Job summary
INTERNAL APPLICANTS ONLY - OPEN TO THOSE WORKING WITHIN STAFFORDSHIRE AND STOKE ON TRENT INTEGRATED CARE SYSTEM
Job title Transformation Project Manager
Band 6
Hours Full time/Permanent
An exciting opportunity to become Project Manager within the Chief Transformation Officers Directorate has become available.
The post holder will support the Programme Manager and Programme Lead with a series of strategic transformation and service change programmes which support integrated working across Staffordshire and Stoke-on-Trent Integrated care system.
The post holder will be expected to work with a range of stakeholders across the system and to utilise their project management skills to ensure all programmes meet the key tests of NHSE assurance.
Closing date for applications is 17th December 2023
Interview date: week commencing 8th January 2024
Main duties of the job
INTERNAL APPLICANTS ONLY - OPEN TO THOSE WORKING WITHIN STAFFORDSHIRE AND STOKE ON TRENT INTEGRATED CARE SYSTEM
This post is primarily responsible for supporting management of complex change programmes throughout the programme lifecycle from direction to delivery. Responsible for managing a range of projects in accordance with Prince2/ MSP methodology. The number of projects to be managed at any one time will be defined by their scale and level of complexity.
The Transformation and Service Change programme, alongside other transformation programmes, support the delivery of a sustainable health care future across the Staffordshire and Stoke-on-Trent integrated care system (ICS). This will result in set project milestones that must be delivered to cost, quality and time. Key stakeholder engagement at all levels is a key element of the successful delivery of the programme.
The post-holder will have responsibility for small- scale projects, or they will support a workstream which is part of a much larger programme of work led by a Transformation Programme Manager.
About us
The Staffordshire and Stoke-on-Trent NHS Integrated Care Board (ICB) is responsible for planning functions; managing the NHS budget and arranging the provision of health services in the geographical area.
Location Home based/hybrid working (most of posts).
Travel on occasions to a Hub location with at least 1 days notice
New starters are expected to collect IT equipment, from offices in Stoke-on-Trent, and if based at home are required to have appropriate desk/chair/ relevant equipment in compliance with DSE regulations
Posts at Band 8c and above, will take part in the On-call rota, flexible over 7 days, supporting the System Control Centre, with full training provided.
Unconscious Bias/Invisible Disability Training and Equality Induction are mandatory.
Interviews may take place via MS Teams or in person
We promote a compassionate and inclusive environment and welcome applications from a diverse pool of talent and backgrounds. All individuals are valued and given every opportunity to succeed based on merit.
The ICB embrace the principles of Equality, Diversity and Inclusion and encourages applications from all individuals regardless of their age, disability, gender re-assignment, marital or civil partnership, pregnancy or maternity, race, religion and belief, sex or sexual orientation. It's important that our workforce reflects the diversity of communities as much as possible.
Job description
Job responsibilities
INTERNAL APPLICANTS ONLY - OPEN TO THOSE WORKING WITHIN STAFFORDSHIRE AND STOKE ON TRENT INTEGRATED CARE SYSTEM
- To support a range of different projects at the same time, within limited resources and to tight deadlines in a challenging and fluctuating environment.
- Manage day to day operational aspects of a project and
- Proactively monitor, evaluate, and report project progress, identifying and escalating risks, issues, resource, and process gaps, taking corrective and mitigating action as necessary.
- Ensure the relevant project documentation is complete, current and stored in the programme team file system in a well-structured way.
- To prioritise workload daily, taking into account changing pressures and deadlines.
- Plan and organise a broad range of complex activities.
- Liaise with system project leads and project owners to identify and source relevant data for project delivery, such as activity data and papers.
- Ensure highlight reports, exception reports and other project documents are completed within appropriate timescales for key system meetings and committees.
- Attend programme and project team meetings and deliver highlight reports.
- Communicate progress to meetings and groups using non-technical
- Work effectively with the programme team, taking direction and offering advice and guidance to colleagues.
- Monitor all aspects of project delivery and ensure that appropriate risk assessments are undertaken and acted upon.
- Analyse issues relating to the management and day to day activities of the projects and escalate as appropriate.
- Undertake process mapping as required to support with the delivery of the project.
