Travel, Transport and Car Park Administrator

Isle of Wight NHS Trust

This job is now closed

Job summary

INTERNAL IOW AND PHU APPLICANTS ONLY

Location: Across sites, both Isle of Wight NHS Trust and Portsmouth Hospitals University Trust ( frequency of visits to each site, to be agreed locally) Band: 3 : Salary £24,071 - £25,674Hours: Full time : 37.5 hours per weekContract Type : Permanent

Are you a highly organised, customer-focused individual with a keen eye for detail? Join our Estates and Facilities Team as a Travel, Transport, and Car Parking Administration Assistant and play a vital role in ensuring the smooth operation of our staff car parking scheme.

You'll act as the first point of contact for car parking enquiries, ensuring a timely and customer-focused service. You'll manage the staff car parking database, oversee payroll deductions, and conduct periodic audits of car park usage to ensure compliance with Trust policies. Additionally, you'll actively contribute to the wider travel and transport agenda, assisting in the development of initiatives that support sustainable and efficient travel for staff.

At PHU, we understand the importance of every role, and our dedicated Transport Team plays a crucial part in ensuring the seamless operation of essential healthcare services. By joining our team, you'll be part of a trusted and innovative organisation that makes a real difference to the lives of people across our community.

Main duties of the job

Key Responsibilities :

o Act as the first point of contact for all staff car parking enquiries, providing excellent customer service.o Manage and maintain the staff car parking database and ensure accurate records.o Process payroll instructions related to car parking deductions and liaise with external payroll providers.o Conduct occasional audits of car parks, issuing warning letters and addressing non-compliance with parking policies.o Assist in reviewing and updating Trust car parking policies, providing suggestions for improvement.o Coordinate the renewal of staff car parking permits, including liaising with temporary staff during busy periods.o Raise invoices for external organisations funding car parking for their staff.o Support general office administration tasks, including correspondence, report creation, and maintaining office supplies.o Actively contribute to the development and implementation of travel and transport initiatives, promoting sustainable travel options where possible.o Support Trust sustainability and climate change initiatives.

This is an excellent opportunity to combine administrative expertise with a commitment to improving travel and transport services.

About us

Our vision for Single Corporate Services Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.

This vacancy is part of the Single Corporate Services Division.

Why are we changing the way we deliver Corporate Services?Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme.

For further information, please read the attached document outlining the vision for our single corporate services.

The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.

Date posted

31 January 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year pro rata, per anunum

Contract

Permanent

Working pattern

Full-time

Reference number

470-24-0039-COR

Job locations

Queen Alexandra Hospital

Southwick Hill Road, Cosham

Portsmouth

PO6 3LY

Job description

Job responsibilities

For further details, please see enclosed Job Description.

Please note, this position has also been advertised on the Portsmouth Hospitals University Trust's jobs page. If you are interested in this position and wish to apply, there is no requirement for you to submit two separate applications.

Please note your application may be transferred to the Portsmouth Hospitals University NHS Trust Applicant Tracking System (ATS) if you are selected for an interview.

Job description

Job responsibilities

For further details, please see enclosed Job Description.

Please note your application may be transferred to the Portsmouth Hospitals University NHS Trust Applicant Tracking System (ATS) if you are selected for an interview.

Person Specification

Qualifications and Skills & Knowledge

Essential

IT experience preferably in the use of Microsoft Office
Experience working in a complex organisational environment, either in the NHS, elsewhere in the public sector or voluntary sector organisation.
Ability to handle sensitive and confidential information with discretion

Desirable

Knowledge of car parking management systems

Person Specification

Qualifications and Skills & Knowledge

Essential

IT experience preferably in the use of Microsoft Office
Experience working in a complex organisational environment, either in the NHS, elsewhere in the public sector or voluntary sector organisation.
Ability to handle sensitive and confidential information with discretion

Desirable

Knowledge of car parking management systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information