Job summary
At Sheffield Health and Social Care (SHSC) we are passionate about providing the very best care to the people we support, and we're looking for amazing people who share this passion to join us.
Working in the Programme Management Office, you will manage the project to implement a new 24/7 mental heath community hub. Sheffield is one of six sites in England who have been selected to pilot 24/7 mental health centres drawing together existing services for serious mental illness and increasing the access offer, collaboration with local communities and strong links with local stakeholders.
We are looking for someone with a track record of successful project delivery to work independently to implement the project through leading and motivating the project team and by providing accurate reporting to project boards to provide assurance. You will also be key in undertaking effective stakeholder engagement and closing the project ensuring a robust evaluation of the projects and the outcomes.
The role is fixed term for 2 years to oversee the initiation, implementation and closure of the project. During this time, you will have the opportunity to be part of something that will make a real difference to people's lives and gain experiences to enrich your career.
Main duties of the job
Manage the successful delivery of a large-scale project which will involve working with multiple stakeholders across Sheffield
Development of key project initiation documentation
Create, lead and motivate project teams
Monitor project progress and manage risks and issues
Accurate reporting to project boards and other governance groups to provide assurance regarding project performance
Ensuring that the project is going to deliver against time, cost and quality standards
Stakeholder management and engagement, especially involving service users, carers and families
Effective closure and evaluation of project performance and outputs
Consultancy; sharing your project management skills with others to support the delivery of change initiatives
About us
What is it that makes our Trust such a special place to work?
Well, it's all about the people. Our staff, service users, carers and families all come from such diverse backgrounds and all have expertise and stories to share.
It's important that you feel supported in your role, that the people who you work with are as passionate as you are and we work hard to ensure that everyone's health and wellbeing is taken care of.
We are all very proud of the difference we make to people's lives each and every day and if that's something that you'd like to be part of we'd love to have you with us.
Job description
Job responsibilities
Project Management
Manage a large-scale project which will involve working with multiple stakeholders across Sheffield Manage the project to deliver agreed time, cost and quality standards Manage the project from start up to closure ensuring the smooth transition to business as usual activity ensuring objectives are achieved and outputs and outcomes delivered Ensure that robust project controls are in place and maintained, for example, project documentation and risk and issue registers to support delivery Develop realistic project plans and monitor progress taking remedial action when required Manage risks and issues, and identify mitigation actions, escalating through project governance structures as required Lead and manage the project and project teams on a day-to-day basis Prepare highlight and exception reports for projects Develop and implement effective stakeholder engagement and communication plans Working with colleagues within PMO, manage dependencies between projects Record lessons learned for dissemination for the benefit of future projects To support the embedding of project management methodologies within SHSC and the development of colleagues through the design, delivery and evaluation of planning and stakeholder analysis workshops
Communication and Relationship Skills
Provide and receive complex, sensitive and contentious information orally, in writing and electronically to inform directorates, project boards and stakeholders. This may include confidential data. Build relationships and effective lines of communication with key stakeholders at all levels Effectively present and communicate project information to project groups and stakeholders as required Motivate project teams consisting of members of staff from across the organisation throughout the project lifecycle
Analytical and Decision-Making Skills
Make comparative assessments against known fact/information to highlight risks and issues Analyse and monitor project performance resolving and escalating issues to ensure successful project delivery Utilise the change management strategy to ensure that robust decisions are made and recorded for audit purposes Gather qualitative and quantitative data and information from various sources including desktop research, data requests, interviews and surveys to support project / programme delivery Analyse information drawing conclusions and identifying options for discussion to support project and programme delivery
Planning and Organisational Skills
Assess and prioritise your own and the project teams workload to meet deadlines Ensure that projects are set up correctly and adequately planned prior to implementation Lead in the organisation, planning and facilitation of project meetings
Service development
- Contribute to continuous improvement and innovation, reviewing the team processes and project management framework to eliminate complexity and to identify better ways of working
