Job summary
The Estates & Facilities (EFM) Compliance Manager will support the Associate Director of Estates on all matters relating to Estates & Facilities (EFM) compliance to establish and implement quality control measures and monitoring to demonstrate our compliance to HTMs, HBNs, Premises Assurance Model (PAM), the Health and Safety at Work Act and ensure all appropriate remedial tasks are tracked and recorded.
*Please note this vacancy may close early if a high volume of applications is received, we advise you submit your application early to avoid disappointment.
Main duties of the job
Youwill provide specialist advice on a whole range of estates and technical issues, providing specialist expert knowledge on compliance, developing data capture and delivering reporting to Senior Managers, Working Groups, Committees and national returns such as the EstatesReturnInformation Collection (ERIC) and PAM.
To be the appointed Fire Safety Manager and specialist Responsible Person for Estates Compliance disciplines such as Mechanical, Electrical or Building services.
You will support the collection and of an asset base for all sites and work in conjunction with the Trusts nominated Trust Estate Maintainer to ensure their CAFM system is updated, review and support the compiling the Preventative Maintenance Schedule.
You will work with the Trusts Appointed Authorising Engineers, support the generation of Risk Assessments for Estates related works and review RAMS for additional and capital works.
You will be responsible for writing and reviewing Estates policies and procedures and standing operational procedures. They will work with both the Health & Safety Manager and Emergency Preparedness Resilience and Response (EPRR) Manager to ensure these remain compliant and in-date.
The role requires the production of comprehensive reports for communication to all levels within the Trust, including Executive Committees. These reports will cover compliance, technical investigations, incidents, and the analysis of complex safety issues
About us
Shropshire Community Health NHS Trust provides community-based health services for adults and children in Shropshire, Telford and Wrekin, and some services in surrounding areas too. These range from district nursing, health visiting and running four community hospitals through to providing very specialist community care through talented and dedicated staff.
Patients, carers and the public play a vital role in helping us to develop and improve our services and we are constantly looking for ways to work with local communities, patients and the public to innovate and improve. Have a look at the Have Your Say section of our website to find out how you can feed back your experiences and help us to continually improve.
Shropshire Community Health NHS Trust is an exciting place to work. It offers a wide range of employment opportunities for many people.
Shropshire Community Health NHS Trust positively encourages applications from all areas of the community, regardless of age, gender, ethnicity, disability, sexual orientation or religious beliefs. We are committed to ensuring people who work for the community trust have a good working life - and a good work life/home life balance.
Job description
Job responsibilities
As outlined in the Job description and will include
Development of policies, emergency and operational procedures for effective management of Statutory Compliance.
Professionally audit/review Estates evidence and evidence-based management systems to assure compliance with relevant standards i.e., BSEN, CQC, HTM, HBN.
Interrogate, critically analyse statistical data identifying and reporting trends pertaining to Estates Compliance.
Working with the EPRR to ensure there is an effective Business Continuity Plan.
Any other related duties as may be required by the Associate Director of Estates .
Communicate technical project related information with other professionals, both internal and external personnel, including senior managers, directors, to ensure that work undertaken conforms to all statutory and HTM requirements.
To review and implement after consultation with the Associate Director of Estates, Service Level Agreements to agreed compliance and quality standards at best available cost benefit to the Trust, read O&M Manuals to identify planned preventative maintenance requirements, create contracts and PPMs for new premises.
Ensure data held on behalf of the Trust on third party Trust CAFM systems is up to date and support the maintaining a register of all estates assets via a change control process including asset collection of existing and new works.
Where necessary, write and review Risk Assessments and Method Statements for all Estates related assets.
To audit Estates against the Premises Assurance Model, closing any gaps and completing the Trusts annual submission to NHS England.
Conduct external audits for SCHT lease holders, requesting service reports from the Estates team and contractors as required.
Obtain and file all relevant certificates of compliance and insurance that we are required to hold.
Complete and submit annual Premises Assurance Model submission.
To maintain technical knowledge through CPD on a regular basis
Contribute and participate in identify training needs and draw up programmes to meet those needs.
Participate in relevant internal / external programme meetings and working groups to provide information and expertise.
Job description
Job responsibilities
As outlined in the Job description and will include
Development of policies, emergency and operational procedures for effective management of Statutory Compliance.
Professionally audit/review Estates evidence and evidence-based management systems to assure compliance with relevant standards i.e., BSEN, CQC, HTM, HBN.
Interrogate, critically analyse statistical data identifying and reporting trends pertaining to Estates Compliance.
Working with the EPRR to ensure there is an effective Business Continuity Plan.
Any other related duties as may be required by the Associate Director of Estates .
Communicate technical project related information with other professionals, both internal and external personnel, including senior managers, directors, to ensure that work undertaken conforms to all statutory and HTM requirements.
To review and implement after consultation with the Associate Director of Estates, Service Level Agreements to agreed compliance and quality standards at best available cost benefit to the Trust, read O&M Manuals to identify planned preventative maintenance requirements, create contracts and PPMs for new premises.
Ensure data held on behalf of the Trust on third party Trust CAFM systems is up to date and support the maintaining a register of all estates assets via a change control process including asset collection of existing and new works.
Where necessary, write and review Risk Assessments and Method Statements for all Estates related assets.
To audit Estates against the Premises Assurance Model, closing any gaps and completing the Trusts annual submission to NHS England.
Conduct external audits for SCHT lease holders, requesting service reports from the Estates team and contractors as required.
Obtain and file all relevant certificates of compliance and insurance that we are required to hold.
Complete and submit annual Premises Assurance Model submission.
To maintain technical knowledge through CPD on a regular basis
Contribute and participate in identify training needs and draw up programmes to meet those needs.
Participate in relevant internal / external programme meetings and working groups to provide information and expertise.
Person Specification
Training & Qualifications
Essential
- Degree in an engineering discipline (electrical, mechanical, building services etc) or Professional knowledge plus additional specialist, management knowledge acquired through training and experience to Degree level equivalent.
- Professional Qualification/ Membership of an appropriate professional organisation
- Specialist - City & Guilds Accreditation for Estates H&S, Fire & HTM
Knowledge & Skills
Essential
- Ability to produce accurate, high quality management performance reports and complex documents, requiring attention to detail at all times.
- Knowledge and experience of systems to support Asset management and the compliance levels of a building.
- Held roles as an Appointed or Responsible Persons
- Ability to meet travel demands of the job
Experience
Essential
- Experience of conducting complex audits
- Estates Services experience in the NHS or within a multi-disciplinary organisation
- Understanding of current legislation relating to Health Estate regulations
Person Specification
Training & Qualifications
Essential
- Degree in an engineering discipline (electrical, mechanical, building services etc) or Professional knowledge plus additional specialist, management knowledge acquired through training and experience to Degree level equivalent.
- Professional Qualification/ Membership of an appropriate professional organisation
- Specialist - City & Guilds Accreditation for Estates H&S, Fire & HTM
Knowledge & Skills
Essential
- Ability to produce accurate, high quality management performance reports and complex documents, requiring attention to detail at all times.
- Knowledge and experience of systems to support Asset management and the compliance levels of a building.
- Held roles as an Appointed or Responsible Persons
- Ability to meet travel demands of the job
Experience
Essential
- Experience of conducting complex audits
- Estates Services experience in the NHS or within a multi-disciplinary organisation
- Understanding of current legislation relating to Health Estate regulations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
