Job summary
This vacancy is open to employees of Isle of Wight NHS
Trust and Portsmouth Hospitals University NHS Trust only.
NHS Band 5: £32,073 - £39,043 per annum (effective date
1st April 2026)
Hours per Week: 37.5
Contract Type: Fixed Term (2 x FTC for 24 months and1 x
FTC for 18 Months)
The project Co-ordinator role will have a portfolio of
projects for which they will work with supervision or alongside various Project
Managers to support the successful initiation, planning, design, execution,
monitoring, controlling and closure of a project.
A project coordinator may be tasked, under supervision, with
the direct responsibility for implementation of part of a more complex project
or programme of work.
Main duties of the job
Specific Core Functions
- The Digital PMO Officer works within the digital project management office and provides guidance and support to Executives Directors, digital senior leadership team, programme and project managers, and any other team members who have an interest
- The post holder will also provide project support activities working closely with the Head of Digital PMO, Project and Programme Managers on projects and work packages. This will involve the business case development, all planning activities, risk, issue and action logs management, monitoring and co-ordination of tasks, and representing the Project Managers in their absence.
- When assigned to a project, the post holder will ensure that, together with the Project Manager, assigned project(s) produce the required deliverables within the defined quality, time, and cost constraints and to facilitate full realisation of identified benefits.
- Project manages a specific project within a site or health economy.
- Supports, facilitates and monitors progress of project within site(s) or health economy. Supports performance improvement.
- The post holder will also support the activities of the wider IM&T Digital Programmes services, providing administrative support to other senior IM&T leads.
About us
Working as a partnership, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this.
The vision for our single corporate services is to:
- Be an employer of choice for corporate talent, attracting and retaining people who share our values for excellence in care.
- Improve efficiency through simplified and standardised policies, processes, and systems, drawing on the best from both Trusts.
- Do things once and reduce any duplication on transactional tasks giving corporate staff the ability to focus on higher value and more diverse activities.
- Co-invest in the latest digital solutions and standardise our approach, meaning we do things once for both organisations.
- Improve learning and development opportunities and sharing best practice, upskilling both Trusts.
- Co-locate teams in purpose-built facilities on the Island and in Portsmouth to enable closer working and sharing.
- Build resilience for individuals and our teams.
The single corporate service is delivered across both organisations. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership.
Job description
Job responsibilities
To work within the digital teams to help deliver system wide health and social care projects.
Communication and Working Relationships:
- The post holder will be providing and receiving routine information orally, in writing or electronically to inform work colleagues, patients, clients, carers, the public or other external contacts. The communication will include providing and receiving complex or sensitive information.
- Building and managing delivery plans in line with agreed priorities
- Gathering and receiving information, often of a complex and sensitive nature.
Analytical and Judgement:
- Judgements involving a range of facts or situations, which require analysis or comparison of a range of options.
- Correlate and Analyse information on behalf of project managers from various sources and present to relevant project groups
- Summarise written information.
- Make a comparative assessment against known facts/information in order to highlight issues and produce trend related information.
- Analyse and monitor performance, workload or resource reports.
Planning and organising:
- Planning and organisation of straightforward tasks, activities, or programmes, some of which may be ongoing.
- Manage the organisation and planning of project meetings.
- Record and produce notes of project meetings to reflect a high level of accuracy and contextual awareness.
- Support the production of written reports and documents e.g. programme/project updates, including the writing of advanced drafts, supporting operational project leads. Provide high level support to projects/programmes, which will include undertaking specific pieces of work and managing and monitoring information.
Physical Skills:
- The post requires physical skills which are normally obtained through practice over a period of time or during practical training e.g. standard keyboard skills Patient Client Care.
- Assists patients/clients/relatives during incidental contacts.
- Assist and respond to enquiries from partners and other stakeholders.
Financial Management:
- Identify errors or problems and take necessary action to resolve them, e.g. by making a written record and raising financial queries with senior managers.
- Provide monitoring data to support budget management in a timely manner.
- Use office equipment safely and follow office procedures to maintain the security of office premises, reporting faults/failures to a responsible person.
For additional information please see attached Job description.
Job description
Job responsibilities
To work within the digital teams to help deliver system wide health and social care projects.
Communication and Working Relationships:
- The post holder will be providing and receiving routine information orally, in writing or electronically to inform work colleagues, patients, clients, carers, the public or other external contacts. The communication will include providing and receiving complex or sensitive information.
- Building and managing delivery plans in line with agreed priorities
- Gathering and receiving information, often of a complex and sensitive nature.
Analytical and Judgement:
- Judgements involving a range of facts or situations, which require analysis or comparison of a range of options.
- Correlate and Analyse information on behalf of project managers from various sources and present to relevant project groups
- Summarise written information.
- Make a comparative assessment against known facts/information in order to highlight issues and produce trend related information.
- Analyse and monitor performance, workload or resource reports.
Planning and organising:
- Planning and organisation of straightforward tasks, activities, or programmes, some of which may be ongoing.
- Manage the organisation and planning of project meetings.
- Record and produce notes of project meetings to reflect a high level of accuracy and contextual awareness.
- Support the production of written reports and documents e.g. programme/project updates, including the writing of advanced drafts, supporting operational project leads. Provide high level support to projects/programmes, which will include undertaking specific pieces of work and managing and monitoring information.
Physical Skills:
- The post requires physical skills which are normally obtained through practice over a period of time or during practical training e.g. standard keyboard skills Patient Client Care.
- Assists patients/clients/relatives during incidental contacts.
- Assist and respond to enquiries from partners and other stakeholders.
Financial Management:
- Identify errors or problems and take necessary action to resolve them, e.g. by making a written record and raising financial queries with senior managers.
- Provide monitoring data to support budget management in a timely manner.
- Use office equipment safely and follow office procedures to maintain the security of office premises, reporting faults/failures to a responsible person.
For additional information please see attached Job description.
Person Specification
Qualifications
Essential
- First degree or equivalent experience plus further training and experience to diploma level equivalent.
Desirable
- Project Management Qualification.
Experience
Essential
- Experience of supporting the development of standard activities.
- Experience of supporting the delivery of the deployment of standard processes.
- Experience of devising and maintaining standard templates to record and measure deployment activities.
- Experience in identifying process gaps and devising methods to close those gaps.
- Experience of delivering training.
- Experience of building networks of associates in different functions.
- Experience of supporting planning activities for organisation-wide change activities.
- Experience of successful support to a projects' implementation and delivery.
Desirable
- Experience of successful project management and delivery.
Skills and Knowledge
Essential
- Knowledge and experience of supporting multiple projects.
- Experience of identifying roadblocks to successful project delivery.
- Experience of escalating project risks effectively.
- Experience of reporting on project delivery schedules.
Person Specification
Qualifications
Essential
- First degree or equivalent experience plus further training and experience to diploma level equivalent.
Desirable
- Project Management Qualification.
Experience
Essential
- Experience of supporting the development of standard activities.
- Experience of supporting the delivery of the deployment of standard processes.
- Experience of devising and maintaining standard templates to record and measure deployment activities.
- Experience in identifying process gaps and devising methods to close those gaps.
- Experience of delivering training.
- Experience of building networks of associates in different functions.
- Experience of supporting planning activities for organisation-wide change activities.
- Experience of successful support to a projects' implementation and delivery.
Desirable
- Experience of successful project management and delivery.
Skills and Knowledge
Essential
- Knowledge and experience of supporting multiple projects.
- Experience of identifying roadblocks to successful project delivery.
- Experience of escalating project risks effectively.
- Experience of reporting on project delivery schedules.
