Deputy Head of Procurement

Sheffield Health and Social Care NHS Foundation Trust

The closing date is 06 April 2025

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Job summary

To provide a range of strategic and operational activities to the Trust (including day-to-day management of the procurement function)

To influence, engage and give appropriate advice to stakeholders regarding tendering activities, sourcing and procurement

To assist the Department's Category Managers by developing buyer education in relation to contracting activity, and directly supporting the development of process improvement, product standardisation and rationalisation initiatives.

To deputise for the Head of Procurement as and when required

Main duties of the job

To support the implementation of the Trust's Procurement Strategyby providing procurement leadership, advice and expertise. Responsible for managing the day to day procurement operations and resources to enable delivery of the vision, business plans, savings and efficiency targets that are consistent with financial and operational governance arrangements.

Build professional relationships, initiate and lead change to enable staff to deliver savings and quality improvements. Ensure that procurement services are subject to continuous improvement through developing professional practices, enhancing expertise, and building procurement capability and capacity.

About us

At SHSC, we prioritise the well-being and safety of both our service users and employees. It is our policy and a condition of employment that all employees must join the DBS Update Service. This service carries an annual fee, which employees are responsible for paying up front. However, employees may claim this cost back through the Trust's Employee Expenses Reimbursement Policy. For those requiring a Basic DBS check, it is necessary to register for a DBS Online Account.

Date posted

07 March 2025

Pay scheme

Agenda for change

Band

Band 7

Salary

£46,148 to £52,809 a year PA

Contract

Permanent

Working pattern

Full-time

Reference number

457-25-7051710

Job locations

Wardsend Road

45 Wardsend Road North

Sheffield

S6 1LX


Job description

Job responsibilities

Responsible for the Procurement function within the Trust in the absence of the Head of Procurement

Contributes to the strategic planning and operational provision of the Trusts procurement function

Assists the Head of Procurement in the implementation of the Trusts Procurement Strategy based on best practice for public sector procurement, and ensures that such strategy is monitored against objectives and reviewed.

Provides managerial support and training to the Procurement team, including day to day operational cover as required

Supports the Head of Procurement in the delivery of cost and efficiency savings for the Trust by analysing current spend in specific categories to support the development of procurement strategies

Meets customer requirements by demonstrating best value for money when procuring products and services whilst also ensuring compliance with contracts and Trust/EU standard procurement practice

Supports contract compliance by pursuing procurement excellence through the implementation of efficient and effective procurement projects within key markets

Works with Trust Stakeholders, providing and presenting procurement advice, making recommendations and assisting with the implementation of projects

Liaises with other NHS Trusts, DH&SC, NHS Improvement, NHS Supply Chain, Supply Chain Coordination Ltd. and any applicable Procurement Hub and other appropriate organisations, to benefit from sharing best practice, including the provision of data

Participates in procurement research at national and local levels

Contributes to the development and implementation of procurement strategies in line with the wider NHS Procurement vision to achieve value for money solutions

Organises product trials, analyses product use and supply, investigates savings opportunities, and implements and reports accordingly.

Represents the Procurement Department at Trust Governance and product and service groups where necessary, and provides strategic input to achieve standardisation of quality, cost effective products and services for use within the local health economy

Job description

Job responsibilities

Responsible for the Procurement function within the Trust in the absence of the Head of Procurement

Contributes to the strategic planning and operational provision of the Trusts procurement function

Assists the Head of Procurement in the implementation of the Trusts Procurement Strategy based on best practice for public sector procurement, and ensures that such strategy is monitored against objectives and reviewed.

Provides managerial support and training to the Procurement team, including day to day operational cover as required

Supports the Head of Procurement in the delivery of cost and efficiency savings for the Trust by analysing current spend in specific categories to support the development of procurement strategies

Meets customer requirements by demonstrating best value for money when procuring products and services whilst also ensuring compliance with contracts and Trust/EU standard procurement practice

Supports contract compliance by pursuing procurement excellence through the implementation of efficient and effective procurement projects within key markets

Works with Trust Stakeholders, providing and presenting procurement advice, making recommendations and assisting with the implementation of projects

Liaises with other NHS Trusts, DH&SC, NHS Improvement, NHS Supply Chain, Supply Chain Coordination Ltd. and any applicable Procurement Hub and other appropriate organisations, to benefit from sharing best practice, including the provision of data

Participates in procurement research at national and local levels

Contributes to the development and implementation of procurement strategies in line with the wider NHS Procurement vision to achieve value for money solutions

Organises product trials, analyses product use and supply, investigates savings opportunities, and implements and reports accordingly.

