Job summary
Lead Buyer - Band 5
We are looking for a Lead Buyer for 12 month maternity leave cover (Fixed term until June 2024.) based at Northwick Park.
The Lead Buyer will work under the direction of the Senior Buyer and shall be responsible for ensuring that team members are managed effectively to ensure high levels of productivity and customer service. The Lead Buyer shall be responsible to deputising for the Senior Buyer as required.
Interviews planned - week commencing 17th June 2024
Main duties of the job
The Lead Buyer is responsible for managing the Buying Team in the absence of the Senior Buyer and for delivering against Key Performance Indicators and providing guidance and support to more junior members of the team.
About us
North West London Procurement Services ("NWL PS") is part of Central London Community Healthcare NHS Trust and provides procurement and supply chain management services across all members ("NWL Members").
Just as we care about our patients' wellbeing, we care about yours!
We can offer you:
- A comprehensive induction into the community service followed by a local induction to introduce you to the role
- Car lease scheme *T&C's apply
- Flexible working options
- Annual travel card loan
- Training, support and development in your career
To have a full look at our benefits and what it's like working for us please go here: https://www.clch.nhs.uk/job/pay-and-benefits
Job description
Job responsibilities
The post holder will be responsible for:
- Supporting member trust in buying goods and services, in a timely manner, whilst complying with relevant governance arrangements, including Trust SFIs whilst accepting that responsibility for complying with these arrangements is a shared responsibilities.
- Supporting the Relationship Manager and other stakeholders in educating users around their responsibilities to ensure good buying practice, including compliance with Trust SF
- Working with others to put in place and support frictionless buying process, where the requirement for buying team intervention is maintained at the lowest possible level.
- Ensuring that buying team resources are managed as effectively as possible to ensure high levels of productivity and customer service. This includes working to achieve and exceed Service Level Agreements, Key Performance Indicators and service improvement targets.
Person specification
Essential criteria
- Working knowledge of Purchase Order Process systems in particular E-Fin/E-Proc
- Experience of transactional procurement and delivering against Key Performance Indicators and Standard Financial Instructions
- Ability to prioritise workload and ability to provide leadership to a team by role modelling expected standards of behaviour.
- Good communication skills both written & verbal.
- Ability to work under pressure.
- Flexible approach to both hours and work
- Ability to work on own initiative and problem solve.
- Ability to manage own workload and that of the team.
- Results focused and customer focused.
Desirable criteria
- Experience of working within an NHS environment
Please see attached Job Description and Person Specification for full roles and responsibilities.
Job description
Job responsibilities
The post holder will be responsible for:
- Supporting member trust in buying goods and services, in a timely manner, whilst complying with relevant governance arrangements, including Trust SFIs whilst accepting that responsibility for complying with these arrangements is a shared responsibilities.
- Supporting the Relationship Manager and other stakeholders in educating users around their responsibilities to ensure good buying practice, including compliance with Trust SF
- Working with others to put in place and support frictionless buying process, where the requirement for buying team intervention is maintained at the lowest possible level.
- Ensuring that buying team resources are managed as effectively as possible to ensure high levels of productivity and customer service. This includes working to achieve and exceed Service Level Agreements, Key Performance Indicators and service improvement targets.
Person specification
Essential criteria
- Working knowledge of Purchase Order Process systems in particular E-Fin/E-Proc
- Experience of transactional procurement and delivering against Key Performance Indicators and Standard Financial Instructions
- Ability to prioritise workload and ability to provide leadership to a team by role modelling expected standards of behaviour.
- Good communication skills both written & verbal.
- Ability to work under pressure.
- Flexible approach to both hours and work
- Ability to work on own initiative and problem solve.
- Ability to manage own workload and that of the team.
- Results focused and customer focused.
Desirable criteria
- Experience of working within an NHS environment
Please see attached Job Description and Person Specification for full roles and responsibilities.
Person Specification
Education/Qualification
Essential
- Degree qualified (or equivalent level of experience)
Desirable
- Evidence of CPD
- MCIPS Qualified or working towards MCIPS
Experience
Essential
- Good level of experience in transactional procurement
- Good level of experience of stakeholder management in a customer and results focused environment
- Experience in negotiation and implementation of commercial agreements
- Exposure to performance management principles in a multi-site environment
- Experience in providing and receiving complex information
- Experience in using analysis and judgement to analyse a range of facts or situations, requiring comparison of a range of options
- Experience in planning and organising complex activities and/or projects/programmes and formulating/adjusting where necessary
- Experience in managing projects with financial/commercial impact including budgets and benchmarking
Desirable
- Experience of working within the NHS and an understanding of current issues
- Experience in line management and supervision of junior staff
Skills & Knowledge
Essential
- Negotiation: A skilled negotiator with a broad range of skill sets
- Analysis: Skilled in being able to conduct analysis on complex data sets to provide concise insights
- Stakeholder Management: Strong stakeholder management skills, demonstrating ability to engage with stakeholders at multi levels
- Commercial reasoning
- Influencing
- Project management
- Team working
- Communication
- IT skills including keyboard use and using a range of IT applications to create reports, and maintain project information
- Persuasive, motivational and able to negotiate
- Ability to work autonomously and within clearly defined occupational policies
- Ability to focus and concentrate frequently, checking documents, writing reports and protocols alongside analysing statistics
Person Specification
Education/Qualification
Essential
- Degree qualified (or equivalent level of experience)
Desirable
- Evidence of CPD
- MCIPS Qualified or working towards MCIPS
Experience
Essential
- Good level of experience in transactional procurement
- Good level of experience of stakeholder management in a customer and results focused environment
- Experience in negotiation and implementation of commercial agreements
- Exposure to performance management principles in a multi-site environment
- Experience in providing and receiving complex information
- Experience in using analysis and judgement to analyse a range of facts or situations, requiring comparison of a range of options
- Experience in planning and organising complex activities and/or projects/programmes and formulating/adjusting where necessary
- Experience in managing projects with financial/commercial impact including budgets and benchmarking
Desirable
- Experience of working within the NHS and an understanding of current issues
- Experience in line management and supervision of junior staff
Skills & Knowledge
Essential
- Negotiation: A skilled negotiator with a broad range of skill sets
- Analysis: Skilled in being able to conduct analysis on complex data sets to provide concise insights
- Stakeholder Management: Strong stakeholder management skills, demonstrating ability to engage with stakeholders at multi levels
- Commercial reasoning
- Influencing
- Project management
- Team working
- Communication
- IT skills including keyboard use and using a range of IT applications to create reports, and maintain project information
- Persuasive, motivational and able to negotiate
- Ability to work autonomously and within clearly defined occupational policies
- Ability to focus and concentrate frequently, checking documents, writing reports and protocols alongside analysing statistics
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
