Electronic Document and Records Management System Programme Manager

Job description

Job responsibilities

Key working relationships

Informatics department including but not limited to digital services, technical solutions and digital teams as well as senior management.

Programme and Project stakeholders, governance bodies, working groups and delivery teams. Including clinical staff and other stakeholders across the Trusts at all levels including executives, senior clinicians and managers, Transformation and Service Improvement teams

Third party product and service suppliers

National bodies, Integrated Care System, Wider healthcare community

General duties

Responsible for presenting programme information to large audiences including Trust Exec and external bodies negotiating and influencing regarding the development and approval of new business cases.

Responsible for ensuring all stakeholders are updated and engaged on the progress of the programme.

Produce and present robust, reliable, and valid options appraisals and recommendations for complex and sensitive very large and large-scale digital change programmes.

Liaise with relevant patient groups regarding future and ongoing programmes and the suitability of solutions.

Produce and keep under continual review programme and project business cases to assess financial and strategic viability and feasibility using business case analysis of the delivery plan, costs, quality assumption, scope, benefits, risk, and strategic priorities.

Produce regular progress reports to steering group, DPDG and Trust and ICS Executives as required.

Act and interpret technical national guidance for programmes and projects, analysing and translating guidance for non-technical audiences.

Create, maintain and updates programme and project plans for very large-scale digital change. Plan and organise the programme and project artifacts, design and delivery activities over the next two years.

Lead the development and successful implementation of policy or service changes required as a result of the programmes and projects, in collaboration with project and service managers. For example, Trust-wide digital security policies or new solutions and associated new procedures.

Lead the development, improvement and implementation of the EDRMS methodology, policies, practices, and artefacts.

Delegated budget holder for very large change programmes with an external spend budget of greater than £2m. Included robust financial control and reporting to Trust and ICS governance bodies as appropriate. Responsible for negotiating contracts, commercial terms, and Service Level Agreements (SLAs) with third party suppliers.

Act as Line manager for EDRMS team members and matrix programme and project teams ensuring all staff receive an annual appraisal, objective setting, and personal development plan. As well as management of absence, disciplinary, grievance and performance management of team as per Trust policy.

Provide programme and project management consultancy support, quality assurance, training and coaching to EDRMS team, and the EDRMS programmes and projects, across the full programme and project lifecycle.

Design, develop and maintain all programme and project management artefacts and documentation pertaining to programme and project responsibilities. This includes specifications for new software solutions (some Trusts-wide), liaising between multiple clinical teams to capture requirements and relay to product specialists/suppliers

Person Specification

Qualifications

Essential

• Relevant Bachelor Degree (Tech, Business, Change) or equivalent knowledge/experience.
• Relevant Higher Degree (Masters or higher in Tech, Business, Change) or equivalent.
• Recognised Programme and Project Management qualification to practitioner level.
• Evidence of recent professional development.

Experience

Essential

• Extensive experience managing and delivering full programme/project lifecycle (including pre-project phases) and supplier management for large programmes.
• Staff line management and development experience.
• Experience presenting complex and technical information, including to Executive Boards.
• Project/Programme management skills (e.g., agile and waterfall methodologies).
• Strong knowledge of standard programme/project artefacts (creation, review, reporting).
• Ability to analyse complex technical information and present it to varied audiences.
• Capacity to identify and apply technical and clinical knowledge relevant to specific contexts.
• Risk and issue identification with effective mitigation strategy development.
• Intellectual flexibility, openness to feedback, and learning mindset.
• Influencing and negotiation skills, including constructively challenging current practices.
• Information Governance (IG) and Digital Technology compliance knowledge.
• Standard keyboard skills (touch typing).

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Isle of Wight NHS Trust

Address

Building 4000, Lakeside

North Harbour

Cosham

Hampshire

PO6 3EN

Employer's website

https://www.iow.nhs.uk/ (Opens in a new tab)