Administration Support Officer

Isle of Wight NHS Trust

The closing date is 26 February 2025

Job summary

This role is open internally only for candidates from Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust.

Band 3 - Salary £24,071 - £25,674 ( Pro- rata)

Hours:Part-time (minimum of 28 hours per week) or Full-time (maximum of 37.5 hours per week).

Contract Type:Permanent

An exciting opportunity has arisen for an enthusiastic individual with a high level of organisational, communication and administrative skills.

Main duties of the job

You will be part of a dynamic team who are responsible for supporting the delivery of all elements of the Trust strategy and specific programmes and projects. The team also ensures that the appropriate frameworks and processes are in place to co-ordinate and manage the annual operational / business planning process.

This is a permanent opportunity for an engaging, motivated person who has the ability to work unsupervised, providing high quality and effective clerical and administrative support to the Planning and Strategy Team. We are looking for an individual who is IT proficient, with plenty of drive and initiative. If you want to be part of a high performing, very friendly team, we'd love to hear from you.

About us

Our vision for Single Corporate ServicesIsle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.

This vacancy is part of the Single Corporate Services Division.

Why are we changing the way we deliver Corporate Services?Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme.

The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.

Date posted

20 February 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year pro rata, per annum

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

470-24-103-COR

Job locations

St Mary's Hospital

Parkhurst Road

Newport

PO30 5TG

Job description

Job responsibilities

The right candidate will play a key role in supporting the Strategy function across the breadth of its portfolio. This will range from providing administrative support to:

The Joint Business Case Review Committee (BCRC) process.
Co-ordination of the Trust level projects and Benefits management system.
The creation of the annual operational plan.
The delivery of Trusts Strategy through Strategic Initiatives, True Norths and Breakthrough Objectives.
A portfolio of the programmes and projects.

Job description

Job responsibilities

The right candidate will play a key role in supporting the Strategy function across the breadth of its portfolio. This will range from providing administrative support to:

The Joint Business Case Review Committee (BCRC) process.
Co-ordination of the Trust level projects and Benefits management system.
The creation of the annual operational plan.
The delivery of Trusts Strategy through Strategic Initiatives, True Norths and Breakthrough Objectives.
A portfolio of the programmes and projects.

Person Specification

Qualifications

Essential

Accredited secretarial / admin / business qualification or course (e.g. RSA, NVQ Level 3, BTEC or equivalent level of experience)
Communication skills level 1 or equivalent

Person Specification

Qualifications

Essential

Accredited secretarial / admin / business qualification or course (e.g. RSA, NVQ Level 3, BTEC or equivalent level of experience)
Communication skills level 1 or equivalent

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information