reports on levels of compliance
- To support delivery of the annual risk management reporting
cycle and supporting documentation in line with the risk strategy.
- Maintain and report on risk information (risk assessments, incidents, alerts etc) entered
onto the risk management system for the organisation
- Support committees
and their memberships to ensure effective risk management practices
- Liaise with staff and managers regarding risk registers and
compliance assessments where there may be a difference of opinion
- Prepare reports and
correspondence ensuring all information is consistently reported, accurately
presented, and produced on time
- Work with and support the Corporate
Governance team on a variety of areas with the goal of improving compliance
around legislative requirements and
delivery of the statutory duties
- Operationally support the maintenance of
the organisations registers including registers of interests and gifts and hospitality
- To provide administration support to the
risk and governance team including minute taking and facilitation of committees
- Provide training, advice and support on own area of responsibility
- Support training and induction of new and existing staff
- Participate
in the recruitment process of support staff
- Undertake auditing of
projects, services, initiatives
across the organisation to establish the effectiveness of implementation
- Deliver against agreed objectives, achieving quality outcomes
- Organise meetings or events and assist
in the diary management requirements of individuals in connection with
portfolio of work
- Contribute
to the review and development of policies within areas of knowledge
- Participate collaboratively and
effectively as a team member to ensure and maintain high standards of delivery across the team
- Support the implementation of internal audit recommendations
to ensure desired outcomes
Job description
Job responsibilities
- Maintain an effective information system for ensuring
compliance with policies and procedures within own area of responsibility.
- Support the implementation of the Risk Management Strategy
across the organisation.
- Support the maintenance of systems of assurance
- Liaise with Internal Audit colleagues
- Support the reporting of risks across the organisation and
wider system
- Support and maintain the development of a corporate
compliance framework and any associated processes
- Support the development and maintenance of an assurance
dashboard, ensuring that key areas of assurance are linked to keep the
organisation informed of its progress against delivery of its duties.
- Undertake in-house assurance work, analyse findings and make
recommendations to strengthen control and provide assurance.
- Prepare regular
reports on levels of compliance
- To support delivery of the annual risk management reporting
cycle and supporting documentation in line with the risk strategy.
- Maintain and report on risk information (risk assessments, incidents, alerts etc) entered
onto the risk management system for the organisation
- Support committees
and their memberships to ensure effective risk management practices
- Liaise with staff and managers regarding risk registers and
compliance assessments where there may be a difference of opinion
- Prepare reports and
correspondence ensuring all information is consistently reported, accurately
presented, and produced on time
- Work with and support the Corporate
Governance team on a variety of areas with the goal of improving compliance
around legislative requirements and
delivery of the statutory duties
- Operationally support the maintenance of
the organisations registers including registers of interests and gifts and hospitality
- To provide administration support to the
risk and governance team including minute taking and facilitation of committees
- Provide training, advice and support on own area of responsibility
- Support training and induction of new and existing staff
- Participate
in the recruitment process of support staff
- Undertake auditing of
projects, services, initiatives
across the organisation to establish the effectiveness of implementation
- Deliver against agreed objectives, achieving quality outcomes
- Organise meetings or events and assist
in the diary management requirements of individuals in connection with
portfolio of work
- Contribute
to the review and development of policies within areas of knowledge
- Participate collaboratively and
effectively as a team member to ensure and maintain high standards of delivery across the team
- Support the implementation of internal audit recommendations
to ensure desired outcomes
Person Specification
Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in corporate governance
- Evidence of continued professional development
Experience
Essential
- Previous experience of risk management processes
- Experience of working within the NHS / Public Sector
Skills and Knowledge
Essential
- Knowledge of administrative procedures, project management or information analysis Knowledge of information governance and experience of its application
- Competent in Microsoft programmes e.g. word excel and PowerPoint with standard keyboard skills
- Ability to work within and lead cross functional working and project groups Ability to pull together comprehensive draft reports, data and letters
- Problem solving skills and ability to respond to sudden unexpected demands Excellent time management skills with the ability to re-prioritise
- Ability to communicate effectively with individuals at all levels of the organisation demonstrating negotiation and persuasion skills.
- Ability to concentrate for long periods of time for data analysis and report writing
Person Specification
Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in corporate governance
- Evidence of continued professional development
Experience
Essential
- Previous experience of risk management processes
- Experience of working within the NHS / Public Sector
Skills and Knowledge
Essential
- Knowledge of administrative procedures, project management or information analysis Knowledge of information governance and experience of its application
- Competent in Microsoft programmes e.g. word excel and PowerPoint with standard keyboard skills
- Ability to work within and lead cross functional working and project groups Ability to pull together comprehensive draft reports, data and letters
- Problem solving skills and ability to respond to sudden unexpected demands Excellent time management skills with the ability to re-prioritise
- Ability to communicate effectively with individuals at all levels of the organisation demonstrating negotiation and persuasion skills.
- Ability to concentrate for long periods of time for data analysis and report writing
