Job summary
Please note that this post will close once sufficient applicants have been received so may close before the advertised closing date. Please submit your application as soon as possible
Do you have experience of working with and understanding the value of NHS workforce electronic systems, leading their implementation, and ensuring they support the delivery of clinical care? Do you have skills in leading change, conflict resolution, working with colleagues to deliver time limited outputs and have experience of resolving technical system issues in person and remotely?
Electronic Job Planning is a new development for Allied Health Professionals (AHPs). It is a process where a manager and AHP/Team of AHPs agree the best use of their time using national activity categories; this process aims to maximise the time spent with patients, still completing other professional responsibilities. E-Job Plans are developed on an electronic system to enable all data to be accessible to support learning and development across the NHS.
We are seeking an individual who will support the AHPs across BCHC's five Clinical Divisions to manage the e-job planning system and understand how this supports maximising clinical productivity. Knowledge and enthusiasm of e-job planning is essential; training and development on the e-Job Planning System can be provided.
Main duties of the job
*Please refer to the Job Specification for a detailed description and main responsibilities................*
Lead the management, system maintenance and system integrity of the e-Job Planning system on behalf of all Staff Groups registered on the system, taking a specific lead with the AHP workforce
Monitor and maintain system workflows for e-Job Planning including the planning, maintenance and completion of all annual job planning rounds.
Act as a single point of contact for AHP e-job planning within the organisation for points of escalation from Professional Leads, Senior Management and the system Supplier.
Be the lead contact for all Job Planning queries within the organisation.
Manage the annual job planning round for the AHP workforce. Liaising with the Chief Allied Health Professional to understand timescales and executive reporting requirements.
Liaise with services and managers to maintain job planning language (e.g., Direct Clinical Care, activity codes) to ensure operational alignment with service delivery
Attend complex job plan reviews or team job plan discussions to provide technical support to the services.
Recommend enhancements for the e-Job Planning system with the system provider and where appropriate making recommendations for other customers to review and vote for future development plans.
About us
Birmingham Community Healthcare NHS Foundation Trust (BCHC) has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people, parents and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehabilitation Centre and one of Europe's leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.
If you want to 'Be Part of Our Team' and work with a Foundation Trust which is continuously striving for better care and healthier communities, we want to hear from you.
Job description
Job responsibilities
*Please refer to the Job Specification for a detailed description and main responsibilities................*
Utilise specialist knowledge of specific systems used by our workforce to support the delivery of annual and in-year job plans and may be required to rollout e-job planning to other staff groups (excluding medics).
Job description
Job responsibilities
*Please refer to the Job Specification for a detailed description and main responsibilities................*
Utilise specialist knowledge of specific systems used by our workforce to support the delivery of annual and in-year job plans and may be required to rollout e-job planning to other staff groups (excluding medics).
Person Specification
Qualifications
Essential
- Educated to degree level/equivalent
- Evidence of continued professional development
Experience
Essential
- Significant experience of implementing and management of e-job planning and/or e-rostering systems
- Experience of implementing Allocate/Other workforce Software such as job planning
Skills
Essential
- Competent in the theory and application of service improvement methodologies, tools and techniques, including: oProductivity oDemand, capacity and safe staffing oClinical Hours to Care oWorkforce redesign oHealthroster/e-rostering
- Ability to develop/lead systems based training across all aspects of the post.
- Ability to train large diverse groups of staff from all levels of the Trust, individually, in a classroom or virtually.
- Ability to use resource, information systems and IT packages.
- Able to demonstrate previous responsibility for ensuring an understanding of service improvement developments.
- Must have the ability to receive, interpret and communicate highly complex, sensitive and sometimes contentious information/data.
- Excellent IT skills in MS Office including MS Excel, MS PowerPoint.
- Must be able to influence and motivate teams to adapt new ways of working to improve service delivery and management models.
- Well developed presentation skills and ability to present a range of new and unfamiliar concepts to Divisional Management and externally to professionals in the wider health community.
- Verbal, numerical and written skills to communicate with and train all levels of staff within the Trust.
- Be able to develop both formal and informal contacts and networks to share learning and knowledge within the Trust and with local and national social and healthcare bodies.
- A high degree of self awareness and emotional intelligence to be able to challenge ways of working with empathy and to manage resistance or hostility to making required changes.
- Able to assess and evaluate project progress against agreed timescales and objectives and provide solutions to address any deviations.
- Ability to set longer term plans and develop contingencies when deviations from the plans occur.
- Ability to use judgement where there are conflicting views on the project and there is a need to make decisions on complex issues.
- Ability to design, create and maintain appropriate information systems (databases and spreadsheets) for service improvement.
- Ability to analyse complex data and produce reports for performance management and improvement.
- Understanding of the external environment and ability to interpret the implications of findings.
- Plan and organise a broad range of complex activities; make adjustments if targets are not met.
- Able to manage, co-ordinate and have overall responsibility for a range of projects.
Other job requirements
Essential
- The post will involve travelling across Trust sites.
Person Specification
Qualifications
Essential
- Educated to degree level/equivalent
- Evidence of continued professional development
Experience
Essential
- Significant experience of implementing and management of e-job planning and/or e-rostering systems
- Experience of implementing Allocate/Other workforce Software such as job planning
Skills
Essential
- Competent in the theory and application of service improvement methodologies, tools and techniques, including: oProductivity oDemand, capacity and safe staffing oClinical Hours to Care oWorkforce redesign oHealthroster/e-rostering
- Ability to develop/lead systems based training across all aspects of the post.
- Ability to train large diverse groups of staff from all levels of the Trust, individually, in a classroom or virtually.
- Ability to use resource, information systems and IT packages.
- Able to demonstrate previous responsibility for ensuring an understanding of service improvement developments.
- Must have the ability to receive, interpret and communicate highly complex, sensitive and sometimes contentious information/data.
- Excellent IT skills in MS Office including MS Excel, MS PowerPoint.
- Must be able to influence and motivate teams to adapt new ways of working to improve service delivery and management models.
- Well developed presentation skills and ability to present a range of new and unfamiliar concepts to Divisional Management and externally to professionals in the wider health community.
- Verbal, numerical and written skills to communicate with and train all levels of staff within the Trust.
- Be able to develop both formal and informal contacts and networks to share learning and knowledge within the Trust and with local and national social and healthcare bodies.
- A high degree of self awareness and emotional intelligence to be able to challenge ways of working with empathy and to manage resistance or hostility to making required changes.
- Able to assess and evaluate project progress against agreed timescales and objectives and provide solutions to address any deviations.
- Ability to set longer term plans and develop contingencies when deviations from the plans occur.
- Ability to use judgement where there are conflicting views on the project and there is a need to make decisions on complex issues.
- Ability to design, create and maintain appropriate information systems (databases and spreadsheets) for service improvement.
- Ability to analyse complex data and produce reports for performance management and improvement.
- Understanding of the external environment and ability to interpret the implications of findings.
- Plan and organise a broad range of complex activities; make adjustments if targets are not met.
- Able to manage, co-ordinate and have overall responsibility for a range of projects.
Other job requirements
Essential
- The post will involve travelling across Trust sites.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
