Job summary
An exciting, rare opportunity has arisen for the role of Executive Assistant to the Chief Executive, Chair of Hertfordshire Community NHS Trust and Office of the Board..
The postholder will be expected to provide high quality, confidential, efficient, effective and comprehensive executive level support. The post holder will report to the Assistant Trust Secretary and contribute to the extensive complex workload of the Office of the Board.
Interview - 11th July 2024
You must hold a full valid driving licence and access to a car to use regularly for business purposes - including business insurance - is essential (unless you have a disability as defined by the Equality Act 2010).
Main duties of the job
Main duties of the job
This is a busy, varied role in which the postholder will work autonomously, exercising judgment and initiative, with excellent written and verbal skills, whilst confidently managing and maintaining complex electronic diaries making informed judgements based on the understanding of the competing demands of the Chief Executive Officer, Chair and Non- Executive Directors roles prioritising appointments and engagements appropriately.
A knowledge and confident ability to use technology to support hybrid meeting is required. This role is a mixture of office based and working from home.
The postholder will need to demonstrate a calm, professional, flexible approach to this rewarding but demanding role.
In return, we can offer you:o 5% on top of basic salary high cost allowance supplemento 27 days holiday rising to 33 days (depending on NHS Trust service) plus bank holidays (pro rata where applicable)o One of the UK's best pension schemeso Special Leave for family and personal reasonso NHS Car Lease Scheme (for substantive staff)o Eye Care Voucherso Employee Assistance Programmeo NHS Discounts
About us
A big thank you for considering joining us at Hertfordshire Community NHS Trust.You'll find it a great place to work with many benefits offered to you as a member of our staff.We put our patients, their families and carers at the centre of our vision - Outstanding Services and Healthier Communities.Our staff are proud to be Innovative, Caring and Agile in their work to help achieve the Trust vision.We welcome diversity in our workforce and are interested in applicants from all backgrounds and ages.We don't want you to miss out so we'd like you to know that if we have a high level of interest in this role, the vacancy may close prior to the advertised closing date, so please make your application as soon as possible. - Apply nowYou've made a great decision to apply to join to HCT - we're looking forward to taking the next steps of the journey with you.
Job description
Job responsibilities
For more details about the responsibilities of this post please find attached links to the Job Description and Personal Specification
We are committed to supporting flexible working options for staff, wherever possible, and welcome discussions on flexible working patterns to support our staff to maintain a healthy work life balance.
Job description
Job responsibilities
For more details about the responsibilities of this post please find attached links to the Job Description and Personal Specification
We are committed to supporting flexible working options for staff, wherever possible, and welcome discussions on flexible working patterns to support our staff to maintain a healthy work life balance.
Person Specification
Qualification`
Essential
- Degree level or equivalent knowledge or experience
- Professional secretarial/Admin qualification, e.g. BTECH National Diploma or equivalent in Business Studies or NVQ4
- RSA III (or equivalent)
Desirable
- Microsoft Office software training - specifically MS Word, MS PowerPoint, MS Excel, MS OneNote
Experience and Knowledge
Essential
- Substantive experience of supporting a Director or equivalent senior level in a personal assistant role
- Experience of preparation of reports and taking of and producing formal minutes, together with preparing agendas and distribution of associated papers
- Experience of arranging complex conferences/seminars and large meetings
- Experience of managing very busy diaries
- Advanced level knowledge of IT systems in particular word processors, spreadsheets, and presentation software
Desirable
- Desirably experience being into a PA role supporting two or more people
- Desirably experience of working within NHS / Healthcare environment
- Desirably use of shorthand
- Desirably advanced knowledge of MS Office package
- Desirably experience of maintaining and updating intranet/web pages
Skills and Abilities
Essential
- Prioritise and plan own workload in a busy non-routine environment to deadlines, delegating where appropriate and using own judgement to refer or escalate issues when necessary, and anticipating foreseeable problems
- Good written communication skills including the ability to summarise complex information in a concise and effective manner
- Communicate sensitive and confidential issues in an appropriate manne
- Respond effectively and appropriately to external calls and queries from members of the public and external stakeholders
Driving
Essential
- Hold a full, valid, UK driving licence and have access to a car to use for business purposes (unless you have a disability as defined by the Equality Act 2010)
Person Specification
Qualification`
Essential
- Degree level or equivalent knowledge or experience
- Professional secretarial/Admin qualification, e.g. BTECH National Diploma or equivalent in Business Studies or NVQ4
- RSA III (or equivalent)
Desirable
- Microsoft Office software training - specifically MS Word, MS PowerPoint, MS Excel, MS OneNote
Experience and Knowledge
Essential
- Substantive experience of supporting a Director or equivalent senior level in a personal assistant role
- Experience of preparation of reports and taking of and producing formal minutes, together with preparing agendas and distribution of associated papers
- Experience of arranging complex conferences/seminars and large meetings
- Experience of managing very busy diaries
- Advanced level knowledge of IT systems in particular word processors, spreadsheets, and presentation software
Desirable
- Desirably experience being into a PA role supporting two or more people
- Desirably experience of working within NHS / Healthcare environment
- Desirably use of shorthand
- Desirably advanced knowledge of MS Office package
- Desirably experience of maintaining and updating intranet/web pages
Skills and Abilities
Essential
- Prioritise and plan own workload in a busy non-routine environment to deadlines, delegating where appropriate and using own judgement to refer or escalate issues when necessary, and anticipating foreseeable problems
- Good written communication skills including the ability to summarise complex information in a concise and effective manner
- Communicate sensitive and confidential issues in an appropriate manne
- Respond effectively and appropriately to external calls and queries from members of the public and external stakeholders
Driving
Essential
- Hold a full, valid, UK driving licence and have access to a car to use for business purposes (unless you have a disability as defined by the Equality Act 2010)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
