Job summary
INTERNAL IOW AND PHU APPLICANTS ONLY
Location: Across sites, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust (frequency of visits to each site, to be agreed locally)Position Type Part Time : 13.5 hours per week
Salary Band 4: £26,530 - £29,114 pro rata, per annum
The Medical HR Coordinator role provides an effective and efficient comprehensive advisory and administration service to all resident doctors, both Deanery Trainees and Locally Employed Doctors, ensuring the service provided meets agreed quality standards and all processes are delivered to agreed key performance indicators.
Please note this position has also been advertised on the Portsmouth Hospitals University Trust's jobs page. If you are interested in this position and wish to apply, there is no requirement for you to submit two separate applications.
Main duties of the job
Job purpose
The purpose of this role is to provide a full and effective comprehensive range of administrative support to the senior medical workforce in various aspects of their terms and conditions for Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust. This includes overseeing activities such as appraisal, revalidation, job planning, and administering the IT systems PReP (Premier IT Revalidation e-Portfolio) and RL Datix eAppraisal and eJobPlan and liaising with the system leads.
Key responsibilities will include being the primary point of contact for all medical appraisal and revalidation issues, providing guidance on job plans and their recording on PReP and RL Datix, and assisting in coordinating important meetings and activities related to Job Planning Committee, and more. Additionally, maintaining relationships with key stakeholders within the Trust and ensuring compliance with GMC revalidation requirements will be essential aspects of this role.
This position requires excellent communication and organisational skills, the ability to handle complex queries and sensitive information, and a proactive approach to meeting deadlines and responsibilities. The post holder will be expected to work both independently and collaboratively within the team, supporting the Medical Director, Trust Appraisal Lead, and Medical HR Specialists in fulfilling the Trusts' obligations regarding medical workforce management and compliance with regulatory standards.
About us
Our vision for Single Corporate ServicesIsle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.
This vacancy is part of the Single Corporate Services Division.
Why are we changing the way we deliver Corporate Services?Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme.
For further information, please read the attached document outlining the vision for our single corporate services.
The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally
Job description
Job responsibilities
Job Summary
- The post holder will help to support the medical workforce across all aspects of their terms and conditions, including appraisal, revalidation, job planning, and will administer the IT systems that support this. Currently PReP in Portsmouth and RL Datix (Allocate) in the Isle of Wight.
- The post holder will be the first point of contact for all issues relating to medical appraisal and revalidation and the current electronic appraisal and job planning systems, and will work with the Medical HR Specialists, Trust Appraisal Leads and Medical Directors to ensure that the Trusts meet their obligations regarding GMC revalidation requirements.
- The post holder will advise on queries on job plans and how these are recorded onto the electronic systems.
- Under the direction of the Medical HR Specialists, the post holder will also assist in the coordination of Job Planning Consistency meetings, Doctors and Dentists Negotiating Committee meetings, ensuring that deadlines are met and that activities are planned in a timely and effective manner.
Job description
Job responsibilities
Job Summary
- The post holder will help to support the medical workforce across all aspects of their terms and conditions, including appraisal, revalidation, job planning, and will administer the IT systems that support this. Currently PReP in Portsmouth and RL Datix (Allocate) in the Isle of Wight.
- The post holder will be the first point of contact for all issues relating to medical appraisal and revalidation and the current electronic appraisal and job planning systems, and will work with the Medical HR Specialists, Trust Appraisal Leads and Medical Directors to ensure that the Trusts meet their obligations regarding GMC revalidation requirements.
- The post holder will advise on queries on job plans and how these are recorded onto the electronic systems.
- Under the direction of the Medical HR Specialists, the post holder will also assist in the coordination of Job Planning Consistency meetings, Doctors and Dentists Negotiating Committee meetings, ensuring that deadlines are met and that activities are planned in a timely and effective manner.
Person Specification
Qualifications and Experience
Essential
- Educated to A - level/Level 4 NVQ or equivalent level of knowledge
- Experience of working in a healthcare office environment
- Meeting organisation including minute taking
- Competent user of MS Office packages, specifically Word, Excel, Outlook and Teams
Desirable
- Previous experience in working with/alongside the medical profession
- Previous experience in working in HR
- Knowledge of Consultant and SAS Terms and Conditions of Service
- Knowledge or awareness of medical revalidation
Person Specification
Qualifications and Experience
Essential
- Educated to A - level/Level 4 NVQ or equivalent level of knowledge
- Experience of working in a healthcare office environment
- Meeting organisation including minute taking
- Competent user of MS Office packages, specifically Word, Excel, Outlook and Teams
Desirable
- Previous experience in working with/alongside the medical profession
- Previous experience in working in HR
- Knowledge of Consultant and SAS Terms and Conditions of Service
- Knowledge or awareness of medical revalidation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