Job description
Job responsibilities
Project Management
Manage a large-scale project which will involve working with multiple stakeholders across Sheffield Manage the project to deliver agreed time, cost and quality standards Manage the project from start up to closure ensuring the smooth transition to business as usual activity ensuring objectives are achieved and outputs and outcomes delivered Ensure that robust project controls are in place and maintained, for example, project documentation and risk and issue registers to support delivery Develop realistic project plans and monitor progress taking remedial action when required Manage risks and issues, and identify mitigation actions, escalating through project governance structures as required Lead and manage the project and project teams on a day-to-day basis Prepare highlight and exception reports for projects Develop and implement effective stakeholder engagement and communication plans Working with colleagues within PMO, manage dependencies between projects Record lessons learned for dissemination for the benefit of future projects To support the embedding of project management methodologies within SHSC and the development of colleagues through the design, delivery and evaluation of planning and stakeholder analysis workshops
Communication and Relationship Skills
Provide and receive complex, sensitive and contentious information orally, in writing and electronically to inform directorates, project boards and stakeholders. This may include confidential data. Build relationships and effective lines of communication with key stakeholders at all levels Effectively present and communicate project information to project groups and stakeholders as required Motivate project teams consisting of members of staff from across the organisation throughout the project lifecycle
Analytical and Decision-Making Skills
Make comparative assessments against known fact/information to highlight risks and issues Analyse and monitor project performance resolving and escalating issues to ensure successful project delivery Utilise the change management strategy to ensure that robust decisions are made and recorded for audit purposes Gather qualitative and quantitative data and information from various sources including desktop research, data requests, interviews and surveys to support project / programme delivery Analyse information drawing conclusions and identifying options for discussion to support project and programme delivery
Planning and Organisational Skills
Assess and prioritise your own and the project teams workload to meet deadlines Ensure that projects are set up correctly and adequately planned prior to implementation Lead in the organisation, planning and facilitation of project meetings
Service development
- Contribute to continuous improvement and innovation, reviewing the team processes and project management framework to eliminate complexity and to identify better ways of working
Person Specification
Knowledge and Skills
Essential
- Strong verbal and written communication skills
- Ability to motivate project teams
- Analysing and resolving project delivery issues and failures to meet project standards
- Creation and ownership of project documents and reports
- Ability to work independently, and as part of a team
Desirable
- Knowledge of managing successful programmes
- Adaptability, flexibility and ability to cope with uncertainty and change
Training and Qualifications
Essential
- Educated to degree level or equivalent experience
- Project management qualification or equivalent experience
Experience
Essential
- Proven record of successful end to end project management
- Effective working with multi-disciplinary teams
- Development of project plans and ongoing monitoring, taking remedial action where necessary
- Risk and issue management within a project environment, identifying mitigating actions
- Delivery of project outputs and outcomes to promote benefits realisation
- Development and implementation of stakeholder engagement and communications plan after robust stakeholder analysis and project planning
- Management of dependencies and interdependencies within and between projects
Desirable
- Designing and delivering workshops
Person Specification
Knowledge and Skills
Essential
- Strong verbal and written communication skills
- Ability to motivate project teams
- Analysing and resolving project delivery issues and failures to meet project standards
- Creation and ownership of project documents and reports
- Ability to work independently, and as part of a team
Desirable
- Knowledge of managing successful programmes
- Adaptability, flexibility and ability to cope with uncertainty and change
Training and Qualifications
Essential
- Educated to degree level or equivalent experience
- Project management qualification or equivalent experience
Experience
Essential
- Proven record of successful end to end project management
- Effective working with multi-disciplinary teams
- Development of project plans and ongoing monitoring, taking remedial action where necessary
- Risk and issue management within a project environment, identifying mitigating actions
- Delivery of project outputs and outcomes to promote benefits realisation
- Development and implementation of stakeholder engagement and communications plan after robust stakeholder analysis and project planning
- Management of dependencies and interdependencies within and between projects
Desirable
- Designing and delivering workshops
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
