Job summary
The post holder will lead the stock control function for Functional Electrical Stimulation (FES) and will be responsible for policy implementation and process development. They will support health professionals to provide safe high quality care within the FES service.
Functional Electrical Stimulation (FES) is a clinical assessment and provision service of electrical stimulators and accessories. Primarily this is motor and sensory electrical aids for people who have difficulty walking and activating their muscles due to neurological conditions.
Main duties of the job
The West Midlands Regional Rehabilitation Centre provides assessment and treatment to people with disabilities. Services include Functional Electrical Stimulation (FES), Amputee Rehabilitation and provision of wheelchairs and other specialist equipment.
The post holder will lead the stock control function for FES.
The post holder will be a member of the FES team responsible for local policy implementation and service equipment process development. They will support health professionals to provide safe high quality care within the FES service.
Responsible for
Responsible for stock management and ordering assets
NHS purchasing card to value of £250 per card transaction
About us
Be Part of Our Team...
BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe's leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.
If you want to 'Be Part of Our Team' and work with a Foundation Trust which is continuously striving for best care and healthy communities, we want to hear from you.
IMPORTANT
Please ensure you check your Trac account regularly as this is how we will communicate with you during the shortlisting and selection process
Please ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including business email address, telephone contact details and postal address
Job description
Job responsibilities
Please see attached job description.
- To work on own initiative both within and outside of the department, with guidance and support from line manager for non-routine matters.
- To plan and organise workload activities and tasks as part of the Equipment Leads team.
- Keep accurate records of all work performed and other appropriate records as required for statistical purposes, stock and inventory control both within client paper records and the FES electronic management systems.
- Actively participate in relevant weekly, fortnightly and monthly meetings to ensure the smooth running of the department.
- Responsible for monitoring the stock equipment on a daily basis, this includes updating the location of any stock on the Equipment Management Systems and ensuring equipment is available in all clinical areas.
- Ensure all stock storage locations are kept clean and tidy.
- Prepare and develop Stock Management documentation and Standard Operating Procedures that are clear, concise, and effective.
- Ordering new assets and stock when appropriate using an NHS Purchasing Card and electronic procurement system, with personally authorised spend limits of £250 per purchasing card transaction. Responsible for administering own relevant monthly receipts and invoices. Sourcing best prices from suppliers for requested items.
- Responsible for the day-to-day enactment of the FES Goods Inwards Procedure. This involves receiving, signing for and accurately identifying received equipment against items requested on the FES Equipment Management Systems.
- Contact companies to establish delivery times and effect prompt delivery of equipment ordered to ensure time scales for delivery to meet patient pathway milestones.
- Liaison with companies to resolve any issues with orders, prices etc. Also to arrange for faulty equipment to be repaired and returned.
- Work with the Equipment Management System Lead to ensure all catalogues prices are reviewed and updated at the appropriate time, considering dates when key suppliers traditionally review their prices.
- Liaise with Clinical Service manager on equipment needs.
- To work closely with Trust Infection Control and Device Management Leads to ensure that departmental decontamination protocols for assistive technology devices are compliant with local and national best practice.
- Responsible for decontamination of returned stock in accordance with Trust policy. Responsible for ensuring the equipment is fit to be returned to stock, identifying when repairs are necessary and raising the appropriate requests for the technical team. Follow safe equipment disposal processes.
- Inform clinicians of equipment faults and equipment queries received from patients.
- Responsible for the despatch of equipment via personal delivery, post and courier in line with the FES procedure. This involves recording information on the FES information system and can require packaging the equipment adequately and contact with the courier companies or liaising with the FES admin team to arrange for one of the team to deliver.
- Deal promptly with patient phonecalls and emails for FES patient equipment provision.
- Arranging room and equipment for training events, setting up and dismantling at the end of the event.
- Management of FES stock levels and complete annual and adhoc stock takes, logging collated information onto the FES system.
- Conducting safety testing, on a regular basis, of electrical equipment in compliance with Portable Appliance Testing guidelines.
- To lead on the Equipment Management System for FES. This includes running complex reports and inputting equipment provided to patients. Validate and manage information on the Equipment Management System.
- Required to take formal minutes for meetings.
- Required to concentrate for extended periods of time.
- Develop equipment policies and procedures for the FES service.
- Assist equipment recall requirements as necessary.
