Job summary
We are recruiting a band 6 Project Coordinator to join the Transformation Team at Hertfordshire Community NHS Trust. We are looking for an enthusiastic and proactive candidate who wants to support key organisational transformation projects that will have a direct impact on the health and wellbeing of the people we serve. The Project Coordinator will work with other colleagues from the Transformation Team as well as operational, clinical and corporate colleagues from across the organisation, and also with system partner organisations.
We are particularly interested in speaking to candidates who can demonstrate a thorough understanding of basic project management methodology, have excellent communication and relationship building skills and is dedicated to their continuing professional development, which we will be keen to support.
Main duties of the job
To provide dedicated project support to specific projects within the Transformation team as required.
To use project management skills to support the planning, organising, implementation and delivery of projects.
To support the development and updates of project documentation e.g.scope definitions, risk and issue registers and action logs, including governance processes.
To coordinate and facilitate meetings e.g., with agenda planning, minute taking and action tracking.
Liaise with internal & external stakeholders at all levels including
frontline staff, senior and executive managers, and service users.
To use own creativity and ingenuity to contribute ideas to projects and
improvement initiatives
- Actively contribute as a vital member of the Transformation Team and wider Strategy Directorate, enthusiastically supporting colleagues an attending and contributing to team and directorate meetings
About us
A big thank you for considering joining us at Hertfordshire Community NHS Trust
You'll find it a great place to work with many benefits offered to you as a member of our staff
We put our patients, their families and carers at the centre of our vision - Outstanding Services and Healthier Communities
Our staff are proud to be Innovative, Caring and Agile in their work to help achieve the Trust vision
We welcome diversity in our workforce and are interested in applicants from all backgrounds and ages
We don't want you to miss out so we'd like you to know that if we have a high level of interest in this role, the vacancy may close prior to the advertised closing date, so please make your application as soon as possible - Apply now
You've made a great decision to apply to join to HCT - we're looking forward to taking the next steps of the journey with you.
Job description
Job responsibilities
The post holder will support the successful delivery of a range of projects across Hertfordshire Community NHS Trust to support organisational improvement and transformation.
The post holder will support the monitoring of various projects, collating and presenting information on the delivery of projects whilst working closely with programme and project managers to coordinate key meetings including agenda planning, minute taking and action tracking. The post holder will develop, maintain and monitor project plans as appropriate and lead on the coordination of specific projects as delegated by the programme/project Manager.
The post holder will require the ability to work in collaboration with senior colleagues, clinicians, technical subject matter experts, frontline staff and a range of colleagues from within the Trust and from partner organisations
Job description
Job responsibilities
The post holder will support the successful delivery of a range of projects across Hertfordshire Community NHS Trust to support organisational improvement and transformation.
The post holder will support the monitoring of various projects, collating and presenting information on the delivery of projects whilst working closely with programme and project managers to coordinate key meetings including agenda planning, minute taking and action tracking. The post holder will develop, maintain and monitor project plans as appropriate and lead on the coordination of specific projects as delegated by the programme/project Manager.
The post holder will require the ability to work in collaboration with senior colleagues, clinicians, technical subject matter experts, frontline staff and a range of colleagues from within the Trust and from partner organisations
Person Specification
Qualifications and Training
Essential
- Educated to Degree level or equivalent knowledge and experience
- Project management qualification e.g. LEAN, PRINCE2
- Other relevant qualifications or further training demonstrating commitment to continual professional development and improvement
Experience and Knowledge
Desirable
- Good working knowledge of project principles, techniques, and tools.
- Experience of coordinating and supporting key meetings including agenda planning, minute taking and action tracking.
- Experience of working in a project management environment.
- Previous experience in similar role within healthcare environment and/or public sector.
Skills and Abilities
Essential
- Proficient in the use of Microsoft Office suite: MS Project or similar, Word, Excel, PowerPoint.
- Effective communicator, able to give and receive, process and interpret information, acknowledging own personal style of communication and the impact it has on others.
- High level of capability in the presentation of written documents and presentations.
- Good organisational and planning skills.
- Ability to work effectively with staff of all grades and experience including at Programme Board/Steering Group and Senior Management Team level.
- Able to analyse and interpret information
Personal Qualities
Essential
- Caring - demonstrating care for patients, service users, colleagues and partners
- Flexibility and agility to be able to handle a rapidly changing and ambiguous environment
- Ability to think creatively and innovatively to help solve complex problems
Person Specification
Qualifications and Training
Essential
- Educated to Degree level or equivalent knowledge and experience
- Project management qualification e.g. LEAN, PRINCE2
- Other relevant qualifications or further training demonstrating commitment to continual professional development and improvement
Experience and Knowledge
Desirable
- Good working knowledge of project principles, techniques, and tools.
- Experience of coordinating and supporting key meetings including agenda planning, minute taking and action tracking.
- Experience of working in a project management environment.
- Previous experience in similar role within healthcare environment and/or public sector.
Skills and Abilities
Essential
- Proficient in the use of Microsoft Office suite: MS Project or similar, Word, Excel, PowerPoint.
- Effective communicator, able to give and receive, process and interpret information, acknowledging own personal style of communication and the impact it has on others.
- High level of capability in the presentation of written documents and presentations.
- Good organisational and planning skills.
- Ability to work effectively with staff of all grades and experience including at Programme Board/Steering Group and Senior Management Team level.
- Able to analyse and interpret information
Personal Qualities
Essential
- Caring - demonstrating care for patients, service users, colleagues and partners
- Flexibility and agility to be able to handle a rapidly changing and ambiguous environment
- Ability to think creatively and innovatively to help solve complex problems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