- Assist and support the development of appropriate level business cases and follow agreed approvals
- Promote and ensure all work carried out adheres to organisations policies, procedures and national guidelines, in particular any relevant policy and associated documents.
- Communicate effectively with stakeholders.
- Co-ordinate the input of stakeholders.
- Attend seminars, training events and read relevant
- Interpret and maintain good overview of national and local policies, issues and developments and their impact on sustainable
- Deputise for the Transformation Programme Manager role as required.
Job description
Job responsibilities
INTERNAL APPLICANTS ONLY - OPEN TO THOSE WORKING WITHIN STAFFORDSHIRE AND STOKE ON TRENT INTEGRATED CARE SYSTEM
- To support a range of different projects at the same time, within limited resources and to tight deadlines in a challenging and fluctuating environment.
- Manage day to day operational aspects of a project and
- Proactively monitor, evaluate, and report project progress, identifying and escalating risks, issues, resource, and process gaps, taking corrective and mitigating action as necessary.
- Ensure the relevant project documentation is complete, current and stored in the programme team file system in a well-structured way.
- To prioritise workload daily, taking into account changing pressures and deadlines.
- Plan and organise a broad range of complex activities.
- Liaise with system project leads and project owners to identify and source relevant data for project delivery, such as activity data and papers.
- Ensure highlight reports, exception reports and other project documents are completed within appropriate timescales for key system meetings and committees.
- Attend programme and project team meetings and deliver highlight reports.
- Communicate progress to meetings and groups using non-technical
- Work effectively with the programme team, taking direction and offering advice and guidance to colleagues.
- Monitor all aspects of project delivery and ensure that appropriate risk assessments are undertaken and acted upon.
- Analyse issues relating to the management and day to day activities of the projects and escalate as appropriate.
- Undertake process mapping as required to support with the delivery of the project.
- Assist and support the development of appropriate level business cases and follow agreed approvals
- Promote and ensure all work carried out adheres to organisations policies, procedures and national guidelines, in particular any relevant policy and associated documents.
- Communicate effectively with stakeholders.
- Co-ordinate the input of stakeholders.
- Attend seminars, training events and read relevant
- Interpret and maintain good overview of national and local policies, issues and developments and their impact on sustainable
- Deputise for the Transformation Programme Manager role as required.
Person Specification
Experience
Essential
- Previous project management experience in a complex Project Management and programme delivery environment.
- Experience of identifying, interpreting and documenting new requirements
- Experience of managing large-scale or complex projects of transformation with budget and resource allocation.
- Experience of working with multiple stakeholders - external and internal
- Experience of working with, influencing and supporting clinicians in the management of change
- Experience of managing projects within a Public sector environment
Desirable
- Experience working within the NHS or Local Authority.
Qualifications
Essential
- Educated to post graduate diploma or equivalent experience
Skills and knowledge
Essential
- Good working knowledge of project management methodologies
- Awareness of requirements of multi-agency working
- Understanding of Data Protection and confidentiality.
- Able to communicate effectively both verbally and in writing with staff at all levels in technical and non- technical subjects, which may be sensitive/ contentious.
- Good presentation skills.
- Able to write clear and concise technical reports and system specifications. Strong negotiation and influencing skills
Desirable
- Familiarity with current initiatives, directions and developments within the NHS.
Person Specification
Experience
Essential
- Previous project management experience in a complex Project Management and programme delivery environment.
- Experience of identifying, interpreting and documenting new requirements
- Experience of managing large-scale or complex projects of transformation with budget and resource allocation.
- Experience of working with multiple stakeholders - external and internal
- Experience of working with, influencing and supporting clinicians in the management of change
- Experience of managing projects within a Public sector environment
Desirable
- Experience working within the NHS or Local Authority.
Qualifications
Essential
- Educated to post graduate diploma or equivalent experience
Skills and knowledge
Essential
- Good working knowledge of project management methodologies
- Awareness of requirements of multi-agency working
- Understanding of Data Protection and confidentiality.
- Able to communicate effectively both verbally and in writing with staff at all levels in technical and non- technical subjects, which may be sensitive/ contentious.
- Good presentation skills.
- Able to write clear and concise technical reports and system specifications. Strong negotiation and influencing skills
Desirable
- Familiarity with current initiatives, directions and developments within the NHS.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).