Band 4 Senior Management Administrator and PA

Job summary

We are looking for an experienced administrator to join the Temporary Staffing Team within the Corporate Division on a substantive basis. Providing a robust PA service to members of the Senior Management Team, strong administrative experience and IT skills are essential, as is the ability to work autonomously and manage conflicting priorities. NHS experience is preferred but not essential, more important is a 'can do' attitude and high standard of professionalism as this role is directly supporting the management team in striving to ensure our teams and services are a 'Great Place to Work' and provide Safe High-Quality Care to patients.

***This job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested***

The role requires the individual to be able to work agile. Informal discussions about the role are welcome and encouraged. Please contact David Szeto-Clarke (Operational Manager) on david.szeto-clarke1@nhs.net or 07808204632 or Sue Hall-Wallace (Head of Temporary Staffing on susan.hall-wallace1@nhs.net or 0707718575732.

Main duties of the job

This role requires a high level administration ability working to strict deadlines and a high standard of confidentiality and discretion. The post holder is also required to work effectively with all members of the team to support the effective running of the department. To provide administration support to delegated members of the Temporary Staffing Management Team as identified.

To manage Microsoft Outlook diaries, ensuring commitments are recorded accurately and timely and any resources required are booked. This includes organising meetings, both internally and externally along with any room bookings or travel requirements.

Take responsibility for printing, collating and distributing meeting papers, drafting agendas, preparing meeting papers, attending meetings and taking formal minutes or action notes using Microsoft Word, Excel and PowerPoint.

Provide administrative support and take formal minutes at panel meetings. Produce a high standard of correspondence; letters, reports and set up other documents as needed.

Update the HR systems (ESR) by recording leave/sickness and training in a timely way and ensure the system is up to date at all times. Progress and chase actions as required. Organise events, internally or externally, including organising any catering requirements as needed.

About us

BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe's leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.