Job summary
This is an exciting opportunity for an experienced leader, with an in-depth knowledge of eRostering and Temporary Staffing, to manage the Rostering and Resourcing team for Lincolnshire Community Health Services.
It provides effective management of temporary staffing placements within the Trust, in order to support a flexible, safe and cost-effective workforce. The rostering and resourcing team provide an extremely active and successful flexible staffing service to the Trust for all groups of staff including nursing, medical locums, estates and facilities, admin & clerical, allied health professionals and healthcare scientists.
The Senior Health Roster Specialist, is responsible for service delivery, operational management and leadership of the Rostering and Resourcing team. (8 staff) in order to deliver effective, safe and cost effective service's to the Trust and Group.
This post is likely to commence from May 2025
Main duties of the job
To continue the implementation of HealthRoster across clinical wards and departments in line with related targets set.
To plan and deliver training to clinical and management staff on how to use the system to roster staff and to access relevant KPIs and reports
To plan and deliver/implement link for each area to payroll.
To provide second level helpdesk advice and support daily and amend/ rebuild templates and rules as required.
To be the conduit for ensuring E-Rostering and ESR data on new starters, leavers and contracted hours are in unison.
The role will require operational working across group and differing locations so car and driving license will be essential.
To provide advice and support to the Centralised Staffing Solutions Function.
The role will be hybrid with the opportunity for some homeworking.
About us
Lincolnshire Community Health Services NHS Trust is in the top 25 per cent of all community trusts for overall staff engagement in the 2021 NHS National Staff Survey.
At LCHS, we know diversity fosters creativity and innovation. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in LCHS' workforce.
LCHS recognises the increasing demand for more flexibility in working practices in order to accommodate the personal goals and commitments that employees experience at different stages during their working lives. Flexible working opportunities such as part-time working, compressed hours, job shares, and hybrid working models can help staff to balance their personal and work commitments. Arrangements can be put in place if it can be shown that the needs of the individual can be balanced with those of the service and the impact on other team members, enabling the Trust to recruit and retain skilled staff, raise staff morale, reduce absenteeism and respond to changing service needs more effectively.
We are an ambassador of a learning culture that will support the right individual to progress in their chosen career through an 'earn while you learn' apprenticeship programme. Visit our Learning and Development page to find out more https://www.lincolnshirecommunityhealthservices.nhs.uk/join-us/learning-and-dev
Job description
Job responsibilities
Work with the Resourcing & Staffing Solutions Lead to implement and maintain the utilisation of the HealthRoster system and new developments.
Plan and deliver training to new phases all new additions and work streams being introduced to HealthRostering
Work with Heads of Nursing/ Clinical Professions/ Matrons/ Ward Managers/ Rostering Leads to implement the system. This will involve receiving complex, sensitive and personally identifiable information.
Collect data and produce ward roster data including staff working restrictions in line with the Trusts Management and Production of Staff Rosters Policy and Procedure.
Produce dummy rosters during the rollout phase for individual areas, anticipating and addressing issues with clinical staff/ management as required. Rectify these issues until a workable roster is produced.
Maintain appropriate records in line with the Trusts policies and procedures.
Work with roster users to problem solve and rectify poor auto roster performance.
Produce requested system reports.
Analyse and audit information produced by the E-Roster system
Participate in the orientation and training of newly appointed staff to the system identifying and providing additional support and coaching where necessary.
Provide day to day support for the users of HealthRoster and associated systems and diagnose and remedy any errors or malfunctions of the system, providing feedback to the Resourcing & Staffing Solutions Lead, ICT and the software provider as necessary.
Keep an Issue and problems raised log and use this to develop future teaching plans and notifications to system users.
Attend any relevant training in connection with major system updates and changes to ensure system continuity.
Keep training materials and workbooks up to date with developments to ensure consistent version control.
Work closely and maintain effective communication channels with Staffing Solutions Team, ICT Technical Services, ESR and Payroll.
Facilitate sharing of best practice with other users across the NHS.
Network with colleagues across User Group Forums and Regional User Groups to acquire the latest update and development information.
Job description
Job responsibilities
Work with the Resourcing & Staffing Solutions Lead to implement and maintain the utilisation of the HealthRoster system and new developments.
Plan and deliver training to new phases all new additions and work streams being introduced to HealthRostering
Work with Heads of Nursing/ Clinical Professions/ Matrons/ Ward Managers/ Rostering Leads to implement the system. This will involve receiving complex, sensitive and personally identifiable information.
Collect data and produce ward roster data including staff working restrictions in line with the Trusts Management and Production of Staff Rosters Policy and Procedure.
Produce dummy rosters during the rollout phase for individual areas, anticipating and addressing issues with clinical staff/ management as required. Rectify these issues until a workable roster is produced.
Maintain appropriate records in line with the Trusts policies and procedures.
Work with roster users to problem solve and rectify poor auto roster performance.
Produce requested system reports.
Analyse and audit information produced by the E-Roster system
Participate in the orientation and training of newly appointed staff to the system identifying and providing additional support and coaching where necessary.
Provide day to day support for the users of HealthRoster and associated systems and diagnose and remedy any errors or malfunctions of the system, providing feedback to the Resourcing & Staffing Solutions Lead, ICT and the software provider as necessary.
Keep an Issue and problems raised log and use this to develop future teaching plans and notifications to system users.
Attend any relevant training in connection with major system updates and changes to ensure system continuity.
Keep training materials and workbooks up to date with developments to ensure consistent version control.
Work closely and maintain effective communication channels with Staffing Solutions Team, ICT Technical Services, ESR and Payroll.
Facilitate sharing of best practice with other users across the NHS.
Network with colleagues across User Group Forums and Regional User Groups to acquire the latest update and development information.
Person Specification
Qualifi
Essential
- Degree/ vocational qualification level 6 in relevant subject or equivalent level of knowledge
Desirable
- Communication skills course
Knowledge
Essential
- Experience of Health Roster and Allocate suite of systems
Desirable
- Health Roster bespoke training qualifications
Experience
Essential
- Delivery of training and creating bespoke training packages
Experience
Essential
- Delivery of projects and project management experience
People Management
Essential
- Experience of leading a team of staff
Desirable
- HR experience and delivery of appraisals
Person Specification
Qualifi
Essential
- Degree/ vocational qualification level 6 in relevant subject or equivalent level of knowledge
Desirable
- Communication skills course
Knowledge
Essential
- Experience of Health Roster and Allocate suite of systems
Desirable
- Health Roster bespoke training qualifications
Experience
Essential
- Delivery of training and creating bespoke training packages
Experience
Essential
- Delivery of projects and project management experience
People Management
Essential
- Experience of leading a team of staff
Desirable
- HR experience and delivery of appraisals
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
