Support Secretary

Isle of Wight NHS Trust

This job is now closed

Job summary

Internal Only

We are recruiting for a Support Secretarywho wishes to join #TeamIOWNHS. You should share our passion and drive to ensure that our patients receive quality and compassionate care and work with us to ensure the Trust continues its journey towards "great people, great place".

Main duties of the job

Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.

For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.

We are passionate about providing excellent CARE, which is why our values areCompassion,Accountable,Respect andEveryone counts. Our mission is to make sure that our community is at the heart of everything we do and that we hold our values across all our services.

We are committed to endorsing inclusion, diversity and multiculturalism throughout out services and as such, our procedures and policies ensure that applicants are always treated fairly throughout the recruitment process.

Why not come and see for yourself the CARE we give to our patients and staff. Apply to be part of our team today.

About us

About Us

The Isle of Wight NHS Trust is the only integrated acute, community, mental health and ambulance health care provider in England. We serve a population of approximately 150,000 residents, making the services we offer variable and personalised with a flexible approach to our service users.

Working for our Trust brings a variety of benefits, including an onsite day nursery, cycle-to-work scheme, discounts at local businesses and gyms, and the opportunity to hire Trust's beach hut in Ryde. We offer many flexible working opportunities, speak to us about how we might be able to accommodate a flexible working arrangement for you and if it works for the service, we will do our best to make it work for you.

The Isle of Wight is a unique and stunning gem located off the South Coast of England, a short ferry journey from Portsmouth and Southampton, with journey times taking from as little as 10 minutes. London can be reached in 90 minutes by rail from Southampton or Portsmouth. The island offers an amazing coastline with beautiful countryside, year-round events, festivals and award-winning attractions.

Our 2020-2025 strategy sets out to ensure that we continue to be a provider of excellent and compassionate care. As part of this strategy, we are proactively taking steps to ensure that we recruit and retain the highest quality of talent to provide CARE and we would welcome applications from under-represented groups to ensure our Trust is an inclusive and diverse employer.

Date posted

16 July 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year pro rata, per annum

Contract

Permanent

Working pattern

Part-time

Reference number

470-24-0032-CJW

Job locations

St Mary's Hospital

Parkhurst Road

Newport

PO30 5TG

Job description

Job responsibilities

To provide a comprehensive secretarial/administrative service to the Consultants and their team (Registrars and Nurses), Medicine Services as required; enabling them to optimise clinical commitment, and therefore facilitating the Trust in achievement of its objectives and targets.

It is essential that the post holder should exercise initiative and judgement using acquired skill and knowledge and maintaining confidentiality at all times.

Job description

Job responsibilities

It is essential that the post holder should exercise initiative and judgement using acquired skill and knowledge and maintaining confidentiality at all times.

Person Specification

Qualifications

Essential

Secretarial Experience.
Relevant audio typing experience.
Be computer literate with good working knowledge of Window applications.

Aptitudes

Essential

Flexible approach.
Self-motivated.
Supportive to other members of the team.

Abilities

Essential

Ability to demonstrate a high standard of transcribing.
Ability to work as a team member and alone.
Ability to prioritise work.
Ability to work under pressure.

Communication Skills

Essential

Excellent communication skills at all levels.
Ability to accept constructive advice.

Person Specification

Qualifications

Essential

Secretarial Experience.
Relevant audio typing experience.
Be computer literate with good working knowledge of Window applications.

Aptitudes

Essential

Flexible approach.
Self-motivated.
Supportive to other members of the team.

Abilities

Essential

Ability to demonstrate a high standard of transcribing.
Ability to work as a team member and alone.
Ability to prioritise work.
Ability to work under pressure.

Communication Skills

Essential

Excellent communication skills at all levels.
Ability to accept constructive advice.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information