Isle of Wight NHS Trust

Organisational Development Administrator

This job is now closed

Job summary

Internal Only

Calling all Administrators! As part of the Single Corporate Service, we are recruiting for a fantastic opportunity within our Organisational Development (OD) Team across both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust.

The Organisational Development Team is delivering key work-streams around leadership, culture, talent management, employee experience, engagement, wellbeing and coaching.

Are you an experienced administrator, looking to develop your skills?Can you manage competing priorities and deliver with a high level of accuracy?

This vacancy is part of the Single Corporate Services Division.

Our vision for Single Corporate Services

Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.

Why are we changing the way we deliver Corporate Services?Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme.

Main duties of the job

In this busy role based on site(at either Lakeside, North Harbour, or St. Marys Hospital, Isle of Wight) and working from the comfort of your home, you will provide general administrative support to assist in the organisation and administration of OD programmes and events. The duties will largely involve:

Handling room bookings
Preparing PowerPoint slides, workbooks and handouts for facilitators and events
Distributing joining instructions for delegates and recording attendance
Filling, photocopying, word processing, compiling spreadsheets and developing marketing material.

Additionally, you will be the first point of contact for enquiries from staff signposting employees to appropriate development, support and OD interventions, therefore excellent communication and customer service skills are essential.

This is a truly exciting time to join this vital, busy, happy team and we look forward to receiving your application! If this appeals to you, do not delay, apply today!

About us

The vision for our single corporate services is to:

Be an employer of choice for corporate talent, attracting and retaining people who share our values for excellence in care and welcome the opportunity to benefit from the broad range of flexible career and development opportunities we can offer.
Improve efficiency through simplified and standardised policies, processes, and systems, drawing on the best from both Trusts.
Do things once and reduce any duplication on transactional tasks giving corporate staff the ability to focus on higher value and more diverse activities.
Co-invest in the latest digital solutions and standardise our approach, meaning we do things once for both organisations.
Improve learning and development opportunities and sharing best practice, upskilling both Trusts.
Co-locate teams in purpose-built facilities on the Island and in Portsmouth to enable closer working and sharing.
Build resilience for individuals and our teams.

The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.

Date posted

15 January 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year

Contract

Permanent

Working pattern

Full-time

Reference number

REF1161U

Job locations

Lakeside

North Harbour

Cosham

PO6 3EZ

Job description

Job responsibilities

For further details, please see enclosed Job Description

Please note your application may be transferred to the Portsmouth Hospitals University NHS Trust applicant tracking system (ATS) if you are selected for an interview.

Job description

Job responsibilities

For further details, please see enclosed Job Description

Please note your application may be transferred to the Portsmouth Hospitals University NHS Trust applicant tracking system (ATS) if you are selected for an interview.

Person Specification

Qualifications

Essential

Certificate/NVQ 3 level qualification or equivalent relevant experience in an administrative discipline
Demonstrable Microsoft Office Skills
Experience of Administration
An applied understanding of Human Resources/ Organisational Development/ Wellbeing

Experience

Essential

Experience of an office environment
Microsoft Office experience
Experience of working in the NHS or a government/public body
Experience of using Virtual Platforms eg. Microsoft Teams, Zoom etc to support the delivery of training.

Desirable

Experience of ESR
Experience of Web site maintenance (SharePoint and SiteKit web software)
Experience of the IPROC or equivalent purchasing systems
Experience of Oracle Learning Management system (part of the Electronic Staff Record system) or similar

Person Specification

Qualifications

Essential

Certificate/NVQ 3 level qualification or equivalent relevant experience in an administrative discipline
Demonstrable Microsoft Office Skills
Experience of Administration
An applied understanding of Human Resources/ Organisational Development/ Wellbeing

Experience

Essential

Experience of an office environment
Microsoft Office experience
Experience of working in the NHS or a government/public body
Experience of using Virtual Platforms eg. Microsoft Teams, Zoom etc to support the delivery of training.

Desirable

Experience of ESR
Experience of Web site maintenance (SharePoint and SiteKit web software)
Experience of the IPROC or equivalent purchasing systems
Experience of Oracle Learning Management system (part of the Electronic Staff Record system) or similar

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.