Job summary
A 6-month fixed term opportunity has arisen within NHS Kent and Medway Integrated Care Board for a Band 5 Contracts Officer. The Contracting Team is based at our Ashford site: Kent House 81 Station Road Ashford Kent TN23 1PJ.
The ICB is on a national Atamis contract management system. The system allows all contract information and documents to be held in one place.
The postholder will be an Atamis Superuser and will be responsible for the transfer of documentation onto the system, ensuring the database is up to date and accessible to all to enable accurate reporting. As an Officer role, you will be expected to engage with ICB Teams, provide support, advice and training to promote User adoption of the new system, as well as find opportunities for the ICB to make best use of the technology.
The post holder will need to have good IT/digital literacy, strong interpersonal skills to support other users and an excellent eye for detail. The right candidate will also need the ability to work under pressure and manage competing priorities.
Main duties of the job
The Post holder will:
Quality review of the Contract Register ensuring contract database is up to date, complete and accurate.
Locate and upload relevant contract documentation onto Atamis.
Produce user guides and other content for ongoing training relating to the ICBs contract database.
Promote adoption, provide training and support to existing and new users.
Produce project plan and report on progress for all contracts.
You are not expected to be an expert in Atamis, but you must a self-starter, with attention to detail, methodical and who can work with multiple teams.
This profile is intended to provide a broad outline of the role. The post holder may be required to carry out other duties commensurate with their banding and competence.
We kindly ask that past applicants refrain from applying.
About us
Would you like to work flexibly? In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you. Speak to us about how we might be able to accommodate a flexible working arrangement which will not mean sacrificing time for personal interests or family commitments. We aim to support you to work flexibly in a way that will suit you and us.
We work with staff to agree objectives through regular supervision, annual appraisal, and access to training opportunities.
We are committed to equal opportunities and diversity. In order to reflect the diversity of our population, we positively encourage applications from all areas of the community regardless of gender, race, faith, disability, age or sexual orientation.
Job description
Job responsibilities
The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this.
Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert.
We can get a lot of applications for some roles so to be in with the best chance of being shortlisted please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job.
If you need an application form in an alternative format please let our recruitment team know so they can help you with this.
All information you supply on your application should, to the best of your knowledge, be true and accurate.
Job description
Job responsibilities
The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this.
Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert.
We can get a lot of applications for some roles so to be in with the best chance of being shortlisted please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job.
If you need an application form in an alternative format please let our recruitment team know so they can help you with this.
All information you supply on your application should, to the best of your knowledge, be true and accurate.
Person Specification
Qualifications, Training and experience
Essential
- Relevant experience working in Business Administration.
- Able to quickly grasp new information and processes.
- Experience of using digital tools, systems and processes.
- Excellent problem-solving skills, with a high level of accuracy and numeracy.
Desirable
- Knowledge / Experience of NHS Standard Contracts.
- Working knowledge and experience of Atamis.
- Skills for manipulating data and information into user friendly formats while maintaining data integrity.
Communication Skills
Essential
- Good communicator (both oral and written) who can liaise and work across ICB Directorates and ICS Partnerships.
- Influence and motivate others (often senior to the postholder) to enable self-service on Atamis.
- Produce regular updates to senior management on progress of project.
Desirable
- Ability to think ahead and anticipate needs before they arise.
Other Competncies
Essential
- Ability to work flexibly and effectively to meet the needs of the team
- Able to plan, manage often conflicting and non-negotiable deadlines and prioritise their work
Equality and Diversity
Essential
- Knowledge and understanding of working within an environment that is Equal, Diverse and Inclusive.
Person Specification
Qualifications, Training and experience
Essential
- Relevant experience working in Business Administration.
- Able to quickly grasp new information and processes.
- Experience of using digital tools, systems and processes.
- Excellent problem-solving skills, with a high level of accuracy and numeracy.
Desirable
- Knowledge / Experience of NHS Standard Contracts.
- Working knowledge and experience of Atamis.
- Skills for manipulating data and information into user friendly formats while maintaining data integrity.
Communication Skills
Essential
- Good communicator (both oral and written) who can liaise and work across ICB Directorates and ICS Partnerships.
- Influence and motivate others (often senior to the postholder) to enable self-service on Atamis.
- Produce regular updates to senior management on progress of project.
Desirable
- Ability to think ahead and anticipate needs before they arise.
Other Competncies
Essential
- Ability to work flexibly and effectively to meet the needs of the team
- Able to plan, manage often conflicting and non-negotiable deadlines and prioritise their work
Equality and Diversity
Essential
- Knowledge and understanding of working within an environment that is Equal, Diverse and Inclusive.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
