Job summary
Bank Catalogue Assistant band 4
We are looking for an experienced Catalogue Assistant to join our team of Bank workers.
NWL Procurement Services ("NWL PS") is part of Central London Community Healthcare NHS Trust, and provides procurement and supply chain management services across all members ("NWL Members").The Catalogue Assistant is responsible for supporting the provision of an efficient and effective Catalogue Management service for NWL PS. The role is within the Procurement Systems team and will ensure all catalogues for goods and services are accurate and enable the efficient operation of e-Procurement catalogues for contract, in accordance with NWL PS governance.
Integral to the role is the requirement to ensure that catalogues are up to date, with all approved changes processed in a timely fashion and in accordance with NWL PS governance.
Why join?
Earn more per hour - bank rates are higher than agency and include holiday pay. We also cover your expenses and provide free uniforms
See the best shifts first - bank staff get priority over all agency workers
Book the shifts you want on your phone - build your own rota on our bank booking system
Get 24x7 support from our friendly Staff Bank team - a local team dedicated to helping you
Main duties of the job
MAIN DUTIES AND RESPONSIBILITIESOPERATIONALo Support the development and maintenance of catalogues for goods and services on NWL PS e-Procurement Systems.o Responsible for ensuring that supplier products are correctly aligned to NWL PS product coding structures, resulting in high quality data to inform future decisions.o Responsible for expediently setting the active/inactive status of products in accordance with direction from the Contract Management & SRM team.COMMUNICATIONo Establish professional relationships with identified stakeholders.o Use well developed communication, negotiation, and influencing skills to engage a range of staff to support the delivery of the Procurement Systems team in line with agreed NWL PS strategies and plans.o Support communicating Procurement Systems strategies and plans to the NWL PS Delivery Board for approval.o Build and maintain the reputation of NWL PS as a highly professional service with effective business partnering arrangements ensuring maximum satisfaction among both internal and external stakeholders.o Champion a culture of customer service excellence and value for money delivery in Procurement Systems.o Work with the Performance and Reporting team to ensure streamlined process and communication to enable Procurement Systems to create robust strategies and plans and to drive process efficiency improvement.
About us
We providecommunity health services to more than two million people across eleven London boroughs and Hertfordshire.
Every day, our professionals provide high-quality healthcare in people's homes and local clinics, helping them to:
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stay well
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manage their own health with the right support
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avoid unnecessary trips to, or long stays in, hospital.
We support our patients at every stage of their lives, providing health visiting for new-born babies through to community nursing, stroke rehabilitation and palliative care for people towards the end of their lives.
Our vision:deliver great care closer to home.
Our mission: working together to give children a better start and adults greater independence.
Job description
Job responsibilities
JOB PURPOSENWL Procurement Services (NWL PS) is part of Central London Community Healthcare NHS Trust, and provides procurement and supply chain management services across all members (NWL Members).The Catalogue Assistant is responsible for supporting the provision of an efficient and effective Catalogue Management service for NWL PS. The role is within the Procurement Systems team and will ensure all catalogues for goods and services are accurate and enable the efficient operation of e-Procurement catalogues for contract, in accordance with NWL PS governance.Integral to the role is the requirement to ensure that catalogues are up to date, with all approved changes processed in a timely fashion and in accordance with NWL PS governance.KEY WORKING RELATIONSHIPSNWL PS Category Management, Sourcing, Materials Management and Procurement Excellence teams
Job description
Job responsibilities
JOB PURPOSENWL Procurement Services (NWL PS) is part of Central London Community Healthcare NHS Trust, and provides procurement and supply chain management services across all members (NWL Members).The Catalogue Assistant is responsible for supporting the provision of an efficient and effective Catalogue Management service for NWL PS. The role is within the Procurement Systems team and will ensure all catalogues for goods and services are accurate and enable the efficient operation of e-Procurement catalogues for contract, in accordance with NWL PS governance.Integral to the role is the requirement to ensure that catalogues are up to date, with all approved changes processed in a timely fashion and in accordance with NWL PS governance.KEY WORKING RELATIONSHIPSNWL PS Category Management, Sourcing, Materials Management and Procurement Excellence teams
Person Specification
Essential and Desirable
Essential
- NVQ Level 3/ONC Business Studies or relevant equivalent experience
- Exposure to Catalogue Management
- Experience of stakeholder management in a customer and results focused environment
- Understanding of Procurement and Supply Chain processes
- Experience in providing and receiving complex information
- Experience in using analysis and judgement to analyse a range of facts or situations, requiring comparison of a range of options
- Experience in planning and organising complex activities and/or projects/programmes and formulating/adjusting where necessary
- Experience in managing projects with financial/commercial impact including budgets and benchmarking
- Negotiation: A skilled negotiator with a broad range of skill sets
- Analysis: Skilled in being able to conduct analysis on complex data sets to provide concise insights
- Stakeholder Management: Strong stakeholder management skills, demonstrating ability to engage with stakeholders at multi levels
- Ability to work autonomously and within clearly defined occupational policies
- Financial
- Influencing o Relationship management o Project management
- Team working o Communication o Information systems
Desirable
- Degree qualified (or equivalent level of experience)
- Evidence of CPD
- MCIPS Qualified or working towards MCIPS
- Experience of working within the NHS and an understanding of current issues
- Previous experience of working as a Catalogue Manager
- Performance management in a multi-site environment
- Leading and Managing Others: Strong project leadership and management capabilities and experience, with capacity to manage multiple small and medium sized projects
- Change Management: Understands change management and process improvement with experience in supporting business process / organisational change
- Strategy Delivery: Experience of delivering and implementing category and sourcing strategies, delivering strategies for various sub-categories
Person Specification
Essential and Desirable
Essential
- NVQ Level 3/ONC Business Studies or relevant equivalent experience
- Exposure to Catalogue Management
- Experience of stakeholder management in a customer and results focused environment
- Understanding of Procurement and Supply Chain processes
- Experience in providing and receiving complex information
- Experience in using analysis and judgement to analyse a range of facts or situations, requiring comparison of a range of options
- Experience in planning and organising complex activities and/or projects/programmes and formulating/adjusting where necessary
- Experience in managing projects with financial/commercial impact including budgets and benchmarking
- Negotiation: A skilled negotiator with a broad range of skill sets
- Analysis: Skilled in being able to conduct analysis on complex data sets to provide concise insights
- Stakeholder Management: Strong stakeholder management skills, demonstrating ability to engage with stakeholders at multi levels
- Ability to work autonomously and within clearly defined occupational policies
- Financial
- Influencing o Relationship management o Project management
- Team working o Communication o Information systems
Desirable
- Degree qualified (or equivalent level of experience)
- Evidence of CPD
- MCIPS Qualified or working towards MCIPS
- Experience of working within the NHS and an understanding of current issues
- Previous experience of working as a Catalogue Manager
- Performance management in a multi-site environment
- Leading and Managing Others: Strong project leadership and management capabilities and experience, with capacity to manage multiple small and medium sized projects
- Change Management: Understands change management and process improvement with experience in supporting business process / organisational change
- Strategy Delivery: Experience of delivering and implementing category and sourcing strategies, delivering strategies for various sub-categories
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
