Job summary
Opportunity
to join a small productive Procurement team purchasing essential goods and
services for staff and patients across Herefordshire and Worcestershire.
The role
includes working within the Trust processes and systems to procure clinical and
non-clinical products at the best possible best value. Dealing with a range of
internal Trust staff and external suppliers ensuring Trust departments have
what they need to provide outstanding care.
Contracted
hours 37.5 hours per week across five days, with flexible working
Includes
working from home and the option of working across multiple sites if you so
wish
There is
the opportunity to learn and progress in a busy but supportive environment, as
well as the pursuit of CIPs and other opportunities via the HFMA.
If you
would like to discuss informally if this is the right role for you, get in
touch with Recruiting Manager which can be found on the top right-hand side of
the advert.
Main duties of the job
Responsible
for processing purchase requisitions, extensive communication with internal
customers and external suppliers in order to provide a comprehensive
procurement service responsive to service needs and of a high standard.
Support other members of the Procurement team in
obtaining maximum possible benefits from contracts, expenditure against goods
and services, seeking best value, reliability, responsiveness and innovation
from the procurement service.
Support the purchase to pay processes enabling the timely
payment of invoices. Inclusive of supporting requisitioners so invoices are
receipted and validated for payment.
Behave consistently with the values and beliefs of the
organisation and promote these on day to day basis.
Act as a role model to colleagues, always seeking to
maintain the highest standards of professionalism.
Use initiative, taking responsibility for themselves, the
quality of their work and the service they provide to staff and patients.
About us
We are community hospitals, neighbourhood teams and community health services across Worcestershire and the provider of Mental Health and Learning Disability services across both Herefordshire and Worcestershire. We work in partnership with other organisations to keep our community well at home for as long as possible.
We provide services for people of all ages, across a range of settings, experiencing both physical and/or mental health conditions.
We have an open and supportive culture, recognised by the CQC and other external regulators. We want you to thrive, offering you every opportunity to develop. We will support you; help you fulfil your ambitions with a varied and flexible training programme; and empower you to make positive changes within your team or service. We endeavour to offer an attractive work-life balance, with flexibility in our approach to help you get the most out of your career.
We provide our staff with direct access to a wealth of resources to support their wellbeing, from our Staff Mental Health and Wellbeing Hub, to wellbeing festivals or access to free online exercise classes.
At the core of our values, we are committed to equality, diversity, inclusion and human rights. We take every opportunity to strengthen our approach to equality and diversity in delivering best patient care and the employment of our staff.
We would encourage you to visit the Trusts Recruitment Microsite, click the Employer Website link.
Job description
Job responsibilities
- Act as a focal point for procurement
for internal customers and suppliers, responding to all product/service and
procedural procurement-related queries.
- Make recommendations to all levels of
Trust personnel concerning procurement issues, particularly on matters relating
to the procurement system, purchase orders, suppliers, potential
cost savings, quality and compliance with procurement policy.
- Resolve invoice queries which cannot be
resolved by the Finance Department.
- Undertake
specific project work with users as approved by the Senior Buyer.
- Interrogate the
purchasing system to evaluate information relating to purchase requisitions,
orders and suppliers
- Be responsible for planning and
prioritising own workload with support from the Senior Buyer, using own skills
and initiative to ensure all target deadlines are met.
- Extensive use
of Microsoft applications (including Word, Excel, Outlook and Access).
- Maintain
accurate records and filing.
For full details of the duties and criteria
for the role please refer to the job description and person specification
attached.
Job description
Job responsibilities
- Act as a focal point for procurement
for internal customers and suppliers, responding to all product/service and
procedural procurement-related queries.
- Make recommendations to all levels of
Trust personnel concerning procurement issues, particularly on matters relating
to the procurement system, purchase orders, suppliers, potential
cost savings, quality and compliance with procurement policy.
- Resolve invoice queries which cannot be
resolved by the Finance Department.
- Undertake
specific project work with users as approved by the Senior Buyer.
