Job summary
CLCH Hertfordshire Adult Community Services - CLCH NHS Trust provides a range of Community Services, and the Hertfordshire Division is recruiting!
We are looking for an experienced Medical Secretary to work as part of our Sexual Health team for 15hrs per week
This role offers a variety of duties & would suit a person who is passionate about patient care.
Place of work based at;Hatfield Centre, Queensway,Hatfield,Hertfordshire, AL10 0LT
Full training will be given to successful candidate onComputerised 'Lilie' package
Working Hours - Monday/Tuesday/Wednesday 9.00 - 2.00
Main duties of the job
Provides a comprehensive and flexible secretarial service for consultant(s) and their team developing and maintaining effective internal office systems to facilitate the smooth running of the office.
Receive, open and prioritise consultant and team mail, identifying correspondence for which files and results should be obtained.
Manage consultant(s) diaries (electronic and paper) and organise and schedule meetings, appointments, meetings and interviews.
Organise and maintain consultant(s) personal filing syste
Establish and maintain an effective bring forward and filing system. Ensure that correspondence, case notes, files and other documentation are kept up-to-date and available as required by the Consultant(s) and/or management and that papers are prepared as required.
About us
Central London Community Healthcare (CLCH) is one of the largest community healthcare organisations in London and Hertfordshire, providing our services to diverse communities/boroughs in 11 London Boroughs - Barnet, Brent, Ealing, Hammersmith & Fulham, Harrow, Hounslow, Kensington and Chelsea, Merton, Richmond, Wandsworth, Westminster - and Hertfordshire.
Just as we care about our patients' wellbeing, we care about yours!
We can offer you:
- A comprehensive induction into the community service followed by a local induction to introduce you to the role
- Single occupancy accommodation in Central London - (we can help you find accommodation in London, support you with your deposit)
- Car lease scheme *T&C's apply
- Flexible working options
- Annual travel card loan
- Training, support and development in your career
As an NHS trust, we are committed to equal opportunities and ensuring equality and diversity in the workplace.
We have a number of staff networks: Disability and Wellbeing Network (DAWN), Race Equality Network and the Rainbow Network which supports LGBT+ staff. Each network has a champion who is an executive director at the Trust and they hold regular meetingsto discuss issues andmake plans to improve CLCH.
To have a full look at our benefits and what it's like working for us please go here:https://www.clch.nhs.uk/job/pay-and-benefits
Job description
Job responsibilities
- To provide a high quality, efficient and comprehensive administrative service to the clinicians for all aspects of the GUM, HIV & Contraceptive Service. This includes audio typing, taking and transcribing minutes and producing clinical letters, as well as reports and inpatient summaries, ensuring that amendments are carried out in a timely manner.
- To be responsible for coordination and management of the healthcare at home database, to act as a point of reference for patients, staff and outside agencies working within the HIV service.
- The post holder will ensure procedures and working practices are in place to ensure a high level of service is provided to meet set targets and standards.
Please refer to the attached job description for full list ofresponsibilities.
As an NHS Trust, we strongly encourage and support vaccination uptake as this remains the best line of defence against COVID-19.
Job description
Job responsibilities
- To provide a high quality, efficient and comprehensive administrative service to the clinicians for all aspects of the GUM, HIV & Contraceptive Service. This includes audio typing, taking and transcribing minutes and producing clinical letters, as well as reports and inpatient summaries, ensuring that amendments are carried out in a timely manner.
- To be responsible for coordination and management of the healthcare at home database, to act as a point of reference for patients, staff and outside agencies working within the HIV service.
- The post holder will ensure procedures and working practices are in place to ensure a high level of service is provided to meet set targets and standards.
Please refer to the attached job description for full list ofresponsibilities.
As an NHS Trust, we strongly encourage and support vaccination uptake as this remains the best line of defence against COVID-19.
