Job summary
Professional Development Administration Manager (Students) - Band 5
An exciting opportunity has arisen for a creative and innovative individual, with a passion for supporting clinical student education, to join the Professional Development team as our Administration Manager for Students.
The Administration Manager for Students will manage the processes that underpin the Professional Development agenda relating to pre and post registration clinical students and apprentices. The post holder will ensure that the necessary databases aremaintained, and the appropriate reports are created in a timely manner.
Main duties of the job
Main Duties
- To manage the processes that ensure the correct collation of accurate information for placement mapping, student allocation, student placement activity and support mechanisms for the clinical student agenda.
- To ensure that accurate placement mapping, allocations and student placement activity information translates into appropriate monthly reports that are submitted to the Professional Development Managers for Pre- and Post-Registration students (AHP & Nursing) and Apprenticeships.
- To co-ordinate the BCHC, Higher Education Institutions, Further Education Institutions and NHS England reporting processes under the direction of the Head of Clinical Education and Professional Development, ensuring that the processes are accessible to all of the clinical student workstreams for Nursing, AHP and Apprenticeships, queries and responses dealt with in a timely manner and a monthly summary report submitted to the Head of Clinical Education and Professional Development.
- To manage the co-ordination and administrative responsibilities for functions such as seminars, conferences, workshops, clinical student forums, induction and feedback/ debrief sessions and so on, including venues, speakers, room layout, programmes, handouts and so on, associated with the Nursing, AHP and Apprenticeship workstreams and education and training events across the Trust.
About us
Working for our organisation
Be Part of Our Team
BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe's leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.
If you want to 'Be Part of Our Team' and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.
IMPORTANT
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Please ensure you check your Trac account regularly as this is how we will communicate with you during the shortlisting and selection process
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Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including business email address, telephone contact details and postal address
Job description
Job responsibilities
Detailed job description and main responsibilities
You will be working in collaboration and partnership with your colleagues within the Professional Development team. The role has line management responsibilities for Administrative Coordinators and the Administration team working on clinical students.
For further details, please see the attached Job Description and Person Specification document.
Person Specification
Qualifications and Training
Essential Criteria:
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Degree level qualification or equivalent
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GCSE Maths & English or equivalent
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Evidence of Continuing Professional Development
Experience
Essential Criteria:
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Relevant experience of coordinating student activity
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Relevant experience of coordinating educational events
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Relevant experience of working with clinical educators
Skills & Knowledge
Essential Criteria:
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Ability to handle sensitive and complex information
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Excellent presentation and communication skills
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High level of IT Literacy including Microsoft Word, Excel and PowerPoint
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Ability to work autonomously
Other Job Requirements
Job description
Job responsibilities
Detailed job description and main responsibilities
You will be working in collaboration and partnership with your colleagues within the Professional Development team. The role has line management responsibilities for Administrative Coordinators and the Administration team working on clinical students.
For further details, please see the attached Job Description and Person Specification document.
Person Specification
Qualifications and Training
Essential Criteria:
-
Degree level qualification or equivalent
-
GCSE Maths & English or equivalent
-
Evidence of Continuing Professional Development
Experience
Essential Criteria:
-
Relevant experience of coordinating student activity
-
Relevant experience of coordinating educational events
-
Relevant experience of working with clinical educators
Skills & Knowledge
Essential Criteria:
-
Ability to handle sensitive and complex information
-
Excellent presentation and communication skills
-
High level of IT Literacy including Microsoft Word, Excel and PowerPoint
-
Ability to work autonomously
Other Job Requirements
Person Specification
Qualifications
Essential
- Degree level qualification or equivalent
- GSCE Maths & English or equivalent
- Evidence of continuing professional development
Desirable
- NVQ level 3 administration or equivalent
Experience
Essential
- Relevant experience of coordinating student activity
- Relevant experience of coordinating educational events
Skills & Knowledge
Essential
- Excellent presentation and communication skills
- High degree of IT literacy including word processing and software packages
- Ability to work autonomously
Personal Qualities
Essential
- Confident communicator
- Ability to negotiate and influence
- Ability to motivate self
Person Specification
Qualifications
Essential
- Degree level qualification or equivalent
- GSCE Maths & English or equivalent
- Evidence of continuing professional development
Desirable
- NVQ level 3 administration or equivalent
Experience
Essential
- Relevant experience of coordinating student activity
- Relevant experience of coordinating educational events
Skills & Knowledge
Essential
- Excellent presentation and communication skills
- High degree of IT literacy including word processing and software packages
- Ability to work autonomously
Personal Qualities
Essential
- Confident communicator
- Ability to negotiate and influence
- Ability to motivate self
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
