Job summary
We are looking for a highly motivated and flexible Administrative Assistant to support our local Podiatry team within Kent Community Health NHS Foundation Trust.You will join one of the largest and forward-thinking Podiatry teams in the country. You will be providing support to the local podiatry team to ensure service provisions within the team are runeffectively and efficiently, by undertaking clinical administrative tasks, such as liaising with patients to arrange home visits, photocopying, maintaining stock levels of clinical supplies andcompletion of standard forms, surveys, audits and data entry.You must be proficient with all Microsoft packages, including Outlook, Word, Excel and have the ability to use data bases and handle telephone queries.The successful candidate would need to demonstrate good communication skills, be organised and able to work on their own initiative.Kent Community Health NHS Foundation Trust provides a comprehensive health and well being support package to all staff as well as excellent development opportunities.What KENT has to offer -https://www.takeadifferentview.co.uk/What our staff say about us --https://www.takeadifferentview.co.uk/community-podiatry-in-kent/
Main duties of the job
The role would include the below duties (this is not an exhaustive list):Ordering of clinical supplies
Putting away clinical supplies/ tidying clinic cupboards and stock rotation
Maintaining patient leaflets and handouts for clinics
Ordering and rotating of catalogues
Uploading temperature and cleaning logs to relevant hard drive and completing compliance excel spreadsheet
Uploading medications delivery slips to relevant hard drive
Printing off next appointment slips and other specific paperwork
Managing of instruments packs, replacing missing/ blunt items, completing customer feedback form and emailing to relevant people
Contacting patients/carers to arrange home visits
About us
Rated 'outstanding' by the CQC, we've got a passion for delivering high standards of patient care and excellent services to improve the health of our communities. To do this we need outstanding people who share our values compassionate Aspirational Responsive Excellent
We know a commitment to equity, diversity and inclusion leads to better patient care and a happier workforce. We pride ourselves in being diverse and welcome applications from people with varied backgrounds, perspectives and experiences
We ask for information about your protected characteristics on our application forms. This isn't visible to anyone involved with shortlisting or interviewing you, except when you choose to be considered under the guaranteed interview scheme due to disability. Short listers will see two ticks alongside your application to ensure they apply the principles of the scheme to your submission
The data we collect helps us to ensure we are attracting diversity in our applicants, that all our colleagues have equitable access to career opportunities and supports us on our journey to being a Great Place to Work
As a flexible working friendly organisation, we want you to be able to work in a way that is best for us, for our patients and for you. Talk to us about a flexible working arrangement that won't involve sacrificing time for personal interests or family commitments. We'll support you to work flexibly in a way that will suits us both
See where you can go with KCHFTcareer pathways
Job description
Job responsibilities
The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this in your application. If you need an application form in an alternative format please let our recruitment team know. All information you supply on your application should, to the best of your knowledge, be true and accurate.
Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert.
We can get a lot of applications for some roles so to be in with the best chance of being shortlisted please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job.
At KCHFT we strongly encourage colleagues in clinical and non-clinical roles who have direct or social contact with patients to be fully vaccinated. In this way we will be doing all we can to ensure your safety and that of your colleagues and the patients we serve.
Find out more about the community difference here.
Good luck! We cant wait to meet you and welcome you to #teamKCHFT, #cometocommunity.
Job description
Job responsibilities
The job description and person specification gives you all the information you need about this role. Please look carefully at the criteria in the person specification and tell us what you have done that shows you meet this in your application. If you need an application form in an alternative format please let our recruitment team know. All information you supply on your application should, to the best of your knowledge, be true and accurate.
Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert.
We can get a lot of applications for some roles so to be in with the best chance of being shortlisted please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job.
At KCHFT we strongly encourage colleagues in clinical and non-clinical roles who have direct or social contact with patients to be fully vaccinated. In this way we will be doing all we can to ensure your safety and that of your colleagues and the patients we serve.
Find out more about the community difference here.
Good luck! We cant wait to meet you and welcome you to #teamKCHFT, #cometocommunity.
Person Specification
Experience
Essential
- Administrative experience
- Experience of team working and versatility to take on a variety of tasks
Desirable
- Experience of handling confidential information
- Experience of working with members of the public
Knowledge
Essential
- Knowledge and understanding of Microsoft Office packages e.g. Outlook, Word, Excel and Powerpoint
Desirable
- Background knowledge of health and social care sector
Skills
Essential
- Good interpersonal and verbal communication skills both on telephone and in person with patients, members of the public and colleagues
- Good attention to detail, accuracy and organisational skills
- Good written communication skills
Desirable
- Ability to concentrate and focus on tasks with frequent interruptions
Personal Attributes
Essential
- Ability to work on own initiative and as part of a team.
- Ability to be patient, tolerant and use discretion at all times
- Able to plan and prioritise effectively and work within defined deadlines
- Commitment and enthusiasm with flexibility in working practices
Desirable
- Possess a willingness to learn
Ability to manage
Essential
- Ability to maintain confidentiality at all times
- Ability to manage own workload
Desirable
- Ability to cope with pressure during busy periods and act in a professional manner at all times
Person Specification
Experience
Essential
- Administrative experience
- Experience of team working and versatility to take on a variety of tasks
Desirable
- Experience of handling confidential information
- Experience of working with members of the public
Knowledge
Essential
- Knowledge and understanding of Microsoft Office packages e.g. Outlook, Word, Excel and Powerpoint
Desirable
- Background knowledge of health and social care sector
Skills
Essential
- Good interpersonal and verbal communication skills both on telephone and in person with patients, members of the public and colleagues
- Good attention to detail, accuracy and organisational skills
- Good written communication skills
Desirable
- Ability to concentrate and focus on tasks with frequent interruptions
Personal Attributes
Essential
- Ability to work on own initiative and as part of a team.
- Ability to be patient, tolerant and use discretion at all times
- Able to plan and prioritise effectively and work within defined deadlines
- Commitment and enthusiasm with flexibility in working practices
Desirable
- Possess a willingness to learn
Ability to manage
Essential
- Ability to maintain confidentiality at all times
- Ability to manage own workload
Desirable
- Ability to cope with pressure during busy periods and act in a professional manner at all times
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
