Job summary
This
is an exciting opportunity to work in the Kent and Medway Integrated Care
Boards Oversight Team in this hybrid working role.
We are
a small and dedicated/friendly team, working to the ICBs Chief of Staff, which
is responsible for the ICB oversight function. The team supports the ICB to
become increasingly self-standing and self-assuring, by providing an objective
view of delivery and performance, in line with delegated oversight
responsibilities from NHS England.
In
line with the NHS England Oversight Framework, the ICB oversight function
provides an independent and objective, evidence-based view of how the ICB, Kent
and Medway providers, our four Health and Care Partnerships, and other system
partners are performing and understanding any support requirements they may
have.
This makes for a dynamic workload requiring the development
of close working relationships across the ICB directorate subject matter expert
teams, the ICB Executive Management Team, wider system health and social care
organisations, and with NHS England.
Hybrid working model - home and office based
Main duties of the job
The successful candidate will
work across both Performance and System Oversight to support the robust
management of the system oversight model, aligned to the NHS England National
Oversight Framework.
The post holder will
effectively manage the overarching monthly and quarterly oversight processes
with system, ICB, provider, and NHSE colleagues, including the management of
meeting outputs.
This important role will also
be required to support the development of frameworks and tools to track
performance and the production of detailed oversight reports for a range of
committees including the ICB Executive Management Team and ICB Board and their
sub-groups.
About us
Would
you like to work flexibly? In the NHS, we are reminded every day of how
important life is. As a flexible working friendly organisation, we want to be
sure that you can work in a way that is best for us, for our patients and for
you. Speak to us about how we might be able to accommodate a flexible working
arrangement which will not mean sacrificing time for personal interests or
family commitments. We aim to support you to work flexibly in a way that will
suit you and us.
We work with staff to agree objectives through
regular supervision, annual appraisal, and access to training opportunities.
We are committed to equal opportunities and
diversity. In order to reflect the diversity of our population, we positively
encourage applications from all areas of the community regardless of gender,
race, faith, disability, age or sexual orientation. If you would like this
information in an alternative format, or in a different language, please
contact the HR team at kmicb.hr@nhs.net
All new starters with the ICB
will be subject to a probationary period which is dependent on the length of
contract. The probationary period works alongside the induction process to help
create a positive and supportive working environment allowing new starters to
learn the key elements of the role within a reasonable & realistic
timescale.
Job description
Job responsibilities
The System Oversight Manager post is an integral part
of the ICB Oversight Team, working to:
provide a key secretariat function to support the robust management of
the ICB oversight model, aligned to the NHSE Oversight Framework, working to
the Senior System Oversight Manager and with system colleagues to effectively
manage the overarching regular oversight processes with ICB, place, provider
and NHSE colleagues, including:
o managing relationships across multiple system partners through liaison
and negotiation with systemwide stakeholders at place, provider, and system
level
o
drafting Terms of
Reference and tracking, reviewing, and amending as necessary
o
agenda setting across
multiple internal and external stakeholders within a defined timeframe.
o
creation of robust
executive level minutes of meetings, and initial drafts of post oversight
meeting letters
o
management of onward
reporting and associated submission deadlines
o
managing associated
risk registers
o
management of meeting
outputs
support the production of reports for ICB Executive Management Team and
ICB Committees (and any other audiences as required
support the development of frameworks and tools to track programme and
performance assurance.
support the performance oversight function by managing the delivery and
development of its business as usual monthly / quarterly processes and
timetable. Ensuring that the teams key tasks are diarised and completed to
deadline by the responsible owner(s).
support the development of reports that reflect the needs of the
audience and are presented in a professional manner.
Please refer to the job description for full details.
Job description
Job responsibilities
The System Oversight Manager post is an integral part
of the ICB Oversight Team, working to:
provide a key secretariat function to support the robust management of
the ICB oversight model, aligned to the NHSE Oversight Framework, working to
the Senior System Oversight Manager and with system colleagues to effectively
manage the overarching regular oversight processes with ICB, place, provider
and NHSE colleagues, including:
o managing relationships across multiple system partners through liaison
and negotiation with systemwide stakeholders at place, provider, and system
level
o
drafting Terms of
Reference and tracking, reviewing, and amending as necessary
o
agenda setting across
multiple internal and external stakeholders within a defined timeframe.
o
creation of robust
executive level minutes of meetings, and initial drafts of post oversight
meeting letters
o
management of onward
reporting and associated submission deadlines
o
managing associated
risk registers
o
management of meeting
outputs
support the production of reports for ICB Executive Management Team and
ICB Committees (and any other audiences as required
support the development of frameworks and tools to track programme and
performance assurance.
support the performance oversight function by managing the delivery and
development of its business as usual monthly / quarterly processes and
timetable. Ensuring that the teams key tasks are diarised and completed to
deadline by the responsible owner(s).
support the development of reports that reflect the needs of the
audience and are presented in a professional manner.
Please refer to the job description for full details.
Person Specification
Additional Criteria
Essential
- Clear communicator with excellent writing, report writing and presentation skills; capable of constructing and delivering clear ideas and concepts concisely and accurately for diverse audiences.
- Ability to analyse and interpret information, pre-empt, and evaluate issues, and recommend an appropriate course of action to address the issues.
- Excellent organisational skills
- Adaptability, flexibility, and ability to cope with uncertainty and change.
Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area.
Experience
Essential
- Significant experience of successfully operating in a politically sensitive environment
- Have an understanding of the NHS Oversight Framework (Desirable)
- Experience of drafting briefing papers and correspondence
- Experience of setting up and implementing internal processes and procedures
Person Specification
Additional Criteria
Essential
- Clear communicator with excellent writing, report writing and presentation skills; capable of constructing and delivering clear ideas and concepts concisely and accurately for diverse audiences.
- Ability to analyse and interpret information, pre-empt, and evaluate issues, and recommend an appropriate course of action to address the issues.
- Excellent organisational skills
- Adaptability, flexibility, and ability to cope with uncertainty and change.
Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area.
Experience
Essential
- Significant experience of successfully operating in a politically sensitive environment
- Have an understanding of the NHS Oversight Framework (Desirable)
- Experience of drafting briefing papers and correspondence
- Experience of setting up and implementing internal processes and procedures
