People Services Officer

Isle of Wight NHS Trust

This job is now closed

Job summary

People Services Officer

Band 4

Fixed Term - until 31st March 2024

Interview Date: Week Commencing 14th August 2023

We are recruiting for a People Services Officerwho wishes to join #TeamIOWNHS. You should share our passion and drive to ensure that our patients receive quality and compassionate care and work with us to ensure the Trust continues its journey towards "great people, great place".

This post is a pivotal support role for the Employee Relations Team and the Workforce Information Team within the People Services function.

Main responsibilities will involve reviewing and updating employee data across the Trust and input into workforce information system but will also support the Employee Relations team in providing advice and support to managers and employees on policies and procedures, and terms and conditions of service.

The role is very varied and provides a good opportunity to expand working knowledge across people services in the NHS.

The role would suit individuals who feel competent in working closely with our managers and employees to resolve employment related queries and to be able to work as part of the wider people services team to provide a highly responsive service.

The role will involve working from home as well as attendance in the office or other Trust sites. It is essential that the successful candidate can fulfil the travel requirements of the post.

Main duties of the job

A key responsibility during the duration of the contract will be to undertake a data verification exercise of workforce information across the Trust as directed and be responsible for gathering and recording information to ensure the accurate recording into workforce information systems.

The successful applicant will be highly organised and able to prioritise workload and have excellent interpersonal skills with the ability to sensitively deal with stakeholders at all levels.

Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.

We are passionate about providing excellent CARE, which is why our values are Compassion, Accountable, Respect and Everyone counts. Our mission is to make sure that our community is at the heart of everything we do and that we hold our values across all our services.

We are committed to endorsing inclusion, diversity and multiculturalism throughout out services and as such, our procedures and policies ensure that applicants are always treated fairly throughout the recruitment process.

Why not come and see for yourself the CARE we give to our patients and staff. Apply to be part of our team today.

About us

The Isle of Wight NHS Trust is the only integrated acute, community, mental health and ambulance health care provider in England. We serve a population of approximately 150,000 residents, making the services we offer variable and personalised with a flexible approach to our service users.

Working for our Trust brings a variety of benefits, including an onsite day nursery, cycle-to-work scheme, discounts at local businesses and gyms, and the opportunity to hire Trust's beach hut in Ryde. We offer many flexible working opportunities, speak to us about how we might be able to accommodate a flexible working arrangement for you and if it works for the service, we will do our best to make it work for you.

The Isle of Wight is a unique and stunning gem located off the South Coast of England, a short ferry journey from Portsmouth and Southampton, with journey times taking from as little as 10 minutes. London can be reached in 90 minutes by rail from Southampton or Portsmouth. The island offers an amazing coastline with beautiful countryside, year-round events, festivals and award-winning attractions.

Our 2020-2025 strategy sets out to ensure that we continue to be a provider of excellent and compassionate care. As part of this strategy, we are proactively taking steps to ensure that we recruit and retain the highest quality of talent to provide CARE and we would welcome applications from under-represented groups to ensure our Trust is an inclusive and diverse employer.

Date posted

20 July 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum/pro rata

Contract

Fixed term

Duration

9 months

Working pattern

Full-time, Flexible working

Reference number

470-0723-PSO-ND1

Job locations

St Mary's Hospital

Newport, Isle of Wight

PO30 5TG

Job description

Job responsibilities

This post is a pivotal support role for the Employee Relations Team and the Workforce Information Team within the People Services function.

Main responsibilities include:

Review and update employee data across the Trust including input into the Employee Staff Record (ESR).
Support the Employee Relations team in providing advice and support to managers and employees on policies and procedures, and terms and conditions of service.
Provide administrative support to the Workforce Information Administration and Employee Relations Teams.
Provide support to the People Partners with partnership work where required.
Undertake a data verification exercise of workforce information across the Trust Lead and be responsible for gathering and verifying information to ensure the accurate recording into workforce information systems.

Job description

Job responsibilities

This post is a pivotal support role for the Employee Relations Team and the Workforce Information Team within the People Services function.

Main responsibilities include:

Review and update employee data across the Trust including input into the Employee Staff Record (ESR).
Support the Employee Relations team in providing advice and support to managers and employees on policies and procedures, and terms and conditions of service.
Provide administrative support to the Workforce Information Administration and Employee Relations Teams.
Provide support to the People Partners with partnership work where required.
Undertake a data verification exercise of workforce information across the Trust Lead and be responsible for gathering and verifying information to ensure the accurate recording into workforce information systems.

Person Specification

Qualifications

Essential

Certificate or Diploma in Human Resource Practice (level 3) or to be able to demonstrate experience and knowledge to the equivalent level

Experience

Essential

Experience of working within a HR department to include HR administration and providing advice on a range of HR policies and procedures
Experience of appropriately applying policies and procedures
Experience of taking formal notes at meetings

Aptitudes

Essential

Able to work in a busy environment with frequent interruptions
Team player able to build and maintain working relationships
Ability to maintain confidentiality

Person Specification

Qualifications

Essential

Certificate or Diploma in Human Resource Practice (level 3) or to be able to demonstrate experience and knowledge to the equivalent level

Experience

Essential

Experience of working within a HR department to include HR administration and providing advice on a range of HR policies and procedures
Experience of appropriately applying policies and procedures
Experience of taking formal notes at meetings

Aptitudes

Essential

Able to work in a busy environment with frequent interruptions
Team player able to build and maintain working relationships
Ability to maintain confidentiality

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information