Job summary
We have an exciting opportunity to join the Operational Resilience and Support Services team as our new Senior Medical Devices Coordinator
You will be responsible for ensuring CLCH NHS Trust delivers an effective medical device service to our clinical staff.
You and the team will be responsible for developing and implementing a Trust-wide management system for medical devices. Some of your responsibilities will include:
- working with service leads to ensure cost effective procurement of devices
- ensuring the contractual obligations of our medical devices contractors are met
- ensuring our medical devices inventory is accurate and up to date via regular audit
If you are a Medical Devices or project management specialist, we would love to hear from you.
Main duties of the job
The Medical Devices Team provides a Trust-wide service within Central London Community Healthcare NHS Trust (CLCH). The post-holder will work closely with the Medical Devices Manager and the Head of Operational Resilience to lead an effective medical device service across community services in several London boroughs and in Hertfordshire County.
The post holder will lead effective medical devices management by carrying out, but not limited to the following:
- ensuring user engagement with contractors and maintenance schedules
- assurance audits
- developing training programmes for staff and users
- develop medical devices replacement programmes
- engage with contractors and implement high value contracts
- provide expertise on device replacement programmes
The post holder will also be required to lead on Trust wide medical devices projects and support the management of trust wide medical devices contracts.
About us
Just as we care about our patients' wellbeing, we care about yours!
We can offer you:
- A comprehensive induction into the community service followed by a local induction to introduce you to the role
- Single occupancy accommodation in Central London - (we can help you find accommodation in London, support you with your deposit)
- Support with gaining your driving license *T&C's apply
- Car lease scheme *T&C's apply
- Flexible working options
- Annual travel card loan
- Training, support and development in your career
To have a full look at our benefits and what it's like working for us please go here: https://www.clch.nhs.uk/job/pay-and-benefits
Job description
Job responsibilities
- To lead an effective Trust-wide management system for medical devices, ensuring procurement, installation, training, maintenance, decontamination, timely replacement and decommissioning are carried out in accordance with best practice, manufacturers instructions and national guidance, to ensure the safe use of every medical device.
- To prepare specific reports for the Medical Devices Group and, when applicable, other meetings such as the Patient Safety and Risk Group, NICE Core Group, Health and Safety Group, Modelling the Way, Capital Investment Group, Quality Committee and the Resuscitation and Mortality Group, as directed by the Medical Devices Manager, on the planned programme of medical device management activity within the
- To work with the Medical Devices Manager to ensure accuracy of the Trust-wide medical devices database, to provide an inventory of medical devices and provide staff with all relevant servicing history on
- To work with the Medical Devices Manager to ensure compliance with Care Quality Commission and MHRA requirements for medical device
- To monitor the performance of the servicing contractor across the Trust, under the direction of the Medical Devices Manager, ensuring that they meet all relevant legal and technical requirements, as well as all contractual performance indicators, e.g. for speed of breakdown response, and that they keep, and produce when requested, accurate records of all work
- To build relationships and work collaboratively across divisions and with external partners to promote patient safety and reduce risk in the management of medical devices and patient
- To lead the mobilisation of new services as CLCH wins new contracts to ensure that systems for medical devices management are adequate and that risk is minimised and lead the demobilisation of existing CLCH services to ensure medical devices are managed correctly and safely during the transfer of
- To lead on the implmentation of the Trusts Point of Care Testing devices (POCT) policy
- To ensure contractors and services that loan equipment to CLCH patients, which may at times be used by CLCH staff, adhere to best practice in the management and servicing of that
- To implement systems so that staff using medical devices owned by other bodies, e.g. GPs or Acute Trusts, understand their responsibilities to ensure that the equipment is safe for
- To organise workload around committee reporting schedules and the need to deliver the medical devices work programme to agreed milestones throughout the year, ensuring clinical risks that arise are also managed
- To lead in coordinating the work of the Medical Devices Group and to contribute to other working groups where medical devices input is required, and as directed, for example Health and Safety
- To work with the Medical Devices Manager to analyse Trust expenditure on medical device purchase, maintenance and training, and develop a proactive medical devices replacement programme, ensuring value for money and economies of scale wherever
- To ensure good stewardship of Trust resources through the review of products and equipment; to demonstrate the productivity of the service; to promote financial awareness amongst
- To respond appropriately and promptly in investigating any complaints about external servicing
- To lead on one off Trust-wide initiatives, to ensure that medical devices are considered.
