Senior Medical Secretary

Herefordshire and Worcestershire Health and Care NHS Trust

The closing date is 20 April 2025

Job summary

This is a full time post working 37.5 hours per week days to be confirmed.

An excellent opportunity has arisen to join our busy Neighbourhood Mental Health Team. We are seeking an experienced Senior Medical Secretary to provide support to the clinical and administrative team at Studdert Kennedy House, Worcester, WR1 2AE

Applicants require a Relevant Level 3 Medical Secretary qualification (e.g. AMSPAR Medical Terminology). OCR / RSA 3 or equivalent in Text / Word Processing. GCSE (Grade A-C) or equivalent in English Language.

An ability to work flexibly using your own initiative and to be a pro-active team member is essential. You must have very good organisational skills and be an effective communicator. The work is interesting and varied and full training will be provided.

Shortlisted candidates will be required to undertake an additional assessment as part of the selection process.

Please note the Trust will not provide sponsorship to work for this role, to apply you must have current right to work in the UK status.

Main duties of the job

You will be part of the busy admin team, supporting the consultants and clinicians within the Neighbourhood Mental Health Team.

You will undertake a vital role in the running of the community mental health function providing all aspects of admin support including minuting of meetings, telephone duties, dictation, processing clinic letters, generic inbox management, reception cover, when necessary, appointment booking, generic office duties, supervising staff and the day to day running of the admin function. The role will include contact with patients, carers, professionals (internal and external) and colleagues daily.

As well as being part of the Neighbourhood Mental Health Team, you will be liaising regularly with consultants and the clinical team, actioning daily admin tasks. You are required to have a high level of organisational skills and not only be able to be self-motivated but be a team player.

The ability to prioritise a busy workload and work flexibly to meet demand are essential requirements of the role as well as a good customer service focus, when dealing with internal and external enquires.

About us

At Herefordshire and Worcestershire Health and Care NHS Trust, we are working together to deliver outstanding care. We run community hospitals and community health services across Worcestershire and provide mental health and learning disability services across both Herefordshire and Worcestershire.

Our people (all 4500+ of them) provide services for people of all ages, experiencing both physical and/or mental health conditions from over 100 sites.

We will support you to thrive; offer flexible working options for a great work-life balance, help you fulfil your ambitions, and empower you to make positive changes within your team or service. We value diversity and encourage applications from people of all backgrounds, cultures, and ethnicities.

What we offer;

27 days leave plus bank holidays, increasing up to 33 days with long service
Generous NHS pension and enhanced pay when you work unsocial hours
Flexible and agile working opportunities
Great maternity, paternity, and adoption support
Wide range of supportive staff networks
Health and wellbeing opportunities

If you would like to know more, please visit our website.

We encourage you to read the attached applicant guidance notes.

Sharing your data - As a data controller we may sometimes need to process your data to pursue our legitimate business interests, for example to request a survey from you (optional), to support the Trusts understanding of where you gained interest in working for the Trust.

Date posted

10 April 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year

Contract

Permanent

Working pattern

Full-time

Reference number

C9798-1318

Job locations

Studdert Kennedy House

Spring Gardens

Worcester

Worcestershire

WR1 2AE

Job description

Job responsibilities

Administration duties specific to the role.

Providing support as required e.g. typing, data input, scanning, telephone cover, generic inbox management, liaison with patients and colleagues, appointment and diary management, maintaining accurate records, minuting of team meetings, day to day supervision of admin colleagues and problem solving.

The role may require contact with distressed and anxious patients; you will be provided with training and support to enable you to manage potentially challenging situations.

For full details of the duties and criteria for the role please refer to the job description and person specification attached.

Job description

Job responsibilities

Administration duties specific to the role.

The role may require contact with distressed and anxious patients; you will be provided with training and support to enable you to manage potentially challenging situations.

For full details of the duties and criteria for the role please refer to the job description and person specification attached.

Person Specification

Knowledge

Essential

Knowledge of the full range of Administrative/ Secretarial procedures.
Extensive knowledge of Microsoft Office Word/Excel/Outlook.
Medical Terminology.
Understanding of the Data.

Experience

Essential

Minimum of 3 years Administrative / Secretarial experience
Minute taking experience
Supervision/management of staff

Desirable

Previous relevant experience in an NHS environment

Qualifications

Essential

Relevant Level 3 Medical Secretary qualification (e.g. AMSPAR Medical Terminology)
OCR / RSA 3 or equivalent in Text / Word Processing
GCSE (Grade A-C) or equivalent in English Language
I understand that I will be asked to provide original certificates to verify my qualifications at point of offer

Additional Criteria

Essential

Willingness to commit to continuing professional development.
Professional manner, as a representative of the Trust you must have Tact and discretion for dealing with confidential information.
You understand that we will not provide sponsorship to work for this role.

Desirable

Ability to meet the travel requirements of the role

Skills and Abilities

Essential

Ability to challenge poor behaviour.
Role modelling good behaviour.
A positive attitude and able to act on feedback.
Ability to praise and be supportive to others .
Ability to communicate clearly and effectively in English in both verbal and written formats.
IT Skills these will be tested at interview.
Audio typing skills.
Minute taking skills.
Accuracy and attention to detail.
Good organisational skills.
Ability to demonstrate the ability to use initiative effectively

Desirable

Shorthand.

Person Specification

Knowledge

Essential

Knowledge of the full range of Administrative/ Secretarial procedures.
Extensive knowledge of Microsoft Office Word/Excel/Outlook.
Medical Terminology.
Understanding of the Data.

Experience

Essential

Minimum of 3 years Administrative / Secretarial experience
Minute taking experience
Supervision/management of staff

Desirable

Previous relevant experience in an NHS environment

Qualifications

Essential

Relevant Level 3 Medical Secretary qualification (e.g. AMSPAR Medical Terminology)
OCR / RSA 3 or equivalent in Text / Word Processing
GCSE (Grade A-C) or equivalent in English Language
I understand that I will be asked to provide original certificates to verify my qualifications at point of offer

Additional Criteria

Essential

Willingness to commit to continuing professional development.
Professional manner, as a representative of the Trust you must have Tact and discretion for dealing with confidential information.
You understand that we will not provide sponsorship to work for this role.

Desirable

Ability to meet the travel requirements of the role

Skills and Abilities

Essential

Ability to challenge poor behaviour.
Role modelling good behaviour.
A positive attitude and able to act on feedback.
Ability to praise and be supportive to others .
Ability to communicate clearly and effectively in English in both verbal and written formats.
IT Skills these will be tested at interview.
Audio typing skills.
Minute taking skills.
Accuracy and attention to detail.
Good organisational skills.
Ability to demonstrate the ability to use initiative effectively

Desirable

Shorthand.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.