- Assist in projects and development activities of the department. Suggest and implement improvements to the procurement and stock management processes.
- Participate in audits as required.
- Assist in research and development activities in the service.
- Participate in Continuing Professional Development including participate in relevant training courses applicable to this post.
- To provide training on Stock Control functions to new staff.
Training & Development
- Equipment Management System training.
- Equipment Management System training and Deliver Clinical Systems training
- Be aware of, and adhere to, Trust policies / Directorate and Departmental procedures.
- Participate in and contribute to monthly team meetings, in-service training, clinical governance and mandatory training sessions, as agreed with manager.
- Be responsible for the delivery of specified sections of the induction and orientation programme for new students / staff and visitors.
- Identify own training needs for Continuous Professional Development (CPD).
- Participate in training sessions for other physiotherapy assistants / students / clinicians, eg. practical demonstrations, alongside physiotherapy staff.
Administration
- Maintain accurate written data records in accordance with professional and departmental standards.
- Make and receive phone calls as required.
To undertake other duties commensurate with this grade of post in agreement with the relevant line manager.
To minimise the Trusts environmental impact wherever possible, including recycling, switching off lights, computers, monitors and equipment when not in use. Helping to reduce paper waste by minimising printing/copying and reducing water usage, reporting faults and heating/cooling concerns promptly and minimising travel. Where the role includes the ordering and use of supplies or equipment the post holder will consider the environmental impact of purchases.
Key Relationships
To establish effective working relation with the following:
Patients and their carers
The Equipment Management System Lead
FES Staff
Service Lead
Other BCHC Therapists , Nursing and Medical Staff
Users of West Midlands Rehabilitation Centre
Job description
Job responsibilities
Please see attached job description.
- To work on own initiative both within and outside of the department, with guidance and support from line manager for non-routine matters.
- To plan and organise workload activities and tasks as part of the Equipment Leads team.
- Keep accurate records of all work performed and other appropriate records as required for statistical purposes, stock and inventory control both within client paper records and the FES electronic management systems.
- Actively participate in relevant weekly, fortnightly and monthly meetings to ensure the smooth running of the department.
- Responsible for monitoring the stock equipment on a daily basis, this includes updating the location of any stock on the Equipment Management Systems and ensuring equipment is available in all clinical areas.
- Ensure all stock storage locations are kept clean and tidy.
- Prepare and develop Stock Management documentation and Standard Operating Procedures that are clear, concise, and effective.
- Ordering new assets and stock when appropriate using an NHS Purchasing Card and electronic procurement system, with personally authorised spend limits of £250 per purchasing card transaction. Responsible for administering own relevant monthly receipts and invoices. Sourcing best prices from suppliers for requested items.
- Responsible for the day-to-day enactment of the FES Goods Inwards Procedure. This involves receiving, signing for and accurately identifying received equipment against items requested on the FES Equipment Management Systems.
- Contact companies to establish delivery times and effect prompt delivery of equipment ordered to ensure time scales for delivery to meet patient pathway milestones.
- Liaison with companies to resolve any issues with orders, prices etc. Also to arrange for faulty equipment to be repaired and returned.
- Work with the Equipment Management System Lead to ensure all catalogues prices are reviewed and updated at the appropriate time, considering dates when key suppliers traditionally review their prices.
- Liaise with Clinical Service manager on equipment needs.
- To work closely with Trust Infection Control and Device Management Leads to ensure that departmental decontamination protocols for assistive technology devices are compliant with local and national best practice.
- Responsible for decontamination of returned stock in accordance with Trust policy. Responsible for ensuring the equipment is fit to be returned to stock, identifying when repairs are necessary and raising the appropriate requests for the technical team. Follow safe equipment disposal processes.
- Inform clinicians of equipment faults and equipment queries received from patients.
- Responsible for the despatch of equipment via personal delivery, post and courier in line with the FES procedure. This involves recording information on the FES information system and can require packaging the equipment adequately and contact with the courier companies or liaising with the FES admin team to arrange for one of the team to deliver.
- Deal promptly with patient phonecalls and emails for FES patient equipment provision.
- Arranging room and equipment for training events, setting up and dismantling at the end of the event.
- Management of FES stock levels and complete annual and adhoc stock takes, logging collated information onto the FES system.
- Conducting safety testing, on a regular basis, of electrical equipment in compliance with Portable Appliance Testing guidelines.
