Contracts Assistant

Isle of Wight NHS Trust

This job is now closed

Job summary

INTERNAL IOW AND PHU APPLICANTS ONLY

Location: Dependent on current base site, with potential for across site working, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust (frequency of visits to each site, to be agreed locally)

Main duties of the job

Key Responsibilities:

To be the custodian and central point of contact for NHS Clinical Contracts for both organisations
To constantly develop and managing a system which stores a library of contractual documentation
Provide contract support Trust managers, facilitating enquires to the correct team members portfolio

Skills & Experience:

Extensive experience of managing small projects, updating actions trackers and taking minutes
Proficient diary management skills using Microsoft office applications
Excellent ability to communicate effectively, both orally and in writing within the two Trusts and with external organisations

About us

Our vision for Single Corporate ServicesIsle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.

This vacancy is part of the Single Corporate Services Division.

Date posted

11 February 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year pro rata, per annum

Contract

Permanent

Working pattern

Full-time

Reference number

470-24-0076-COR

Job locations

Queen Alexandra Hospital

Southwick Hill Road, Cosham

Portsmouth

PO6 3LY

Job description

Job responsibilities

Why are we changing the way we deliver Corporate Services?Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme.

The vision for our single corporate services is to:

Be an employer of choice for corporate talent, attracting and retaining people who share our values for excellence in care and welcome the opportunity to benefit from the broad range of flexible career and development opportunities we can offer.
Improve efficiency through simplified and standardised policies, processes, and systems, drawing on the best from both Trusts.
Do things once and reduce any duplication on transactional tasks giving corporate staff the ability to focus on higher value and more diverse activities.
Co-invest in the latest digital solutions and standardise our approach, meaning we do things once for both organisations.
Improve learning and development opportunities and sharing best practice, upskilling both Trusts.
Co-locate teams in purpose-built facilities on the Island and in Portsmouth to enable closer working and sharing.
Build resilience for individuals and our teams.

The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.

On Friday 1 November 2024 corporate support services from Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) came together to form a single Corporate Services Division. This division will support services across IWT and PHU to develop clinically and financially sustainable services for all our patients and communities. We have a long partnership and now this has been formalised we are progressing our plans to transform our clinical services, corporate and support services, governance and leadership to provide innovative patient care and the best possible outcomes for our patients and communities.

The IWT/PHU Finance single corporate hub is seeking applications from highly motivated and qualified individuals for the position of Contracts Assistant, Band 4. This is an exciting opportunity to join a dynamic team committed to supporting clinical and operational teams deliver high quality patient care.

We encourage individuals with experience in coordinating the activities of a small team, managing small projects and excellent record keeping skills to apply. This position offers an opportunity to grow professionally in a collaborative, fast-paced, financial directive with links to all areas of both Trusts.

Please note, this position has also been advertised on the Portsmouth Hospitals University Trust's jobs page. If you are interested in this position and wish to apply, there is no requirement for you to submit two separate applications.

For further details, please see enclosed Job Description.

Please note your application may be transferred to the Isle of Wight Applicant Tracking System (ATS) if you are selected for an interview.

Job description

Job responsibilities

The vision for our single corporate services is to:

Be an employer of choice for corporate talent, attracting and retaining people who share our values for excellence in care and welcome the opportunity to benefit from the broad range of flexible career and development opportunities we can offer.
Improve efficiency through simplified and standardised policies, processes, and systems, drawing on the best from both Trusts.
Do things once and reduce any duplication on transactional tasks giving corporate staff the ability to focus on higher value and more diverse activities.
Co-invest in the latest digital solutions and standardise our approach, meaning we do things once for both organisations.
Improve learning and development opportunities and sharing best practice, upskilling both Trusts.
Co-locate teams in purpose-built facilities on the Island and in Portsmouth to enable closer working and sharing.
Build resilience for individuals and our teams.

For further details, please see enclosed Job Description.

Please note your application may be transferred to the Isle of Wight Applicant Tracking System (ATS) if you are selected for an interview.

Person Specification

Qualifications and Skills & Knowledge

Essential

Relevant degree/high level business qualification and/or equivalent NHS work experience.
Ability to interpret and present complex, sensitive, contentious or technical information in a user-friendly and understandable manner.

Desirable

Knowledge and/ or experience of the NHS Contracts function.
Experience of formulating and/or implementing clinical/marketing/business strategies

Person Specification

Qualifications and Skills & Knowledge

Essential

Relevant degree/high level business qualification and/or equivalent NHS work experience.
Ability to interpret and present complex, sensitive, contentious or technical information in a user-friendly and understandable manner.

Desirable

Knowledge and/ or experience of the NHS Contracts function.
Experience of formulating and/or implementing clinical/marketing/business strategies

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information