Job responsibilities
The efficient and effective development, implementation and coordination of the Trusts Capital Works programme. The post holder will assist in designing construction related schemes from inception through to completion and operational commissioning for projects ranging from £5k to £Multi-Million.
Ensure and provide assurance that building schemes and engineering services are provided within available budgets and are compliant with statutory/mandatory legislation, regulations, relevant good practice/guidance and are successfully completed to time and quality standards.
Provide expert specialist advice to the Trust Executive, Clinical and Divisional Directors and Managers and others on building, engineering and grounds issues.
To Liaise with external bodies to the Trust including Local and Statutory Authorities, other NHS Trusts, Housing associations, NHS Property Services, National Commissioning Board, Care commissioning groups (CCGs) and General practitioners (GPs) etc. This will include discussion of complex confidential project matters and any barriers leading to delays in project completion time or financial restraints on the initial plans which may lead to contentious conversations.
Deputise for the Head of Capital Planning as required.
Work with NHS Property Services Ltd to ensure effective use of any external services they may provide
Lead in the development of recruiting and maintaining an appropriate workforce needed to meet the demands of the Trust, in accordance with the best practice of diversity legislation, to ensure there is fairness and equity.
Support the recruitment and retention of staff in BCHC Estates and Facilities.
Actively manage any disciplinary and grievance matters in conjunction with the corporate HR team and the Head of Capital Planning
Keep abreast of technical, statutory and contractual developments that affect the working environment, via a CPD (continuing professional development) process.
Agree start point budgets with management accounts each year, for all Capital Planned Programme schemes, identifying cost pressures and agreeing control measures. Formulating and agreeing budget line allocations.
Manage estate budget allocations for the Capital Planning Estates team, to ensure balanced budgets are achieved at the end of the financial year and estate related cash releasing efficiency schemes are achieved.
Take shared responsibility for the capital investment associated with the Trust estate, including the planned programme, to ensure the Estate is compliant, and fit for purpose.
Manage and resolve conflicts in respect of conflicting demands in terms of resources and priorities.
Lead the production of an efficient and workable procurement payment system in conjunction with the Procurement Department, to ensure best value (including: Purchase Orders, Standing Orders, Call Off orders and Periodic Payment Register) for the Capital Planning Estates team.
Lead and manage the procurement of construction and consultant contracts for the Trust in conjunction with the Procurement Department, to ensure best value.
Assist with development of investment and estates strategies for the Trust. Ensuring statutory compliance and to fully meet the requirement of the Disability Discrimination Act.
Ensure adequate processes are in place to identify and achieve Fire and Statutory Compliance in accordance with requirements of Fire code, and relevant Health and Safety legislation, to meet NHS targets.
Support the Capital Planning estates processes in the Care Quality Commission Standards and Controls Assurance Standards, as defined by the Trust and co-ordinate action plans as required.
Support Health and Safety matters for Capital schemes, liaising with the Risk Management, and the Trust Board Secretary on legal matters.
Provide expert knowledge and solution based advice in relation to Capital Estates matters (but not exclusively) with regard to Asbestos, Legionellae, Sterilisers, Finance Systems, Decontamination, Control of Infection, in conjunction with the Head of Capital Planning and Associate Director of Estates & Facilities and trialling new plant and equipment as required.
Trialling new plant and equipment, which may include solutions for Asbestos, Sterilisers and Decontamination equipment.
Conduct and oversee regular internal review and process audits alongside complex one-off audits that may cover the entirety of the Trust.
Oversee Capital Estates compliance with all aspects of Health and Safety at Work legislation, including the Construction, Design and Management Regulations (CDM), for employees, agents and contractors of the Trust.
Lead in collaboration with the energy and sustainability teams the development of a programme of energy conservation, sustainability measures and green policies, to monitor and reduce consumption of fossil fuels and production of CO to minimise the impact on the environment of Trust processes, to meet government and NHS annual targets.
Support the review of risk assessment of estates and facilities on Capital matters to identify potential problems and develop processes in accordance with Controls Assurance, to achieve compliance and minimise risk.
Liaise with the Trusts, Fire, Health and Safety, Risk Management, Infection Control, Nursing/ Quality and Corporate Governance departments as and when appropriate and input into an Estates and Facilities Risk Register.
Support robust resilience and business continuity plans for all critical assets and services, in conjunction with Risk Management and the Head of Capital Planning and Estates and Facilities
.
Ensure a safe and cost-effective service for the provision of Capital works to the estate, including grounds and gardens and minor schemes of improvement that avoids breakdown wherever possible and minimises impact on clinical service delivery whilst maximising environmental benefits
Support the development of Estates and Facilities Business Plan and contribute to corporate strategies.
Provide complex, specialist knowledge and expertise to the Trust through advice and guidance based on practical experience and sound theoretical knowledge.
Support change processes for premises, services and staff, when there are organisational relocations.
Support the development of long-term strategic plans and include all stakeholders in the process.
Formulate plans with particular reference to backlog maintenance investment, covering all of the estate and facilities across the Trust.
Joint responsibility for the information systems of the department such as Capital Estates Management Computer Aided Drawing Register, specifying, procuring, installing, commissioning and running the system plus continual development of them. Organise reports from the systems and disseminate then across the organisation including linking into Active Plan.
Take joint responsibility for meeting all aspects of statutory requirements associated with the construction process including Building Regulations, Town Planning, Environmental Health Act, Health and Safety etc.
Benchmark services with other similar organisations, and where necessary demonstrate value for money for the estates and facilities services.
Manage and be jointly responsible for all Capital Estates and Facilities Policies and Procedures and the on-going review process.
Support the compliance with the ERIC annual process for the Trust, to provide data on Capital estate related information in conjunction with the Head of Strategic Asset Management and Land and Property Service.
Manage and monitor the appointing of any Responsible Officer, Authorised Person or similar requirement under NHS HTM guidance or Statutory Guidance, i.e. hot work certificates or confined spaces.
Support the provision, management and monitoring of Capital and planned programme works to non-Trust properties (including GP premises, Housing Association Properties, Birmingham City Council Properties, NCH Properties and other NHS sites) as required.
Work closely with Head of Capital Planning and Estates and Facilities, Head Land and Property in preparing client briefs and specifications for capital developments and works and ensure the exchange of estates related information between Capital and operational staff to maximise effective working.
Work closely with the outsourced Land and Property service currently provided by NHS Property Services and the in-house Land and Property service when established.
Project manages investment/disinvestment and service development projects affecting the Trust Estate.
Represent the estates and facilities services internally and externally at appropriate boards/committees and working groups on Capital Planning issues.
Undertake other duties as agreed with the Estates and Facilities Director and deputise for the Estates and Facilities Director on Capital Planning estates and facilities matters.
