Job summary
This vacancy is open to employees of Isle of Wight NHS
Trust and Portsmouth Hospitals University NHS Trust only.
Band 2: £13,478 a year (effective from 01/04/2026)
Part time hours: 20 Hours Per week
Base: Queen Alexandra Hospital, Southwick Hill Road,
Cosham, Portsmouth, PO6 3LY
We are looking for a motivated and customer focused
Assistant Supply Chain Coordinator to join our Procurement & Supply Chain
team within the Single Corporate Services partnership across Isle of Wight NHS
Trust and Portsmouth Hospitals University NHS Trust. This role will be based at
Queen Alexandra Hospital, Cosham.
This is an excellent opportunity for someone who enjoys
working in a fast paced environment and is committed to delivering high quality
service to clinical teams. You will play a vital role in ensuring that
essential goods and supplies reach the right place at the right time to support
patient care.
This is a hands on role that combines accuracy with physical
activity. You will be responsible for receiving, checking and processing
deliveries, which includes regular manual handling, lifting, carrying and
moving goods.
The role is an excellent entry point into the world of
Procurement and Supply Chain, offering the chance to build core skills, gain
experience within a large NHS organisation, and progress within a well structured
career pathway.
Main duties of the job
Specific Core Functions:
- Process routine information advising customers and work colleagues using persuasive skill to maximise cost effectiveness within the Supply Chain.
- Understand and follow routine Supply Chain Receipting Procedures to ensure the agreed levels of service are achieved.
- Maintain an acceptable working relationship with hospital departments ensuring quick and effective response to enquiries.
- Undertake any other assignments or duties allocated by the appropriate senior staff member.
- Take responsibility for ensuring goods delivered are correct against original order specification and suppliers delivery documentation.
- Take responsibility to ensure accurate data entry is carried out to meet input deadlines within supplies systems.
- To ensure the goods are made available in a timely manner for distribution on site by the portering services.
- To ensure that all delivery documentation is filed in such a way to allow quick and easy retrieval when required.
- Frequently works alone under guidance from the appropriate senior staff member on routine decisions whilst operating standard procedures.
- Ensure The Receipts and Distribution Point is maintained in a tidy condition to meet current Health & Safety regulations.
About us
NHS South of England Procurement Services (SOEPS) is hosted
by Portsmouth Hospitals University NHS Trust. We provide end-to-end procurement
and supply chain services for Isle of Wight NHS Trust and Portsmouth Hospitals
University NHS Trust as well as other NHS Clients including Hampshire and Isle
of Wight Integrated Care Board (ICB). The position is currently based in our
procurement office in Portsmouth.
The health and wellbeing of our staff is at the forefront of
everything we do. We are proud to be able to offer our staff some fantastic
benefits including our on-site Nursery, access to our free Beach Hut for those
long summer days, our on-site Wellness Centre including a gym and a swimming
pool, access to our fantastic staff networks including LGBTQ, Race Equality and
DisAbility, and awards ceremonies to recognise your achievements. We believe we
can offer support to all of our staff when they need it the most.
We welcome the unique contributions that you can bring in
terms of your education, opinions, culture, ethnicity, race, sex, gender
identity and expression, nation of origin, age, languages spoken, veterans
status, colour, religion, disability, sexual orientation, and beliefs.
Job description
Job responsibilities
Job purpose
- To accept, check and receipt onto the procurement system, all deliveries of goods required for Isle of Wight Healthcare NHS Trust
- To represent the department and deal with customer queries and complaints in a professional and positive way.
Job summary
- Proactively and positively contribute to the successful overall performance of the Trust.
- Deliver excellent levels of customer service to all patients/visitors and staff at the Trust.
- Develop effective ways of working and create strong partnerships and relationships with all stakeholders to support the implementation of the Governments policies on Health.
- Develop an organisational culture that fosters collaborative working among all staff groups, to ensure a focused commitment to delivering quality services and outcomes.
- Act as an advocate for the Trust & its contribution to the Health Service arena through creating effective partnerships and relationships with internal and external stakeholders.
- Comply with corporate governance structure in keeping with the principles and standards set out by the Trust.
- Support the Trust culture of collaborative, flexible cross-team working and commitment to delivering quality services and outcomes, which support the Governments policies on public health.
- If your employment is to a post that requires you to be registered with a professional body, the continuation of your employment is conditional upon you continuing to be registered with the appropriate professional body. The Trust will require evidence of current registration.
For additional information, please see attached Job description or contact Abigail Gubbey via email at Abigail.gubbey3@nhs.net.
Job description
Job responsibilities
Job purpose
- To accept, check and receipt onto the procurement system, all deliveries of goods required for Isle of Wight Healthcare NHS Trust
- To represent the department and deal with customer queries and complaints in a professional and positive way.
Job summary
- Proactively and positively contribute to the successful overall performance of the Trust.
- Deliver excellent levels of customer service to all patients/visitors and staff at the Trust.
- Develop effective ways of working and create strong partnerships and relationships with all stakeholders to support the implementation of the Governments policies on Health.
- Develop an organisational culture that fosters collaborative working among all staff groups, to ensure a focused commitment to delivering quality services and outcomes.
- Act as an advocate for the Trust & its contribution to the Health Service arena through creating effective partnerships and relationships with internal and external stakeholders.
- Comply with corporate governance structure in keeping with the principles and standards set out by the Trust.
- Support the Trust culture of collaborative, flexible cross-team working and commitment to delivering quality services and outcomes, which support the Governments policies on public health.
- If your employment is to a post that requires you to be registered with a professional body, the continuation of your employment is conditional upon you continuing to be registered with the appropriate professional body. The Trust will require evidence of current registration.
For additional information, please see attached Job description or contact Abigail Gubbey via email at Abigail.gubbey3@nhs.net.
Person Specification
Additional criteria
Essential
- Education to GCSE or equivalent, including Mathematics and English.
Desirable
- Education to GCSE or equivalent, including Mathematics and English.
Experience
Essential
- Experience of working in a service industry.
Qualifications
Essential
- Education to GCSE or equivalent, including Mathematics and English.
Desirable
- Warehouse or general retail experience.
- Training in moving and handling goods.
- Working towards an NVQ qualification.
Skills and Knowledge
Essential
- Ability to use a personal computer with knowledge of word processing, and Windows applications.
- Working knowledge of clerical and financial procedures.
- Ability to communicate in written and oral English.
- Ability to understand and work with financial, administrative and personnel processes and practices.
- Purchasing Procedures workshops.
- Good interpersonal skills Good administration skills.
- Well-developed influencing skills across hierarchies and disciplines.
- Ability to act and ensure delivery.
- Responsive and flexible attitude and approach.
Person Specification
Additional criteria
Essential
- Education to GCSE or equivalent, including Mathematics and English.
Desirable
- Education to GCSE or equivalent, including Mathematics and English.
Experience
Essential
- Experience of working in a service industry.
Qualifications
Essential
- Education to GCSE or equivalent, including Mathematics and English.
Desirable
- Warehouse or general retail experience.
- Training in moving and handling goods.
- Working towards an NVQ qualification.
Skills and Knowledge
Essential
- Ability to use a personal computer with knowledge of word processing, and Windows applications.
- Working knowledge of clerical and financial procedures.
- Ability to communicate in written and oral English.
- Ability to understand and work with financial, administrative and personnel processes and practices.
- Purchasing Procedures workshops.
- Good interpersonal skills Good administration skills.
- Well-developed influencing skills across hierarchies and disciplines.
- Ability to act and ensure delivery.
- Responsive and flexible attitude and approach.
