Isle of Wight NHS Trust

Recruitment Administrator

The closing date is 08 February 2026

Job summary

Getting the right person into the right role is only half the battle. The real work begins when an offer is made. As an Onboarding Coordinator, you are responsible for the critical transition from "applicant" to "colleague."

Main duties of the job

Working across the Isle of Wight and Portsmouth Hospitals University NHS Trusts, you will ensure that every new starter is compliant, supported, and ready to contribute to patient care. You will work strictly to NHS Employment Check Standards, ensuring that safety and quality are maintained before a candidate commences their employment.

About us

Working as a partnership, both the Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this.

Date posted

23 January 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year

Contract

Permanent

Working pattern

Full-time

Reference number

REF1992E

Job locations

Lakeside North Harbour

Western Road, Cosham, Portsmouth

PO6 3EN

Job description

Job responsibilities

Champion the Candidate Journey: Proactively manage the onboarding process for new starters, acting as their primary point of contact and ensuring they feel integrated into the workforce from day one.

Rigorous Compliance: Undertake all essential pre-employment checks including Right to Work (RTW), DBS, references, and professional qualifications and registrations.

Coordination: Liaise between the recruitment team and candidates to manage expectations, resolve delays, and agree on start dates.

Administrative Excellence: Maintain accurate electronic records across HR systems, ensuring all paperwork is processed promptly so that new employees are paid correctly and on time.

Collaborative Support: Work across the recruitment team to support colleagues during busy periods and contribute your voice to how the team evolves its processes.

Job description

Job responsibilities

Rigorous Compliance: Undertake all essential pre-employment checks including Right to Work (RTW), DBS, references, and professional qualifications and registrations.

Coordination: Liaise between the recruitment team and candidates to manage expectations, resolve delays, and agree on start dates.

Administrative Excellence: Maintain accurate electronic records across HR systems, ensuring all paperwork is processed promptly so that new employees are paid correctly and on time.

Collaborative Support: Work across the recruitment team to support colleagues during busy periods and contribute your voice to how the team evolves its processes.

Person Specification

Qualifications

Essential

NVQ Level 3 in Business Administration or equivalent.

Experience

Essential

Experience: Proven experience in a busy office environment, specifically handling complex systems and data entry.
Communication: The ability to handle sensitive information with tact and the resilience to deal with callers who may be distressed or under pressure.
Fluctuating Priorities: The ability to move between high-concentration tasks (data entry and auditing) and high-engagement tasks (handling urgent enquiries) without losing focus.

Person Specification

Qualifications

Essential

NVQ Level 3 in Business Administration or equivalent.

Experience

Essential

Experience: Proven experience in a busy office environment, specifically handling complex systems and data entry.
Communication: The ability to handle sensitive information with tact and the resilience to deal with callers who may be distressed or under pressure.
Fluctuating Priorities: The ability to move between high-concentration tasks (data entry and auditing) and high-engagement tasks (handling urgent enquiries) without losing focus.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.