Senior Corporate Assurance Officer

Job description

Job responsibilities

Please note - below is an outline of the job description responsibilities. Please read the attached Job Description and person Specification which has the full scope of the job description and role requirements.

Supporting the Board of Directors

Assisting the Chair, Associate Director and the Head of Corporate Assurance in ensuring Board of Directors meetings run effectively and efficiently.

Supporting the Council of Governors

Assisting the Chair, Associate Director and the Head of Corporate Assurance in ensuring Council of Governors meetings run effectively and efficiently.

Supporting Foundation Trust Membership

Responsibility for the day-to-day management and maintenance of the membership database and use of this in engaging with the membership.

Other Corporate Governance responsibilities in support of the Associate Director

Providing support in maintaining the Constitution, the Standing Orders for the Board ofDirectors and schedule of matters reserved for them, in accordance with legal and regulatory requirements.

Deputising for the Head of Corporate Assurance and where appropriate the Associate Director for Communications and Corporate Governance in the absence of the Head of Corporate Assurance, as and when required.

Supporting the Associate Director as required in co-ordination activity related to the production of the Annual Report.

Under the direction of, and in support to, the Associate Director and the Head of Corporate Assurance providing day to day Corporate Risk management support.

Executive Team Support

Working with the Business Manager to the Chief Executive and the Head of Corporate Assurance in supporting the forward planning of Executive Management Team meetings.

Claims Management Support

Working with the Associate Director to provide day to day co-ordination support to the Claims Management function.

Complaints Management Support

Providing support to the Chief Executive in the management of the final stage of approvals of responses to letters of complaints, from the Chief Executive.

Enquiry handling for correspondence with MPs

Providing support to the Chief Executive in acknowledging receipt of enquiries from MPs, liaising with the Chief Executive, appropriate directors and services to investigate, draft and submit responses to the MPs office.

Person Specification

Training and qualifications

Essential

• oBusiness/professional qualification to degree level or demonstrable equivalent experience within a professional setting in relation to Governance/Administration
• oShorthand or speedwriting or ability to take minutes at speed electronically
• oGCSE English or equivalent
• oEvidence of continuing professional and personal development

Desirable

• oCompany secretarial training/and or demonstrable experience or a high level of understanding of the requirements in an NHS environment.

Knowledge and Skills

Essential

• oCorporate Governance/Company Secretariat/Trust secretariat experience, knowledge or high level of understanding
• oAdvanced IT skills in Microsoft Office packages
• oAdvanced knowledge of a range of administrative procedures including supporting complex meetings
• oAbility to manage diverse workload
• oAbility to meet deadlines and to work under pressure
• oExceptional organisational skills and ability to prioritise
• oAbility to work both independently and as part of a team
• oAbility to provide a high standard of secretarial support for meetings
• oKnowledge of our business and how it supports patient care
• oExcellent interpersonal and communication skills both written and verbal
• oAble to deal confidentially and tactfully with people at all levels
• oAbility to take and convey clear messages
• oExperience in dealing with people in distress in a calm and confident manner
• oAbility to recognise when other communication aids may be needed
• oWillingness to embrace new ways of working/changes
• oUnderstanding and respect of confidentiality in the workplace

Experience

Essential

• oExperience in a wide range of areas outlined in the job description
• oAbility to learn quickly and to be adaptable to change and innovation
• oAbility to work flexibility and at pace
• oExperience or understanding of creating electronic records, electronic filing systems
• oExperience of dealing with confidential and complex information in a sensitive and appropriate manner
• oExperience taking accurate notes and complex minutes
• oExperience of managing own workload
• oExperience of supporting those in positions of high-level responsibilities and evidence of an understanding of the related challenges

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Sheffield Health and Social Care NHS Foundation Trust

Address

Centre Court

Atlas Way

Sheffield

S4 7QQ

Employer's website

https://www.shsc.nhs.uk/working-us (Opens in a new tab)