Person Specification
Education
Essential
- Good general standard of education at GCSE level (Grade 9 - 4) including English and Mathematics or equivalent Level 2 qualification(s)
- Educated to diploma level (e.g. AMSPAR) or equivalent level combination of RSA Level 3, short courses and experience
- ECDL/Microsoft or equivalent
Experience
Essential
- Previous medical secretarial experience working in a multi-disciplinary environment
- Experience of working with members of the public and handling sensitive and confidential information
- Experience of working in an environment requiring an awareness of safeguarding children and vulnerable adults
- Experience of office management
- Experience of establishing and maintaining effective office systems including filing systems
- Experience of using patient administration systems
- Experience of mentoring, training or supervising others
Skills and Knowledge
Essential
- Advanced word-processing and audio-typing skills
- Broad knowledge and understanding of relevant medical terminology
- Knowledge of a range of secretarial procedures
- Knowledge of basic anatomy and physiology
- Detailed knowledge of patient pathways and advanced medical terminology in own area of work
- Sound knowledge of Microsoft office applications - Word, Excel, Outlook, PowerPoint and Access Working knowledge of Patient Information Systems, e.g. RiO
- Working knowledge of Patient Information Systems, e.g. RiO
- Minute-taking skills
- Excellent interpersonal skills and the ability to utilise them to communicate effectively within a co-operative multi-disciplinary and team based working environment
- Ability to form, build, develop and maintain positive and effective working relationships with people from a wide range of personal and professional backgrounds
- Demonstrable knowledge and understanding of safeguarding children and venerable adults
- Excellent time, organisational and administrative skills and the ability to set up office systems and monitor, review and implement changes to existing working practices and sustain improvements
- Able to draft, type, format, prepare and produce a wide range of high quality documentation, letters, emails, memos, statistical information, graphics, presentations and short reports
- Numerate and able to analyse, calculate and produce statistical and financial information accurately
- Able to use intra/internet
Desirable
- Shorthand skills
- Experience of working in an environment requiring an awareness of safeguarding children and vulnerable adults
Person Specification
Education
Essential
- Good general standard of education at GCSE level (Grade 9 - 4) including English and Mathematics or equivalent Level 2 qualification(s)
- Educated to diploma level (e.g. AMSPAR) or equivalent level combination of RSA Level 3, short courses and experience
- ECDL/Microsoft or equivalent
Experience
Essential
- Previous medical secretarial experience working in a multi-disciplinary environment
- Experience of working with members of the public and handling sensitive and confidential information
- Experience of working in an environment requiring an awareness of safeguarding children and vulnerable adults
- Experience of office management
- Experience of establishing and maintaining effective office systems including filing systems
- Experience of using patient administration systems
- Experience of mentoring, training or supervising others
Skills and Knowledge
Essential
- Advanced word-processing and audio-typing skills
- Broad knowledge and understanding of relevant medical terminology
- Knowledge of a range of secretarial procedures
- Knowledge of basic anatomy and physiology
- Detailed knowledge of patient pathways and advanced medical terminology in own area of work
- Sound knowledge of Microsoft office applications - Word, Excel, Outlook, PowerPoint and Access Working knowledge of Patient Information Systems, e.g. RiO
- Working knowledge of Patient Information Systems, e.g. RiO
- Minute-taking skills
- Excellent interpersonal skills and the ability to utilise them to communicate effectively within a co-operative multi-disciplinary and team based working environment
- Ability to form, build, develop and maintain positive and effective working relationships with people from a wide range of personal and professional backgrounds
- Demonstrable knowledge and understanding of safeguarding children and venerable adults
- Excellent time, organisational and administrative skills and the ability to set up office systems and monitor, review and implement changes to existing working practices and sustain improvements
- Able to draft, type, format, prepare and produce a wide range of high quality documentation, letters, emails, memos, statistical information, graphics, presentations and short reports
- Numerate and able to analyse, calculate and produce statistical and financial information accurately
- Able to use intra/internet
Desirable
- Shorthand skills
- Experience of working in an environment requiring an awareness of safeguarding children and vulnerable adults
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
