Band 3 Charity Assistant

Birmingham Community Healthcare NHS FT

The closing date is 16 August 2022

Job summary

We are looking for an enthusiastic, reliable and approachable individual to take on the challenge of being the newest member of Birmingham Community Healthcare Charity Team. The new Charity Assistant will work across all areas of the charity gaining a range of experience, working with all charity team members as well as working closely with staff, patients and their families. Initially due to project funding the role will also have a key focus on staff wellbeing including our Arts in Health programme as well as our Early Intervention community work. This is the perfect opportunity for someone looking to work within the NHS charity environment to gain experience within a supportive team structure.

Main duties of the job

  • To deliver an excellent level of support for new and existing supporters, internal and external alongside the BCHC Charity Team
  • o support the organisation and delivery of Charity activities including but not limited to fundraising, arts activities and grant giving and act as a representative on behalf of the Charity
  • o promote fundraising activities and contribute to the continuing development of activities, systems and processes relating to all aspects of fundraising
  • o carry out all administration duties quickly and to a high standard, in order to ensure an efficient day to day running of the Charity as directed by the Charity Team
  • o maintain and develop own performance and contribute to the performance of the Charity to meet or exceed agreed targets, service levels and strategies/ policies
  • elivering excellent level of supporter care to ensure that fundraising activities are fully supported and encouraged
  • Effectively supporting all other members of the Charity and responsible for the day to day support and management of volunteers and students
  • Knowing when and how to escalate issues to senior staff as required
  • Planning and prioritising of workloads, meeting required deadlines

About us

Be Part of Our Team...

BCHC has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles. BCHC delivers over 100 clinical services, in people's homes, health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehab Centre and one of Europe's leading Dental Hospitals and School of Dentistry. We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.

IMPORTANT

  • Please ensure you check your Trac account regularly as this is how we will communicate with you during the shortlisting and selection process
  • lease ensure all sections of the application form are completed fully. Please particularly ensure that you provide full details of all referees including business email address, telephone contact details and postal address

Date posted

21 July 2022

Pay scheme

Agenda for change

Band

Band 3

Salary

£20,330 to £21,777 a year pa pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Full-time, Flexible working, Compressed hours

Reference number

820-4341570-COR

Job locations

Priestley Wharf

Holt Street, Aston

Birmingham

B7 4BN


Job description

Job responsibilities

  • To support with the organisation and delivery of BCHC Charity organised fundraising events
  • To attend BCHC charity fundraising events across the region when appropriate
  • Co-ordinate and support arts activities across the Trust to enhance patient experience and staff wellbeing
  • To respond to all inbound enquiries in a prompt, efficient and helpful manner and within agreed timescales

  • To effectively use Microsoft Office, appropriate databases, the internet and other research sources to a high standard to ensure administrative duties are conducted promptly
  • To respond to all outbound administrative activities in a prompt, efficient and helpful manner and within agreed timescales
  • To collate information and data as required by the Charity Manager and Charitable Funds Committee including but not exclusively gift aid and donor customer relationship management database
  • Collate information required for Trust and Foundation applications and support the application proces
  • Support Charity funded projects and associated senior staff in line with Charity activitie
  • Conduct data input and amendments of donor details quickly and accurately in accordance with Data Management Policy
  • Ensure the safe collection, transportation and depositing of donations made on or off site in accordance with standard procedures
  • Build relationships with stakeholders to support the growth of the Charity including local businesses, schools, universities and community groups
  • Actively engage in NHS Charities Together networking sessions, members area and development opportunities
  • Have regular contact with individuals who have difficult family circumstances and/ or are grieving following a bereavement/ loss of loved ones. They are often feeling emotional and distressed. This includes face to face contact as well as via other communication methods, e.g. telephone, emails and letter
  • Direct contact with patients and carers with a range of disabilities and/ or ill health, supporting individuals to engage in activities and relevant communications within the scope of the Charit
  • Co-ordinate, motivate and support fundraising group
  • Speak to and present to external individuals, local voluntary and community groups to promote the Charity
  • To think creatively and innovatively to support the development of the Charity
  • Undertake general office duties associated with the Charity, including but not restricted to filing, photocopying, collating and distributing information, receipt and distribution of incoming and outgoing mail
  • Prepare suitable materials for a fundraising project and corresponding effectively with stakeholders through a range of communication methods
  • Maintain confidentiality and discretion at all times
  • Attend all statutory and mandatory training required for the role as defined by the Trust and to participate fully in any departmental training as and when required
  • To participate fully in the Trust PDR and other HR processes

Job description

Job responsibilities

  • To support with the organisation and delivery of BCHC Charity organised fundraising events
  • To attend BCHC charity fundraising events across the region when appropriate
  • Co-ordinate and support arts activities across the Trust to enhance patient experience and staff wellbeing
  • To respond to all inbound enquiries in a prompt, efficient and helpful manner and within agreed timescales

