Job summary
Internal Only
We are recruiting for a Rota Co-ordinatorwho wishes to join #TeamIOWNHS. You should share our passion and drive to ensure that our patients receive quality and compassionate care and work with us to ensure the Trust continues its journey towards "great people, great place".
Main duties of the job
Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.
For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
We are passionate about providing excellent CARE, which is why our values are Compassion, Accountable, Respect and Everyone counts. Our mission is to make sure that our community is at the heart of everything we do and that we hold our values across all our services.
We are committed to endorsing inclusion, diversity and multiculturalism throughout out services and as such, our procedures and policies ensure that applicants are always treated fairly throughout the recruitment process.
Why not come and see for yourself the CARE we give to our patients and staff. Apply to be part of our team today.
About us
Working for our Trust brings a variety of benefits, including an onsite day nursery, cycle-to-work scheme, discounts at local businesses and gyms, and the opportunity to hire Trust's beach hut in Ryde. We offer many flexible working opportunities, speak to us about how we might be able to accommodate a flexible working arrangement for you and if it works for the service, we will do our best to make it work for you.
The Isle of Wight is a unique and stunning gem located off the South Coast of England, a short ferry journey from Portsmouth and Southampton, with journey times taking from as little as 10 minutes. London can be reached in 90 minutes by rail from Southampton or Portsmouth. The island offers an amazing coastline with beautiful countryside, year-round events, festivals and award-winning attractions.
Our 2020-2025 strategy sets out to ensure that we continue to be a provider of excellent and compassionate care. As part of this strategy, we are proactively taking steps to ensure that we recruit and retain the highest quality of talent to provide CARE and we would welcome applications from under-represented groups to ensure our Trust is an inclusive and diverse employer.
Job description
Job responsibilities
The post holder will provide administrative support to the Unplanned Management Team to assist in the delivery of operational and clinical performance. The post holder will be responsible for the coordination of all medical staffing across medicine in terms of on-call and ward cover rosters. This will include the development and ongoing management of the medical rosters and ensuring that they are compliant with both European Working Time Directive and New Deal.
The post holder will also record the sickness, annual leave, study leave and special leave for all medical staff within medicine with input and support from all consultants and the directorate management team.
Job description
Job responsibilities
The post holder will provide administrative support to the Unplanned Management Team to assist in the delivery of operational and clinical performance. The post holder will be responsible for the coordination of all medical staffing across medicine in terms of on-call and ward cover rosters. This will include the development and ongoing management of the medical rosters and ensuring that they are compliant with both European Working Time Directive and New Deal.
The post holder will also record the sickness, annual leave, study leave and special leave for all medical staff within medicine with input and support from all consultants and the directorate management team.
Person Specification
Qualifications
Essential
- GCSE English and Maths at Grade C or equivalent.
- Formal training to NVQ Level 4 or Diploma in Administration or Personnel Practice.
Physical Skills
Essential
- Ability to concentrate for long periods of time.
Aptitudes
Essential
- Excellent interpersonal skills.
- Resilient.
- Willingness to take ownership and accountability.
- Flexible, responsive approach.
- Confident to work assertively.
Abilities
Essential
- Experience of dealing with medical staff in an NHS organisation.
- Working knowledge of Excel spreadsheets.
- Experience of administration work in a healthcare setting.
- Microsoft office skills.
Communication Skills
Essential
- Ability to influence others to achieve change.
- Ability to prioritise and meet deadlines.
- Communication skills both verbal and written.
- Calm under pressure.
- Able to work in a team.
Person Specification
Qualifications
Essential
- GCSE English and Maths at Grade C or equivalent.
- Formal training to NVQ Level 4 or Diploma in Administration or Personnel Practice.
Physical Skills
Essential
- Ability to concentrate for long periods of time.
Aptitudes
Essential
- Excellent interpersonal skills.
- Resilient.
- Willingness to take ownership and accountability.
- Flexible, responsive approach.
- Confident to work assertively.
Abilities
Essential
- Experience of dealing with medical staff in an NHS organisation.
- Working knowledge of Excel spreadsheets.
- Experience of administration work in a healthcare setting.
- Microsoft office skills.
Communication Skills
Essential
- Ability to influence others to achieve change.
- Ability to prioritise and meet deadlines.
- Communication skills both verbal and written.
- Calm under pressure.
- Able to work in a team.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
