Job summary
Do you enjoy a challenge? Do you have a keen eye for detail with strong administration skills? Do you want to play a key role in the provision of health records and information? If so, we are seeking enthusiastic and highly motivated individuals to join our expanding Information Governance Team.
Main duties of the job
Your role will be to ensure both Trusts meet their legal and regulatory obligations associated with information governance and to ensure that there are robust arrangements in place to continue to be well led organisations. This includes assurance and escalation as necessary.
About us
Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service (SCS) is essential for us to support our clinical and operational services, and our wider transformation programme. This vacancy is part of the Single Corporate Services Division
Our vision is for SCS:
Be an employer of choice for corporate talent, attracting and retaining people who share our values for excellence in care and welcome the opportunity to benefit from the broad range of flexible career and development opportunities we can offer.
Improve efficiency through simplified and standardised policies, processes, and systems, drawing on the best from both Trusts.
Do things once and reduce any duplication on transactional tasks giving corporate staff the ability to focus on higher value and more diverse activities.
Co-invest in the latest digital solutions and standardise our approach, meaning we do things once for both organisations.
Improve learning and development opportunities and sharing best practice, upskilling both Trusts.
Co-locate teams in purpose-built facilities on the Island and in Portsmouth to enable closer working and sharing.
Build resilience for individuals and our teams.
The SCS is delivered across IWT or PHU , you may be based at either and be required to undertake business travel between sites.
Job description
Job responsibilities
This vacancy is open to employees of Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust only.
Location - Mitchell Way, Portsmouth PO3 5PE
Band: 3 Salary £24,937- £26,598 per annum
Hours: 37.5 per week
Contract Type: Permanent contract
Key Responsibilities :
- To provide an administrative support service to the Information Governance (IG) Team, assisting with the daily processing of Subject Access Requests and Freedom of Information Requests, ensuring compliance with relevant legislation, Policies and Trust guidelines.
- You will be the first point of contact for all IG queries and will be responsible for assigning these to the correct team member or responding directly.
- You willbe responsible for the processing of subject access requests and if required escalating queries or potential breaches in timescales.
- You will be responsible for the day to day recording of Subject Access Requests, ensuring all requests are logged on the system and managed in a way that enables the Trust to comply with the requirements of the relevant legislation.
- You will be responsible for liaising with clinical services to ensure that relevant exemptions are applied correctly
- You will be responsible for reviewing records and applying the Third Party Exemptions within the Data Protection legislation
For further information please refer to the enclosed Job Description
Job description
Job responsibilities
This vacancy is open to employees of Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust only.
Location - Mitchell Way, Portsmouth PO3 5PE
Band: 3 Salary £24,937- £26,598 per annum
Hours: 37.5 per week
Contract Type: Permanent contract
Key Responsibilities :
- To provide an administrative support service to the Information Governance (IG) Team, assisting with the daily processing of Subject Access Requests and Freedom of Information Requests, ensuring compliance with relevant legislation, Policies and Trust guidelines.
- You will be the first point of contact for all IG queries and will be responsible for assigning these to the correct team member or responding directly.
- You willbe responsible for the processing of subject access requests and if required escalating queries or potential breaches in timescales.
- You will be responsible for the day to day recording of Subject Access Requests, ensuring all requests are logged on the system and managed in a way that enables the Trust to comply with the requirements of the relevant legislation.
- You will be responsible for liaising with clinical services to ensure that relevant exemptions are applied correctly
- You will be responsible for reviewing records and applying the Third Party Exemptions within the Data Protection legislation
For further information please refer to the enclosed Job Description
Person Specification
Qualifications
Essential
- G.C.S.E (or equivalent) grade 4 or above in English and Maths.
- NVQ Level 3 (or equivalent
Experience
Essential
- Practical experience of Microsoft Office applications e.g. Word, Excel, etc.
- Excellent verbal, telephone, and written communication skills
- Effective general administration duties
Person Specification
Qualifications
Essential
- G.C.S.E (or equivalent) grade 4 or above in English and Maths.
- NVQ Level 3 (or equivalent
Experience
Essential
- Practical experience of Microsoft Office applications e.g. Word, Excel, etc.
- Excellent verbal, telephone, and written communication skills
- Effective general administration duties
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