- Interrogate the
purchasing system to evaluate information relating to purchase requisitions,
orders and suppliers
- Be responsible for planning and
prioritising own workload with support from the Senior Buyer, using own skills
and initiative to ensure all target deadlines are met.
- Extensive use
of Microsoft applications (including Word, Excel, Outlook and Access).
- Maintain
accurate records and filing.
For full details of the duties and criteria
for the role please refer to the job description and person specification
attached.
Person Specification
Knowledge
Essential
- An understanding of purchasing procedures, contract law, purchase to pay processes and procurement information systems
- Good understanding of financial systems and budget control
Desirable
- Knowledge of procurement regulations and their application to public sector services
Skills & Abilities
Essential
- A positive attitude and able to act on feedback
- Ability to communicate clearly and effectively in English in both verbal and written formats
- Excellent interpersonal and negotiating skills
- Ability to work autonomously and on own initiative
- Ability to present information clearly and effectively
- Excellent numeracy skills and strong analytical and statistical ability
- Ability to work accurately and effectively under pressure
- Ability to take initiative and be pro-active in planning workload, setting priorities and meeting deadlines
Desirable
- Ability to work flexibly and effectively as part of a team in a challenging environment
- Excellent telephone manner
- Ability to interpret and implement policy
Experience
Essential
- Experience of working in a customer care environment relevant to procurement/finance
- Experience of purchasing products and services within a private or public sector organisation
- Experience of using Microsoft Office systems including Word, Excel and Outlook
Desirable
- Experience in staff supervision
Qualifications
Essential
- Good standard of education GCSE (Grade 3 and above in Maths and English), or NVQ level 3 qualification or proven equivalent experience.
- Willing to undertake a supported programme of study leading to Foundation CIPS or similar procurement qualification
- I understand that I will be asked to provide original certificates to verify my qualifications at point of offer
Desirable
- Studying towards professional CIPS Qualification
- Evidence of formal Continuing Professional Development
Additional Criteria
Essential
- Demonstrate an understanding of the concept of value for money
- Self-motivated and enthusiastic
- Creative approach to problem solving
- Enthusiastic
- Ability to meet the travel requirements of the role
Desirable
- Demonstrate an understanding of the concept of adding value
Person Specification
Knowledge
Essential
- An understanding of purchasing procedures, contract law, purchase to pay processes and procurement information systems
- Good understanding of financial systems and budget control
Desirable
- Knowledge of procurement regulations and their application to public sector services
Skills & Abilities
Essential
- A positive attitude and able to act on feedback
- Ability to communicate clearly and effectively in English in both verbal and written formats
- Excellent interpersonal and negotiating skills
- Ability to work autonomously and on own initiative
- Ability to present information clearly and effectively
- Excellent numeracy skills and strong analytical and statistical ability
- Ability to work accurately and effectively under pressure
- Ability to take initiative and be pro-active in planning workload, setting priorities and meeting deadlines
Desirable
- Ability to work flexibly and effectively as part of a team in a challenging environment
- Excellent telephone manner
- Ability to interpret and implement policy
Experience
Essential
- Experience of working in a customer care environment relevant to procurement/finance
- Experience of purchasing products and services within a private or public sector organisation
- Experience of using Microsoft Office systems including Word, Excel and Outlook
Desirable
- Experience in staff supervision
Qualifications
Essential
- Good standard of education GCSE (Grade 3 and above in Maths and English), or NVQ level 3 qualification or proven equivalent experience.
- Willing to undertake a supported programme of study leading to Foundation CIPS or similar procurement qualification
- I understand that I will be asked to provide original certificates to verify my qualifications at point of offer
Desirable
- Studying towards professional CIPS Qualification
- Evidence of formal Continuing Professional Development
Additional Criteria
Essential
- Demonstrate an understanding of the concept of value for money
- Self-motivated and enthusiastic
- Creative approach to problem solving
- Enthusiastic
- Ability to meet the travel requirements of the role
Desirable
- Demonstrate an understanding of the concept of adding value
