Job summary
An exciting opportunity has arisen to join North West London (NWL) Procurement Services as a key member of the Procurement service.
North West London (NWL) Procurement Services provides a single shared service for nine NHS partner organisations. The new procurement service for NHS partner organisations in North West London supports the development of new commercial opportunities throughout the sector and provide partners in the sector with support for procurement and materials management, as well as the management of outsourced contracts. The service brings together in-house procurement teams from across the sector, is hosted centrally by Central London Community Healthcare NHS Trust (CLCH) and governed by a Board consisting of Chief Financial Officer Representatives from each organisation.
The shared service enables partner organisations to increase efficiency, deliver more from supply partners and improve the overall service experience for stakeholders, staff and patients. The nine partner organisations are:
- Central London Community Healthcare NHS Trust (CLCH)
- Central and North West London NHS Foundation Trust (CNWL)
- Chelsea and Westminster Hospital NHS Foundation Trust (CWHT)
- The Hillingdon Hospitals NHS Foundation Trust (THHT)
- Imperial College Healthcare NHS Trust (ICHT)
- London North West University Healthcare NHS Trust (LNWH)
- North West London Integrated Care Board (NWL ICB)
- The Royal Marsden NHS Foundation Trust (RMT)
- West London NHS Trust (WLT)
Main duties of the job
We are looking for an enthusiastic, highly motivated Catalogue Assistant to join our Procurement team. The duties of the post will include, but not limited to:-
- Proactively managing our product catalogue, liaising with supplier and dealing with queries, e.g. invoice related, which arise.
- Providing training and support to the Procurement team and end-users throughout the Trust.
- Taking a hands-on role in the updating, testing and maintaining of the software systems within the Procurement Department, using your skills to produce reports for colleagues.
- The ideal candidate should enjoy working as part of a team, be motivated, keen to learn and able to influence. Someone who is able to methodically deal with information and data, an enthusiastic, well organized person with experience of working with the Purchasing and Supply environment.
About us
Central London Community Healthcare (CLCH) is one of the largest community healthcare organisations in London and Hertfordshire, providing our services to diverse communities/boroughs in 11 London Boroughs - Barnet, Brent, Ealing, Hammersmith & Fulham, Harrow, Hounslow, Kensington and Chelsea, Merton, Richmond, Wandsworth, Westminster - and Hertfordshire.
Just as we care about our patients' wellbeing, we care about yours!
We can offer you:
- A comprehensive induction into the community service followed by a local induction to introduce you to the role
- Single occupancy accommodation in Central London - (we can help you find accommodation in London, support you with your deposit)
- Support with gaining your driving license *T&C's apply
- Car lease scheme *T&C's apply
- Flexible working options
- Annual travel card loan
- Training, support and development in your career
To have a full look at our benefits and what it's like working for us please go here: https://www.clch.nhs.uk/job/pay-and-benefits
At CLCH we appreciate and are proud of the diversity in the communities we serve and the workforce we employ. Applications are open and welcome to anyone, regardless of your age, sexual orientation, ethnicity, religion, and disability. We are proud to say that we follow the workforce race equality standard and 28% of our senior staff (8A and above) are from a BAME background. CLCH also has active BAME and LGBTQI networks.
Job description
Job responsibilities
- Support the development and maintenance of catalogues for goods and services on NWL PS e-Procurement Systems.
- Responsible for ensuring that supplier products are correctly aligned to NWL PS product coding structures, resulting in high quality data to inform future decisions.
- Responsible for expediently setting the active/inactive status of products in accordance with direction from the Contract Management & SRM team.
Please refer to the attached Job Description for full list of responsibilities
Job description
Job responsibilities
- Support the development and maintenance of catalogues for goods and services on NWL PS e-Procurement Systems.
- Responsible for ensuring that supplier products are correctly aligned to NWL PS product coding structures, resulting in high quality data to inform future decisions.
- Responsible for expediently setting the active/inactive status of products in accordance with direction from the Contract Management & SRM team.
Please refer to the attached Job Description for full list of responsibilities
Person Specification
Education/Qualification
Essential
- NVQ Level 3/ONC Business Studies or relevant equivalent experience
Desirable
- Degree qualified (or equivalent level of experience)
- Evidence of CPD
- MCIPS Qualified or working towards MCIPS
Experience
Essential
- Exposure to Catalogue Management
- Experience of stakeholder management in a customer and results focused environment
- Understanding of Procurement and Supply Chain processes
- Experience in providing and receiving complex information
- Experience in using analysis and judgement to analyse a range of facts or situations, requiring comparison of a range of options
- Experience in planning and organising complex activities and/or projects/programmes and formulating/adjusting where necessary
- Experience in managing projects with financial/commercial impact including budgets and benchmarking
Desirable
- Experience of working within the NHS and an understanding of current issues
- Previous experience of working as a Catalogue Manager
- Performance management in a multi-site environment
Skills and Knowledge
Essential
- Negotiation: A skilled negotiator with a broad range of skill sets
- Analysis: Skilled in being able to conduct analysis on complex data sets to provide concise insights
- Stakeholder Management: Strong stakeholder management skills, demonstrating ability to engage with stakeholders at multi levels
- Commercial reasoning
- Financial
- Influencing
- Relationship management
- Project management
- Team working
- Communication
- Information systems
- Ability to work autonomously and within clearly defined occupational policies
Desirable
- Leading and Managing Others: Strong project leadership and management capabilities and experience, with capacity to manage multiple small and medium sized projects
- Change Management: Understands change management and process improvement with experience in supporting business process / organisational change
- Strategy Delivery: Experience of delivering and implementing category and sourcing strategies, delivering strategies for various sub-categories
Person Specification
Education/Qualification
Essential
- NVQ Level 3/ONC Business Studies or relevant equivalent experience
Desirable
- Degree qualified (or equivalent level of experience)
- Evidence of CPD
- MCIPS Qualified or working towards MCIPS
Experience
Essential
- Exposure to Catalogue Management
- Experience of stakeholder management in a customer and results focused environment
- Understanding of Procurement and Supply Chain processes
- Experience in providing and receiving complex information
- Experience in using analysis and judgement to analyse a range of facts or situations, requiring comparison of a range of options
- Experience in planning and organising complex activities and/or projects/programmes and formulating/adjusting where necessary
- Experience in managing projects with financial/commercial impact including budgets and benchmarking
Desirable
- Experience of working within the NHS and an understanding of current issues
- Previous experience of working as a Catalogue Manager
- Performance management in a multi-site environment
Skills and Knowledge
Essential
- Negotiation: A skilled negotiator with a broad range of skill sets
- Analysis: Skilled in being able to conduct analysis on complex data sets to provide concise insights
- Stakeholder Management: Strong stakeholder management skills, demonstrating ability to engage with stakeholders at multi levels
- Commercial reasoning
- Financial
- Influencing
- Relationship management
- Project management
- Team working
- Communication
- Information systems
- Ability to work autonomously and within clearly defined occupational policies
Desirable
- Leading and Managing Others: Strong project leadership and management capabilities and experience, with capacity to manage multiple small and medium sized projects
- Change Management: Understands change management and process improvement with experience in supporting business process / organisational change
- Strategy Delivery: Experience of delivering and implementing category and sourcing strategies, delivering strategies for various sub-categories
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