  • To effectively use Microsoft Office, appropriate databases, the internet and other research sources to a high standard to ensure administrative duties are conducted promptly
  • To respond to all outbound administrative activities in a prompt, efficient and helpful manner and within agreed timescales
  • To collate information and data as required by the Charity Manager and Charitable Funds Committee including but not exclusively gift aid and donor customer relationship management database
  • Collate information required for Trust and Foundation applications and support the application proces
  • Support Charity funded projects and associated senior staff in line with Charity activitie
  • Conduct data input and amendments of donor details quickly and accurately in accordance with Data Management Policy
  • Ensure the safe collection, transportation and depositing of donations made on or off site in accordance with standard procedures
  • Build relationships with stakeholders to support the growth of the Charity including local businesses, schools, universities and community groups
  • Actively engage in NHS Charities Together networking sessions, members area and development opportunities
  • Have regular contact with individuals who have difficult family circumstances and/ or are grieving following a bereavement/ loss of loved ones. They are often feeling emotional and distressed. This includes face to face contact as well as via other communication methods, e.g. telephone, emails and letter
  • Direct contact with patients and carers with a range of disabilities and/ or ill health, supporting individuals to engage in activities and relevant communications within the scope of the Charit
  • Co-ordinate, motivate and support fundraising group
  • Speak to and present to external individuals, local voluntary and community groups to promote the Charity
  • To think creatively and innovatively to support the development of the Charity
  • Undertake general office duties associated with the Charity, including but not restricted to filing, photocopying, collating and distributing information, receipt and distribution of incoming and outgoing mail
  • Prepare suitable materials for a fundraising project and corresponding effectively with stakeholders through a range of communication methods
  • Maintain confidentiality and discretion at all times
  • Attend all statutory and mandatory training required for the role as defined by the Trust and to participate fully in any departmental training as and when required
  • To participate fully in the Trust PDR and other HR processes

Person Specification

Qualifications

Essential

  • Minimum of 5 GCSEs, Grades C and above, including Maths and English (or equivalent)

Desirable

  • Charity/ marketing qualification or equivalent

Experience

Essential

  • Relevant advanced office/ admin experience
  • Relevant experience engaging with staff and the public in a busy environment with high volume of communications
  • Be able to use the internet, appropriate databases and other research sources to find appropriate market intelligence and partner information
  • Experience of relationship building
  • Advanced working knowledge of Microsoft Office
  • Demonstrate a high level of accuracy

Desirable

  • Experience organising and delivering fundraising activities

Skills

Essential

  • Excellent organisational/ prioritisation skills and the ability to meet deadlines, often working with sensitive or contentious information within varying environments
  • Advanced user of MS Word, Excel, Access, PowerPoint and Administration Systems
  • Ability to demonstrate excellent customer service skills and respond sensitively to supporters
  • Ability to think creatively and prioritise in a busy ever changing environment

Desirable

  • A good working knowledge of fundraising codes of practice
  • Understanding of the goals and values of the Division and the Trust

Personal Qualities

Essential

  • Self-motivated
  • Positive, energetic, enthusiastic in outlook and able to set a good example
  • Ability to manage under pressure; work to tight deadlines, evidencing excellent time management
  • Able to work independently or as part of a team
  • Be able to empathise with people's stated needs and emotional drivers
  • Flexible disposition; able to work across Trust sites and surrounding community
  • Able to work evenings and weekends, as required
  • Honest with a high degree of personal integrity
Person Specification

Qualifications

Essential

  • Minimum of 5 GCSEs, Grades C and above, including Maths and English (or equivalent)

Desirable

  • Charity/ marketing qualification or equivalent

Experience

Essential

  • Relevant advanced office/ admin experience
  • Relevant experience engaging with staff and the public in a busy environment with high volume of communications
  • Be able to use the internet, appropriate databases and other research sources to find appropriate market intelligence and partner information
  • Experience of relationship building
  • Advanced working knowledge of Microsoft Office
  • Demonstrate a high level of accuracy

Desirable

  • Experience organising and delivering fundraising activities

Skills

Essential

  • Excellent organisational/ prioritisation skills and the ability to meet deadlines, often working with sensitive or contentious information within varying environments
  • Advanced user of MS Word, Excel, Access, PowerPoint and Administration Systems
  • Ability to demonstrate excellent customer service skills and respond sensitively to supporters
  • Ability to think creatively and prioritise in a busy ever changing environment

Desirable

  • A good working knowledge of fundraising codes of practice
  • Understanding of the goals and values of the Division and the Trust

Personal Qualities

Essential

  • Self-motivated
  • Positive, energetic, enthusiastic in outlook and able to set a good example
  • Ability to manage under pressure; work to tight deadlines, evidencing excellent time management
  • Able to work independently or as part of a team
  • Be able to empathise with people's stated needs and emotional drivers
  • Flexible disposition; able to work across Trust sites and surrounding community
  • Able to work evenings and weekends, as required
  • Honest with a high degree of personal integrity

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Birmingham Community Healthcare NHS FT

Address

Priestley Wharf

Holt Street, Aston

Birmingham

B7 4BN


Employer's website

https://www.bhamcommunity.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Birmingham Community Healthcare NHS FT

Address

Priestley Wharf

Holt Street, Aston

Birmingham

B7 4BN


Employer's website

https://www.bhamcommunity.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Sarah.Binks

sarah.binks@nhs.net

07548212341

Date posted

21 July 2022

Pay scheme

Agenda for change

Band

Band 3

Salary

£20,330 to £21,777 a year pa pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Full-time, Flexible working, Compressed hours

Reference number

820-4341570-COR

Job locations

Priestley Wharf

Holt Street, Aston

Birmingham

B7 4BN


Supporting documents