Job summary
We are recruiting for an Estates Officer who wishes to join #TeamIOWNHS. You should share our passion and drive to ensure that our patients receive quality and compassionate care and work with us to ensure the Trust continues its journey towards "great people, great place".
The successful candidate will be responsible for the specialist service of the organisation e.g. water quality, steam systems, lifts, electrical, medical gases and any other systems or structure within the remit of the hospital buildings and grounds.
You will provide management and assurance on all aspects of compliance within the Estates and Facilities Directorate in order to ensure that Patient, Staff and Visitor environments are safe, secure, and compliant with all statutory and mandatory legislation, and DH guidance.
To carry out these duties to ensure that the Estate is run in a way that optimises efficiency, effectiveness, and patient experience.
The post holder will ensure compliance with relevant legislation HSE regulations, codes of practise, technical guidance, Trust policies.
You will also develop policies for department to ensure that the Estate Department complies with all guidance.
Main duties of the job
Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.
For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
We are passionate about providing excellent CARE, which is why our values are Compassion, Accountable, Respect and Everyone counts. Our mission is to make sure that our community is at the heart of everything we do and that we hold our values across all our services.
We are committed to endorsing inclusion, diversity and multiculturalism throughout out services and as such, our procedures and policies ensure that applicants are always treated fairly throughout the recruitment process.
Why not come and see for yourself the CARE we give to our patients and staff. Apply to be part of our team today.
About us
The Isle of Wight NHS Trust is the only integrated acute, community, mental health and ambulance health care provider in England. We serve a population of approximately 150,000 residents, making the services we offer variable and personalised with a flexible approach to our service users.
Working for our Trust brings a variety of benefits, including an onsite day nursery, cycle-to-work scheme, discounts at local businesses and gyms, and the opportunity to hire Trust's beach hut in Ryde. We offer many flexible working opportunities, speak to us about how we might be able to accommodate a flexible working arrangement for you and if it works for the service, we will do our best to make it work for you.
The Isle of Wight is a unique and stunning gem located off the South Coast of England, a short ferry journey from Portsmouth and Southampton, with journey times taking from as little as 10 minutes. London can be reached in 90 minutes by rail from Southampton or Portsmouth. The island offers an amazing coastline with beautiful countryside, year-round events, festivals and award-winning attractions.
Our 2020-2025 strategy sets out to ensure that we continue to be a provider of excellent and compassionate care. As part of this strategy, we are proactively taking steps to ensure that we recruit and retain the highest quality of talent to provide CARE and we would welcome applications from under-represented groups to ensure our Trust is an inclusive and diverse employer.
Job description
Job responsibilities
The post holder will be required to lead on all aspects of Estates and Facilities compliance in accordance with Statutory Regulations, DH requirements in the form of guidance notes and technical memoranda, and all national specifications for facilities services.
The post holder will exchange complex information with Trust staff and contractors in a manner, so they understand the reason why we operate to the complex standard in the healthcare setting. This will include commissioning CAD drawings and specification of the standards of work required to compile with all standards.
Working closely with operational estates managers to ensure that all planned maintenance activity is fully commensurate with statutory regulations, DH guidance and any other best practice or industry standard guidance which would contribute to the delivery of a compliant operational estate function. Providing compliance reports and / or data as necessary, in relation to any relevant Freedom of Information (FOI) requests, processed through the Trust FOI lead.
Work closely with Health and Safety colleagues / managers and other Governance managers, to ensure that all other Trust requirements for clinical and non-clinical compliance are integrated into Estate and Facilities functions, and vice-versa where relevant.
The post holder will understand water microbiological results such as Legionella, Pseudomonas and other waterborne pathogens, and act as an Appointed Authorised Person (Water) to monitor water system within the Trust Property. Work with the Trust infection control Director of Infection Control (DIPC). Attend training to maintain qualifications to remain qualified as an Appointed Authorised Person (Water) for the Trust and attend the Trust Water Safety Group, acting as a lead specialist in their own field. The post holder will also be an Appointed Authorised Person for other specialities identified in the Person Specification.
Monitor the Trust lifts on site to ensure that they are compliant and in good working order and recommend replacement modifications.
Manage and control contractors on site insuring they have the correct public liability have qualification and experience to undertake the work to Building regulations, Health and Safety Law and all Healthcare standards.
Be qualified and experienced on working with sterilisers, washer disinfectors and other decontamination equipment within the HSDU and all Healthcare settings.
Collate and monitor information on compliance issues, this will mean collecting information from the departments workforce management system to ensure that all compliance work has been undertaken to conform to all statutory compliances.
Work closely with operational estates managers to ensure that all planned maintenance activity is fully commensurate with statutory regulations, DH guidance and any other best practice or industry standard guidance which would contribute to the delivery of a compliant operational estate function.
Manage, develop, co-ordinate and maintain documentation, registers and logbooks for all mechanical engineering maintenance including:
- Health & Safety
- Risk assessments and method statements
- Lifts and lifting equipment
- Pressure systems
- Decontamination systems
- Medical Gas Pipeline Systems
- Pressurised Systems
Play a key role in the promotion and development of a Safe Working Culture within the department including:-- Incorporation of safe working procedures- Continual monitoring that safe working practices are being adopted- Ensuring meaningful risk assessments take place and are applied properly- Risk assessments are reviewed appropriately- Contributing to the Directorate Risk Register- Provision of advice to other directorates where appropriate- Active participation on safety committees and working groups- Working closely with Trust and outside safety professionals to achieve a safe environment for all persons entering or using Trust premises and services- Maintain Asset Register and PPM System/Software- Legionella
Carry out condition surveys on mechanical installations and systems including the monitoring and recording of services load profiles at regular intervals and provide reports for plant replacement programmes.