- To lead the implementation of any new initiatives and government directives on medical device
- To lead the procurement and installation of medical devices for new premises and service
- To lead on the management of Field Safety Notices and support the team to ensure the dissemination and responses received for the alerts; escalating any issues or delays to the Medical Devices
- To lead on the audit practice in the use and management of medical devices across all healthcare services and environments; to rectify any hazardous practice; to evaluate the implementation of policy; to produce action plans and follow-up on
- To lead on the audit process of the medical devices database, to ensure coverage of all devices, completeness of servicing records, the database reflects the reality of devices in use and their physical
- To work with the Medical Devices Manager to monitor Key Performance Indicators relating to the medical device management system, providing current status reports and improvement plans to the Medical Devices
- To provide support to clinical teams in terms of coordination and communications - in conducting product trials, research and evaluation of medical devices in order to:
- promote innovation, choice, quality and evidence-based practice, to improve patient outcomes and experience of care
- ensure the Trust is at the forefront of advances in community healthcare
- facilitate care closer to home and point of care testing to avoid unnecessary hospital admissions and appointments
- rationalise product choice, ensuring cost savings where
- To ensure decisions are implemented on the choice and procurement of medical devices, based on the outcome and evaluation of product trials, involving and working with the Medical Devices Group and the Procurement
Please refer to the attached Job Description for full list of responsibilities
Job description
Job responsibilities
- To lead an effective Trust-wide management system for medical devices, ensuring procurement, installation, training, maintenance, decontamination, timely replacement and decommissioning are carried out in accordance with best practice, manufacturers instructions and national guidance, to ensure the safe use of every medical device.
- To prepare specific reports for the Medical Devices Group and, when applicable, other meetings such as the Patient Safety and Risk Group, NICE Core Group, Health and Safety Group, Modelling the Way, Capital Investment Group, Quality Committee and the Resuscitation and Mortality Group, as directed by the Medical Devices Manager, on the planned programme of medical device management activity within the
- To work with the Medical Devices Manager to ensure accuracy of the Trust-wide medical devices database, to provide an inventory of medical devices and provide staff with all relevant servicing history on
- To work with the Medical Devices Manager to ensure compliance with Care Quality Commission and MHRA requirements for medical device
- To monitor the performance of the servicing contractor across the Trust, under the direction of the Medical Devices Manager, ensuring that they meet all relevant legal and technical requirements, as well as all contractual performance indicators, e.g. for speed of breakdown response, and that they keep, and produce when requested, accurate records of all work
- To build relationships and work collaboratively across divisions and with external partners to promote patient safety and reduce risk in the management of medical devices and patient
- To lead the mobilisation of new services as CLCH wins new contracts to ensure that systems for medical devices management are adequate and that risk is minimised and lead the demobilisation of existing CLCH services to ensure medical devices are managed correctly and safely during the transfer of
- To lead on the implmentation of the Trusts Point of Care Testing devices (POCT) policy
- To ensure contractors and services that loan equipment to CLCH patients, which may at times be used by CLCH staff, adhere to best practice in the management and servicing of that
- To implement systems so that staff using medical devices owned by other bodies, e.g. GPs or Acute Trusts, understand their responsibilities to ensure that the equipment is safe for
- To organise workload around committee reporting schedules and the need to deliver the medical devices work programme to agreed milestones throughout the year, ensuring clinical risks that arise are also managed
- To lead in coordinating the work of the Medical Devices Group and to contribute to other working groups where medical devices input is required, and as directed, for example Health and Safety
- To work with the Medical Devices Manager to analyse Trust expenditure on medical device purchase, maintenance and training, and develop a proactive medical devices replacement programme, ensuring value for money and economies of scale wherever
- To ensure good stewardship of Trust resources through the review of products and equipment; to demonstrate the productivity of the service; to promote financial awareness amongst
- To respond appropriately and promptly in investigating any complaints about external servicing
- To lead on one off Trust-wide initiatives, to ensure that medical devices are considered.
- To lead the implementation of any new initiatives and government directives on medical device
- To lead the procurement and installation of medical devices for new premises and service
- To lead on the management of Field Safety Notices and support the team to ensure the dissemination and responses received for the alerts; escalating any issues or delays to the Medical Devices
- To lead on the audit practice in the use and management of medical devices across all healthcare services and environments; to rectify any hazardous practice; to evaluate the implementation of policy; to produce action plans and follow-up on
- To lead on the audit process of the medical devices database, to ensure coverage of all devices, completeness of servicing records, the database reflects the reality of devices in use and their physical
- To work with the Medical Devices Manager to monitor Key Performance Indicators relating to the medical device management system, providing current status reports and improvement plans to the Medical Devices
- To provide support to clinical teams in terms of coordination and communications - in conducting product trials, research and evaluation of medical devices in order to:
- promote innovation, choice, quality and evidence-based practice, to improve patient outcomes and experience of care
- ensure the Trust is at the forefront of advances in community healthcare
- facilitate care closer to home and point of care testing to avoid unnecessary hospital admissions and appointments
- rationalise product choice, ensuring cost savings where
- To ensure decisions are implemented on the choice and procurement of medical devices, based on the outcome and evaluation of product trials, involving and working with the Medical Devices Group and the Procurement
Please refer to the attached Job Description for full list of responsibilities
Person Specification
Education/Qualification
Essential
- Degree or equivalent in a related subject field
- Evidence of continuing professional development
Person Specification
Education/Qualification
Essential
- Degree or equivalent in a related subject field
- Evidence of continuing professional development
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