Represents the Procurement Department at Trust Governance and product and service groups where necessary, and provides strategic input to achieve standardisation of quality, cost effective products and services for use within the local health economy

Person Specification

Knowledge & Skills

Essential

  • Thorough understanding of the purchasing and supply process
  • Detailed working knowledge of European Union Public Procurement Directives and Public Procurement Legislation
  • Practical working knowledge of public procurement
  • Understanding of technological advances in procurement

Desirable

  • Knowledge/experience of Collaborative Procurement.

Technical

Essential

  • Excellent keyboard skills to produce complex tenders, terms and conditions of contract and extensive use of spreadsheets.
  • Strong analytical and reasoning skills
  • Strong project management skills
  • Strong objective and analytical skills
  • Good numeracy skills
  • Management skills

Desirable

  • Experience with electronic procurement, tendering and contracting systems, e.g., NHS Supply Chain, Atamis

Experience

Essential

  • Significant experience in public procurement
  • Experience of handling complex procurement projects
  • Experience of implementing procurement strategy, policy and procedure
  • Experience of detailed analysis of data relating to the review of product use, cost and savings
  • Experience in planning, organising and managing procurement projects and tender exercises
  • Proven staff management/supervision experience

Desirable

  • NHS procurement experience
  • Mental Health NHS Trust experience
  • Contract and supplier management
  • Report writing
  • Experience in procurement of Services

Other

Essential

  • Full UK Driving License
  • Self-starter and developer
  • Openness, honesty and integrity
  • Able to work under pressure and meet deadlines
  • Ability to lead and motivate others
  • Approachable and supportive to staff
  • Enthusiasm for and commitment to excellence
  • Willing to work in a flexible manner as and when desired
  • Ability to communicate with all grades/disciplines of staff in a confident manner
Person Specification

Knowledge & Skills

Essential

  • Thorough understanding of the purchasing and supply process
  • Detailed working knowledge of European Union Public Procurement Directives and Public Procurement Legislation
  • Practical working knowledge of public procurement
  • Understanding of technological advances in procurement

Desirable

  • Knowledge/experience of Collaborative Procurement.

Technical

Essential

  • Excellent keyboard skills to produce complex tenders, terms and conditions of contract and extensive use of spreadsheets.
  • Strong analytical and reasoning skills
  • Strong project management skills
  • Strong objective and analytical skills
  • Good numeracy skills
  • Management skills

Desirable

  • Experience with electronic procurement, tendering and contracting systems, e.g., NHS Supply Chain, Atamis

Experience

Essential

  • Significant experience in public procurement
  • Experience of handling complex procurement projects
  • Experience of implementing procurement strategy, policy and procedure
  • Experience of detailed analysis of data relating to the review of product use, cost and savings
  • Experience in planning, organising and managing procurement projects and tender exercises
  • Proven staff management/supervision experience

Desirable

  • NHS procurement experience
  • Mental Health NHS Trust experience
  • Contract and supplier management
  • Report writing
  • Experience in procurement of Services

Other

Essential

  • Full UK Driving License
  • Self-starter and developer
  • Openness, honesty and integrity
  • Able to work under pressure and meet deadlines
  • Ability to lead and motivate others
  • Approachable and supportive to staff
  • Enthusiasm for and commitment to excellence
  • Willing to work in a flexible manner as and when desired
  • Ability to communicate with all grades/disciplines of staff in a confident manner

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Sheffield Health and Social Care NHS Foundation Trust

Address

Wardsend Road

45 Wardsend Road North

Sheffield

S6 1LX


Employer's website

https://www.shsc.nhs.uk/working-us (Opens in a new tab)

Employer details

Employer name

Sheffield Health and Social Care NHS Foundation Trust

Address

Wardsend Road

45 Wardsend Road North

Sheffield

S6 1LX


Employer's website

https://www.shsc.nhs.uk/working-us (Opens in a new tab)

For questions about the job, contact:

Head of Procurement

Julie Rice

julie.rice@shsc.nhs.uk

01142711490

Date posted

07 March 2025

Pay scheme

Agenda for change

Band

Band 7

Salary

£46,148 to £52,809 a year PA

Contract

Permanent

Working pattern

Full-time

Reference number

457-25-7051710

Job locations

Wardsend Road

45 Wardsend Road North

Sheffield

S6 1LX


Supporting documents

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