- To lead on the Equipment Management System for FES. This includes running complex reports and inputting equipment provided to patients. Validate and manage information on the Equipment Management System.
- Required to take formal minutes for meetings.
- Required to concentrate for extended periods of time.
- Develop equipment policies and procedures for the FES service.
- Assist equipment recall requirements as necessary.
- Assist in projects and development activities of the department. Suggest and implement improvements to the procurement and stock management processes.
- Participate in audits as required.
- Assist in research and development activities in the service.
- Participate in Continuing Professional Development including participate in relevant training courses applicable to this post.
- To provide training on Stock Control functions to new staff.
Training & Development
- Equipment Management System training.
- Equipment Management System training and Deliver Clinical Systems training
- Be aware of, and adhere to, Trust policies / Directorate and Departmental procedures.
- Participate in and contribute to monthly team meetings, in-service training, clinical governance and mandatory training sessions, as agreed with manager.
- Be responsible for the delivery of specified sections of the induction and orientation programme for new students / staff and visitors.
- Identify own training needs for Continuous Professional Development (CPD).
- Participate in training sessions for other physiotherapy assistants / students / clinicians, eg. practical demonstrations, alongside physiotherapy staff.
Administration
- Maintain accurate written data records in accordance with professional and departmental standards.
- Make and receive phone calls as required.
To undertake other duties commensurate with this grade of post in agreement with the relevant line manager.
To minimise the Trusts environmental impact wherever possible, including recycling, switching off lights, computers, monitors and equipment when not in use. Helping to reduce paper waste by minimising printing/copying and reducing water usage, reporting faults and heating/cooling concerns promptly and minimising travel. Where the role includes the ordering and use of supplies or equipment the post holder will consider the environmental impact of purchases.
Key Relationships
To establish effective working relation with the following:
Patients and their carers
The Equipment Management System Lead
FES Staff
Service Lead
Other BCHC Therapists , Nursing and Medical Staff
Users of West Midlands Rehabilitation Centre
Person Specification
Qualifications and Training
Essential
- Good standard of education to GCSE level, including Maths and English
- NVQ level 3 or Chartered Institute of Purchasing and Supply (CIPS) Foundation or equivalent
- Evidence of continuing professional development
Experience
Essential
- Relevant experience working in a health or care field and dealing with patients
- Competent in advanced information technology systems Word/ Excel/ Access/ PowerPoint/ Outlook
- Experience working in the NHS or public sector Relevant experience of stock management systems
Desirable
- Relevant experience of working with FES technology/service
Skills & Knowledge
Essential
- Excellent communication and interpersonal skills - face to face , on the telephone and via electronic media
- Ability to create, accurately populate and maintaining spread sheets
- Demonstrate a high level of accuracy and organisational skills
- Ability to prioritise workloads, meet deadlines
- Ability to communicate with a range of stakeholders
- Knowledge of professional purchasing principles acquired through short courses and experience
Personal Qualities
Essential
- Ability to prioritise own workload/manage own time
- Strong Organisational skills
- Flexibility with work pattern
- Demonstrates a positive and motivated attitude
Other
Essential
- Ability to work in various locations and at various levels according to needs of the service
Person Specification
Qualifications and Training
Essential
- Good standard of education to GCSE level, including Maths and English
- NVQ level 3 or Chartered Institute of Purchasing and Supply (CIPS) Foundation or equivalent
- Evidence of continuing professional development
Experience
Essential
- Relevant experience working in a health or care field and dealing with patients
- Competent in advanced information technology systems Word/ Excel/ Access/ PowerPoint/ Outlook
- Experience working in the NHS or public sector Relevant experience of stock management systems
Desirable
- Relevant experience of working with FES technology/service
Skills & Knowledge
Essential
- Excellent communication and interpersonal skills - face to face , on the telephone and via electronic media
- Ability to create, accurately populate and maintaining spread sheets
- Demonstrate a high level of accuracy and organisational skills
- Ability to prioritise workloads, meet deadlines
- Ability to communicate with a range of stakeholders
- Knowledge of professional purchasing principles acquired through short courses and experience
Personal Qualities
Essential
- Ability to prioritise own workload/manage own time
- Strong Organisational skills
- Flexibility with work pattern
- Demonstrates a positive and motivated attitude
Other
Essential
- Ability to work in various locations and at various levels according to needs of the service
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
