Temporary staffing Team Advisors

Kent Community Health NHS Foundation Trust

The closing date is 14 December 2024

Job summary

The NHS is changing. More emphasis on community-based care means there's never been a better time to join us.

We are looking for an enthusiastic and adaptable Temporary staffing Team Advisors to join our professional Temporary Staffing Team team.

We're a close team but we're never exclusive, if you can bring a professional approach and fresh ideas we would love to hear from you.

The team receive enquiries relating to: duty bookings; pay queries; how to access and complete training; how to join the temporary bank; DBS checks; and many other temporary working questions.

Main duties of the job

As a Temporary staffing Team Advisor you will focus on delivering the highest level of customer service, whilst maintaining confidentiality to ensure that every call answered adheres to the Trust values (CARE).

You will facilitate the delivery of outstanding care by applying customer care principles when providing routine and complex information and guidance to patients, carers, relatives or colleagues, both verbally and in writing.

In addition, you will ensure the team operates effectively by undertaking comprehensive administrative tasks, such as handling team correspondence, scheduling appointments, clinics and meetings, managingagendas, diary management for the team, task related problem solving, maintaining stock of equipment and supplies and completion of standard forms, surveys and audits.

About us

Rated 'outstanding' by the CQC, we've got a passion for delivering high standards of patient care and excellent services to improve the health of our communities. To do this we need outstanding people who share our values compassionate Aspirational Responsive Excellent

We know a commitment to equity, diversity and inclusion leads to better patient care and a happier workforce. We pride ourselves in being diverse and welcome applications from people with varied backgrounds, perspectives and experiences

We ask for information about your protected characteristics on our application forms. This isn't visible to anyone involved with shortlisting or interviewing you, except when you choose to be considered under the guaranteed interview scheme due to disability. Short listers will see two ticks alongside your application to ensure they apply the principles of the scheme to your submission

The data we collect helps us to ensure we are attracting diversity in our applicants, that all our colleagues have equitable access to career opportunities and supports us on our journey to being a Great Place to Work

As a flexible working friendly organisation, we want you to be able to work in a way that is best for us, for our patients and for you. Talk to us about a flexible working arrangement that won't involve sacrificing time for personal interests or family commitments. We'll support you to work flexibly in a way that will suits us both

See where you can go with KCHFTcareer pathways

Date posted

27 November 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

846-6805668-UJ

Job locations

Home

Home

TN25 4AZ


Job description

Job responsibilities

The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this in your application. If you need an application form in an alternative format please let our recruitment team know. All information you supply on your application should, to the best of your knowledge, be true and accurate.

Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert.

We can get a lot of applications for some roles so to be in with the best chance of being shortlisted please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job.

At KCHFT we strongly encourage colleagues in clinical and non-clinical roles who have direct or social contact with patients to be fully vaccinated. In this way we will be doing all we can to ensure your safety and that of your colleagues and the patients we serve.

Find out more about the community differencehere.

Good luck! We cant wait to meet you and welcome you to #teamKCHFT, #cometocommunity.

Job description

Job responsibilities

The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this in your application. If you need an application form in an alternative format please let our recruitment team know. All information you supply on your application should, to the best of your knowledge, be true and accurate.

Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert.

We can get a lot of applications for some roles so to be in with the best chance of being shortlisted please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job.

At KCHFT we strongly encourage colleagues in clinical and non-clinical roles who have direct or social contact with patients to be fully vaccinated. In this way we will be doing all we can to ensure your safety and that of your colleagues and the patients we serve.

Find out more about the community differencehere.

Good luck! We cant wait to meet you and welcome you to #teamKCHFT, #cometocommunity.

Person Specification

Qualifications

Essential

  • Level 3 qualification (e.g. 2 A/AS levels, NVQ level 3, BTEC diplomas, certificates and awards, international Baccalaureate diploma) or equivalent demonstrable experience

Desirable

  • NVQ Level 3 Business Administrator, Customer Service Specialist or Team Leader or Supervisor

Experience

Essential

  • Administrative experience; Experience of team working and versatility to take on a variety of tasks

Desirable

  • NHS administrative experience; Experience of handling confidential information; Supervision of staff; Experience of working with members of the public

Knowledge

Essential

  • Advanced knowledge and understanding of Microsoft Office packages e.g. Outlook, Word, Excel and PowerPoint

Desirable

  • Understanding of health and social care sector, including working knowledge of NHS structures, policies and processes

Skills & abilities

Essential

  • Excellent interpersonal and verbal communication skills both on telephone and in person with patients, members of the public and colleagues; Excellent written communication skills; Ability to communicate and work effectively with a wide range of people from different backgrounds at all levels of seniority

Desirable

  • Ability to record accurate minutes of meetings and present to a high standard; Ability to concentrate and focus on diverse tasks whilst dealing with frequent interruptions
Person Specification

Qualifications

Essential

  • Level 3 qualification (e.g. 2 A/AS levels, NVQ level 3, BTEC diplomas, certificates and awards, international Baccalaureate diploma) or equivalent demonstrable experience

Desirable

  • NVQ Level 3 Business Administrator, Customer Service Specialist or Team Leader or Supervisor

Experience

Essential

  • Administrative experience; Experience of team working and versatility to take on a variety of tasks

Desirable

  • NHS administrative experience; Experience of handling confidential information; Supervision of staff; Experience of working with members of the public

Knowledge

Essential

  • Advanced knowledge and understanding of Microsoft Office packages e.g. Outlook, Word, Excel and PowerPoint

Desirable

  • Understanding of health and social care sector, including working knowledge of NHS structures, policies and processes

Skills & abilities

Essential

  • Excellent interpersonal and verbal communication skills both on telephone and in person with patients, members of the public and colleagues; Excellent written communication skills; Ability to communicate and work effectively with a wide range of people from different backgrounds at all levels of seniority

Desirable

  • Ability to record accurate minutes of meetings and present to a high standard; Ability to concentrate and focus on diverse tasks whilst dealing with frequent interruptions

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Kent Community Health NHS Foundation Trust

Address

Home

Home

TN25 4AZ


Employer's website

https://www.kentcht.nhs.uk/ (Opens in a new tab)


Employer details

Employer name

Kent Community Health NHS Foundation Trust

Address

Home

Home

TN25 4AZ


Employer's website

https://www.kentcht.nhs.uk/ (Opens in a new tab)


For questions about the job, contact:

Temporary Staffing Team Lead

Nichola Mutimer

nichola.mutimer@nhs.net

Date posted

27 November 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

846-6805668-UJ

Job locations

Home

Home

TN25 4AZ


Supporting documents

Privacy notice

Kent Community Health NHS Foundation Trust's privacy notice (opens in a new tab)