Assist in the coordination and management of capital schemes, ensuring projects are delivered on time, to the schemes specified quality with minimal input from operational side. Liaise with lead project managers to arrange and coordinate.
Provide absence cover by overarching for other estates staff where necessary.
The post holder may be required to return to work for major incident or emergency cover.
The post holder will be required to participate in the Estates Service in the role of Duty Engineer.
Job description
Job responsibilities
The post holder will be required to lead on all aspects of Estates and Facilities compliance in accordance with Statutory Regulations, DH requirements in the form of guidance notes and technical memoranda, and all national specifications for facilities services.
The post holder will exchange complex information with Trust staff and contractors in a manner, so they understand the reason why we operate to the complex standard in the healthcare setting. This will include commissioning CAD drawings and specification of the standards of work required to compile with all standards.
Working closely with operational estates managers to ensure that all planned maintenance activity is fully commensurate with statutory regulations, DH guidance and any other best practice or industry standard guidance which would contribute to the delivery of a compliant operational estate function. Providing compliance reports and / or data as necessary, in relation to any relevant Freedom of Information (FOI) requests, processed through the Trust FOI lead.
Work closely with Health and Safety colleagues / managers and other Governance managers, to ensure that all other Trust requirements for clinical and non-clinical compliance are integrated into Estate and Facilities functions, and vice-versa where relevant.
The post holder will understand water microbiological results such as Legionella, Pseudomonas and other waterborne pathogens, and act as an Appointed Authorised Person (Water) to monitor water system within the Trust Property. Work with the Trust infection control Director of Infection Control (DIPC). Attend training to maintain qualifications to remain qualified as an Appointed Authorised Person (Water) for the Trust and attend the Trust Water Safety Group, acting as a lead specialist in their own field. The post holder will also be an Appointed Authorised Person for other specialities identified in the Person Specification.
Monitor the Trust lifts on site to ensure that they are compliant and in good working order and recommend replacement modifications.
Manage and control contractors on site insuring they have the correct public liability have qualification and experience to undertake the work to Building regulations, Health and Safety Law and all Healthcare standards.
Be qualified and experienced on working with sterilisers, washer disinfectors and other decontamination equipment within the HSDU and all Healthcare settings.
Collate and monitor information on compliance issues, this will mean collecting information from the departments workforce management system to ensure that all compliance work has been undertaken to conform to all statutory compliances.
Work closely with operational estates managers to ensure that all planned maintenance activity is fully commensurate with statutory regulations, DH guidance and any other best practice or industry standard guidance which would contribute to the delivery of a compliant operational estate function.
Manage, develop, co-ordinate and maintain documentation, registers and logbooks for all mechanical engineering maintenance including:
- Health & Safety
- Risk assessments and method statements
- Lifts and lifting equipment
- Pressure systems
- Decontamination systems
- Medical Gas Pipeline Systems
- Pressurised Systems
Play a key role in the promotion and development of a Safe Working Culture within the department including:-- Incorporation of safe working procedures- Continual monitoring that safe working practices are being adopted- Ensuring meaningful risk assessments take place and are applied properly- Risk assessments are reviewed appropriately- Contributing to the Directorate Risk Register- Provision of advice to other directorates where appropriate- Active participation on safety committees and working groups- Working closely with Trust and outside safety professionals to achieve a safe environment for all persons entering or using Trust premises and services- Maintain Asset Register and PPM System/Software- Legionella
Carry out condition surveys on mechanical installations and systems including the monitoring and recording of services load profiles at regular intervals and provide reports for plant replacement programmes.
Assist in the coordination and management of capital schemes, ensuring projects are delivered on time, to the schemes specified quality with minimal input from operational side. Liaise with lead project managers to arrange and coordinate.
Provide absence cover by overarching for other estates staff where necessary.
The post holder may be required to return to work for major incident or emergency cover.
The post holder will be required to participate in the Estates Service in the role of Duty Engineer.
Person Specification
Qualifications
Essential
- Degree level qualification in mechanical engineering or equivalent qualification and level of knowledge acquired through equivalent experience
- Specialist training in NHS Estates related subjects
- Evidence of CPD
- Qualifications and experience of working with sterilisers, washer disinfectors and other decontamination equipment
- Hold a current valid driving license to drive 4-wheel vehicles including cars / van
Desirable
- Authorised Person for Piped Medical Gas System
- Authorised Person for water systems
- Authorised Person for Lifts Management Diploma (ILM) or equivalent
- Confined spaces training
- Relevant Health & Safety qualification
- Construction (Design & Management) Regulations (CDM)
- Hold professional registration applicable to role e.g. member of IHEEM.
Person Specification
Qualifications
Essential
- Degree level qualification in mechanical engineering or equivalent qualification and level of knowledge acquired through equivalent experience
- Specialist training in NHS Estates related subjects
- Evidence of CPD
- Qualifications and experience of working with sterilisers, washer disinfectors and other decontamination equipment
- Hold a current valid driving license to drive 4-wheel vehicles including cars / van
Desirable
- Authorised Person for Piped Medical Gas System
- Authorised Person for water systems
- Authorised Person for Lifts Management Diploma (ILM) or equivalent
- Confined spaces training
- Relevant Health & Safety qualification
- Construction (Design & Management) Regulations (CDM)
- Hold professional registration applicable to role e.g. member of IHEEM.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
