Job summary
We are recruiting for a Research Administrative Assistantwho wishes to join #TeamIOWNHS. You should share our passion and drive to ensure that our patients receive quality and compassionate care and work with us to ensure the Trust continues its journey towards "great people, great place".
The Trust is involved in a number of research studies and the role of the Research Administrative Assistant is to support the Clinical Research Team with a variety of administrative duties including creative web design, social media and IT support.
You will need to have a thirst for continual development with a desire to learn new skills along with an eye for detail. Therefore we are looking for a creative and innovative team player to join our department, who enjoys networking and building relationships with our patients and members of the multidisciplinary team.
We are looking for an organised individual who has experience of working in an administration role. You must have good IT skills, excellent communication and planning skills with the ability to work independently and flexibly.
Please note this opportunity is for 12 months with the possibility of extension
Working 22.5 hours per week(Monday to Friday)
Previous candidates need not apply.
Main duties of the job
Some research experience/ NHS administration experience preferred training can also be provided. Ideally the successful applicant will be familiar with NHS computer systems and databases but this is not essential.
The right applicant will need to be enthusiastic and ready to work actively to support the clinical research team in recruiting patients in line with NIHR targets.
For an overview of the main duties of the role please see the 'Job Description and Main Responsibilities' section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.
We are passionate about providing excellent CARE, which is why our values are Compassion, Accountable, Respect and Everyone counts. Our mission is to make sure that our community is at the heart of everything we do and that we hold our values across all our services.
We are committed to endorsing inclusion, diversity and multiculturalism throughout out services and as such, our procedures and policies ensure that applicants are always treated fairly throughout the recruitment process.
Why not come and see for yourself the CARE we give to our patients and staff. Apply to be part of our team today.
About us
The Isle of Wight NHS Trust is the only integrated acute, community, mental health and ambulance health care provider in England. We serve a population of approximately 150,000 residents, making the services we offer variable and personalised with a flexible approach to our service users.
Working for our Trust brings a variety of benefits, including an onsite day nursery, cycle-to-work scheme, discounts at local businesses and gyms, and the opportunity to hire Trust's beach hut in Ryde. We offer many flexible working opportunities, speak to us about how we might be able to accommodate a flexible working arrangement for you and if it works for the service, we will do our best to make it work for you.
The Isle of Wight is a unique and stunning gem located off the South Coast of England, a short ferry journey from Portsmouth and Southampton, with journey times taking from as little as 10 minutes. London can be reached in 90 minutes by rail from Southampton or Portsmouth. The island offers an amazing coastline with beautiful countryside, year-round events, festivals and award-winning attractions.
Our 2020-2025 strategy sets out to ensure that we continue to be a provider of excellent and compassionate care. As part of this strategy, we are proactively taking steps to ensure that we recruit and retain the highest quality of talent to provide CARE and we would welcome applications from under-represented groups to ensure our Trust is an inclusive and diverse employer.
Job description
Job responsibilities
To provide administrative support to the Research Team. This will include ensuring the quality and integrity of the research records, maintaining the research database; EDGE. Ensure research participant safety is maintained and their experience is positive by treating all participants, relatives and colleagues with respect, dignity, and courtesy in accordance with Trust Values.
The successful candidate could be the first point of contact for the services and therefore requires clear communication and liaison skills. They are required to have good IT knowledge of online meeting software, Word and Excel and at least 2 years administrative experience, preferably in a healthcare, research or event management.
They will need to be able to work autonomously within guidelines agreed with the line manager.
Job description
Job responsibilities
To provide administrative support to the Research Team. This will include ensuring the quality and integrity of the research records, maintaining the research database; EDGE. Ensure research participant safety is maintained and their experience is positive by treating all participants, relatives and colleagues with respect, dignity, and courtesy in accordance with Trust Values.
The successful candidate could be the first point of contact for the services and therefore requires clear communication and liaison skills. They are required to have good IT knowledge of online meeting software, Word and Excel and at least 2 years administrative experience, preferably in a healthcare, research or event management.
They will need to be able to work autonomously within guidelines agreed with the line manager.
Person Specification
Qualifications
Essential
- 5 GCSEs/equivalent (Grade C or above) or equivalent including English and Maths education.
Desirable
- Higher educational qualification.
Skills
Essential
- A motivated and enthusiastic approach with the commitment to providing a professional service.
- Ability to contribute to a team approach.
Desirable
- Ability to comment on proposals for change in own work area.
Knowledge
Essential
- Evidence of excellent IT and IS knowledge.
Desirable
- Knowledge of Web applications and Microsoft Office applications.
Experience
Essential
- Substantial experience of administration procedures.
- Substantial experience of receiving, collating and updating numerous documents and logs.
Desirable
- Experience of working in an NHS research environment.
- Experience of using judgment to assess issues where there is more than one solution and be able to recommend an appropriate course of action.
Person Specification
Qualifications
Essential
- 5 GCSEs/equivalent (Grade C or above) or equivalent including English and Maths education.
Desirable
- Higher educational qualification.
Skills
Essential
- A motivated and enthusiastic approach with the commitment to providing a professional service.
- Ability to contribute to a team approach.
Desirable
- Ability to comment on proposals for change in own work area.
Knowledge
Essential
- Evidence of excellent IT and IS knowledge.
Desirable
- Knowledge of Web applications and Microsoft Office applications.
Experience
Essential
- Substantial experience of administration procedures.
- Substantial experience of receiving, collating and updating numerous documents and logs.
Desirable
- Experience of working in an NHS research environment.
- Experience of using judgment to assess issues where there is more than one solution and be able to recommend an appropriate course of action.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Isle of Wight NHS Trust
Address
Research and Development Department
Lower Maternity, St Mary's Hospital
Newport, Isle of Wight
PO30 5TG
Employer's website
https://www.iow.nhs.uk/ (Opens in a new tab)
