Subject Access Request Clerical Administrator

Isle of Wight NHS Trust

The closing date is 28 February 2025

Job summary

This vacancy is open to internal candidates from Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust

Band: 2 Salary £23,615 per annum

Hours: 37.5 per week

Contract Type: Temporary 12 months.

Do you enjoy a challenge? Do you have a keen eye for detail with strong administration skills? Do you want to play a key role in the provision of health records and information? If so, we are seeking an enthusiastic and highly motivated individual to join our expanding Information Governance Team.

Main duties of the job

You will support the Information Governance Team in processing Subject Access requests by using multiple data sources to compile health records to fulfil requests.

This will include the retrieval and copying of patient's physical health records, supporting with identification checks, retrieval of information from a small number of computer systems and supporting the Team with inbox management.

Please note, this position has also been advertised on the Isle of Wight NHS Trusts jobs page. If you are interested in this position and wish to apply, there is no requirement for you to submit two separate applications.

About us

Our vision for Single Corporate ServicesIsle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.

This vacancy is part of the Single Corporate Services Division.

Why are we changing the way we deliver Corporate Services?Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme.

The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.

Date posted

21 February 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£23,615 a year pro rata, per annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

470-24-106-COR

Job locations

Portsmouth Hospitals University NHS Trust

Mitchell Way

Portsmouth

PO3 5PE

Job description

Job responsibilities

Job summary

To support the Information Governance in the processing of Subject Access Requests received into the Trust Portsmouth Hospitals University NHS Trust).
Use multiple data sources and computer systems to compile health records to fulfil Subject Access Request and redact where necessary.
To assist the wider Information Governance team in ensuring high standards of InformationGovernance are implemented and maintained throughout the Trust

Job description

Job responsibilities

Job summary

To support the Information Governance in the processing of Subject Access Requests received into the Trust Portsmouth Hospitals University NHS Trust).
Use multiple data sources and computer systems to compile health records to fulfil Subject Access Request and redact where necessary.
To assist the wider Information Governance team in ensuring high standards of InformationGovernance are implemented and maintained throughout the Trust

Person Specification

Qualifications

Essential

GCSE English and Maths

Desirable

NVQ 2 or relevant equivalent experience

Person Specification

Qualifications

Essential

GCSE English and Maths

Desirable

NVQ 2 or relevant equivalent experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information